HomeMy WebLinkAboutC23830A - CO1 - FW Median Phase 1F
REQUEST:
SUBMITTED BY:
APPLICANT:
DATE:
CONTENTS:
Recommendation:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Approve Change Order No. 1 to Contract No. C23830-A with
Sierra Landscape, Inc., for the Landscape Median
Improvements on Fred Waring Phase 1
Mark Greenwood, P.E., Director of Public Works
Sierra Landscape Co., Inc.
P.O. Box 14247
Palm Desert, CA 92255
May 24, 2007
Change Order No. 1
By Minute Motion:
1. Move Contingency for Contract No. C23830A in the
amount of $8,702.00 to the base amount, and
2. Approve Change Order No. 1 for Sierra Landscape
Co., Inc., in the amount of $8,702.00.
Discussion:
On September 28, 2006, City Council awarded Contract No. C23830A to Sierra
Landscape Co., Inc., for the Landscape Median Improvements on Fred Waring
Phase 1 in the amount of $433,900.00.
There are areas of flagstone in the design that are set in a 31/2" bed of concrete.
These flagstone areas have to 3/4" grout joints between stones. It is standard
practice to apply grout in these joints to create a finished appearance.
It was brought to the attention of both the City of Palm Desert and City of Indian
Wells by the landscape contractor, Sierra Landscape Co., Inc., that the grout for
the flagstone was not clearly defined in the bid specifications or on the landscape
plans; therefore, they did not include it in their bid.
Approve Change Order No. 1 to Sierra Landscape Co., Inc., Contract No. C23830A
May 24, 2007
Page 2 of 2
Both Cities discussed the issue and determined that in order to complete the
project appropriately, grout was necessary. City staff discussed the issue with the
City Attorney and after he reviewed the contract specifications, he informed staff
that grout will have to be paid as requested by Sierra Landscape Co.,Inc.
City of Indian Wells will reimburse the City of Palm Desert for their portion of the
contract including grout.
Therefore, staff recommends that City Council, by minute motion, move
$8,702.00 of contingency to base, and approve Change Order No. 1 in the
amount $8,702.00 to. Contract No. C23830A.
Prepared By:
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City Manager
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Mark Greenwood, P.E.
Director of Public Works
Paul Gibson
Finance Director
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Improvements on Fred Waring2.doc
CITY OF PALM DESERT
CONSTRUCTION CHANGE
Contract Purpose
Consultant's Name
Address:
Landscape Improvements on
Sierra Landscape Co., Inc.
P.O. Box 14247 Palm Desert,
ORDER
Fred Waring- Phase 1
CA 92255
Contract # / P.O. # I C23830-A I 013579
Change Order No. 7— 1
Contingency: YES) I NO
Account No. 406-4614-433-4001
Project No. 953-05
Vendor No. 1 6936
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES
(Supplemental Plans, Specifications, and Directives dated
Flagstone Grout
Attached)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
JUSTIFICATION:
Grout was not clearly defined in the bid specification
the contractor's bid package nor was it a bid item.
TOTAL BUDGET FOR PROJECT:
Less: Expand. & Enarrb. To Date:
Less: This change Order Amount:
BALANCE OF BUDGET
REMA N NG FOR PROJECT:
+ 477,290.00
- 468,588.00
- 8,702.00
0.00
DECREASE INCREASE
In Contract Price In Contract Price
$8,702.00
8,702.00
8,702.00
or on the landscape plans; therefore, it was not part of
CONTINGENCY:
Arrant Approved by Cancil:
Less: Prior Change Order(s):
Less: This Change Order:
Balance Remaining of Contingency:
+ 43,390.00
8,702.03
34,688.001
The amount of the Contract will be increased by the Sum of: Eight Thousand Seven Hundred Two Dollars
($ 8,702.00).
Contract C23830-A Change Order No. 1 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension -0- Days
Revised Contract Total $442,602.00
The undersigned Contractor approves the foregoing Change Order # 1 as to the changes, if any, in the contract price
specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in
work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change
Order # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of
that directly or indirectly related to the approved time extension, required to complete the Change Order items. This
document will become a supplement of the contract and all provisions will apply hereto. It is understood that the
Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
CONTRACTOR Date Accepted
4. APPROVED BY:
RICHARD S. KELLY, MAYOR Date Approved
CITY MANAGER Date Approved