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REQUEST:
SUBMITTED BY:
DATE:
CONTENTS:
Recommendation:
CITY OF PALM DESERT
INFORMATION SYSTEMS
STAFF REPORT
APPROVAL OF PURCHASE OF PLANNING AND ENGINEERING
SOFTWARE FROM SUNGARD HTE
DOUG VAN GELDER, DIRECTOR OF INFORMATION SYSTEMS
MAY 10, 2007
QUOTE FROM SUNGARD HTE FOR PLANNING & ENGINEERING
SOFTWARE, TRAINING, AND MAINTENANCE
By Minute Motion, approve the purchase of Planning and Engineering software
solution from Sungard HTE in the amount of $46,200 and applicable taxes. Funds
are available in Account No. 110-4190-415-2120.
Discussion:
Currently the Planning department has no automated system in place to track submitted
projects. From the time a project is first brought to the City through approval, it is tracked
manually. Project events and reviews are also tracked manually. Project visibility is not
easily accessible by other departments nor is viewing what steps are required to be
performed next. Coordination between Planning, other City departments, and the public
would benefit from automating the process with software that provides project visibility and
tracking.
Sungard HTE provides software for government enterprise wide solutions. The City of
Palm Desert has been using software from Sungard HTE for 15 years for processing
building permits, code enforcement cases, business licenses, purchasing, payroll, and
accounting. In addition to the software currently used by the City, Sungard HTE also has a
software product for supporting planning and engineering functions. This software would
allow the Planning department to automate the project tracking process. Projects would be
entered into the computer as they were submitted to the City. Based on the type of project
and City requirements configured into the system, would determine how a project gets
processed and what steps are required for approval. Staff members from other
departments would also be able to use the system to check project status or look up other
information that is related to the project, i.e. land information, prior building permits, code
enforcement cases or other information the City has collected into its computer systems.
Staff Report
Approval of Sungard HTE Planning and Engineering Software
April 30, 2007
Page 2of2
The Planning and Engineering software would integrate with the Sungard HTE software
applications already used by other City departments. The automation of the planning
process would also make the Planning department more responsive to requests from
developers for the status of their submitted projects and from the general public.
Project cost is $46,200 plus state taxes. This includes all software licensing, training and
maintenance fees. Funds for this program are budgeted in the Information Systems
budget, Account No. 110-4190-415-2120. Staff requests that City Council authorize the
purchase of the Sungard HTE Planning and Engineering software.
Doug - Gelder
Direct of Information Systems
Approval:
Carlos L. Ortega
City Manager
CITY COUNCIL ACTION:
APPROVED 1 DENIED
RECEIVED OTHER
Department H
Lauri Aylaian Director of of Community Development
aul Gibson
Director of Finance/City Treasurer
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ABSENT: None_
ABSTAIN: K0nc
VERIFIED BY: ILO r'a
Original on File with/City Clerk's Office