HomeMy WebLinkAboutSR - C26380 - Park Maintenance SvcsREQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
Award of Contract No. C26380 to Greenscape Landscape Inc.,
Desert Hot Springs, California, for the Park Maintenance Contract
Jay Niemczak, Parks Maintenance Supervisor
Greenscape Landscape Inc.
19-903 Sky Ridge Road
Desert Hot Springs, CA 92241
May 24, 2007
1. Agreement and Proposal
2. Fax Transmittals of Deficiencies
3. PWLC II Inc. Invoices showing deductions for deficiencies
Recommendation:
By Minute Motion:
1. Determine that PWLC II Inc. bid is non -responsive.
2. Award Contract No. C26380 to Greescape Landscape Inc., Desert Hot
Springs, California, for the Park Maintenance Contract in the amount of
$273,000.00.
Executive Summary:
Staff is requesting that the City Council award a contract to Greenscape Landscape Inc.
for base park maintenance services in the amount of $237,000.00, plus extra work and
supplies at the rate specified in the contract. The park maintenance contract consists of
all City Parks and Sports Fields.
Discussion:
On April 11, 2007, Staff advertised and requested bids for the Park Maintenance
Contract. On Wednesday May 9, 2007, sealed bids were opened with the following
results:
Staff Report
Award of Park Maintenance Contract
May 24, 2007
Page 2 of 2
PWLC II Inc., Palm Springs, CA
Greenscape Landscape Inc., Desert Hot Springs, CA
Merchants Landscape Services, Santa Ana, CA
Kirkpatrick Landscape Services Inc., Indio, CA
Sierra Landscape Inc., Palm Desert, CA
Vintage Associates, Inc., Bermuda Dunes, CA
$222,144.00
$237,000.00
$361,608.00
$451,080.00
$479,172.00
$542,400.00
Staff has reviewed the bids and considers the PWLC II Inc. bid to be non -responsive
based on not providing a cost for all services requested in the RFP.
PWLC II Inc. is also the current landscape contractor for parks and sports fields
maintenance in the City of Palm Desert. The current contact allows for a one-year
extension for performance meeting the requirements of the contract. Staff feels that the
current level of performance does not warrant a one-year extension to the current
maintenance contract for parks and sports fields.
Staff has evaluated the past performance of PWLC II Inc., and feels that the numerous
warnings of deficiencies and actual deductions from monthly maintenance invoices for
repeated deficiencies have led Staff to believe that PWLC II Inc. cannot meet the
requirements of future park maintenance contracts.
Therefore, Staff recommends that the City Council award Contract No. C26380 to
Greenscape Landscape Inc. of Desert Hot Springs, California, for the Park Maintenance
Contract in the amount of $237,000.00, to include extra work and services at the
specified contract amount, and authorize the Mayor to execute the agreement.
Funds have been requested for this work in fiscal year 2007-08 in the Park Maintenance
Account No's. 110-4611-453-3320, 110-4611-453-3371, 110-4610-453-3320, and 276-
4374-433-3320.
Submitted By:
Ja,er(iczak
P r s Maintenance Supervisor
Approv
ent Services
/ Carlos L. Ortega
City Manager
Department Head:
its Steele
ks and Recreation Services Manager
CITY COUNfijbl
APPROVED
RECEIVED
MEETI G DATE
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