HomeMy WebLinkAboutC26410 CA1 LMA 4 907-07CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Amend Contract No. C26410 for Landscape Maintenance
Area No. 4 (Project No. 904-07)
SUBMITTED BY: Mark Greenwood, P.E.
Director of Public Works
CONTRACTOR: Sierra Landscape, Inc.
P.O. Box 14247
Palm Desert, CA 92255
DATE: November 8, 2007
CONTENTS: Contract Amendment No. 1
Estimate
Map
Recommendation:
By minute motion, amend Contract No. C26410 for Landscape
Maintenance Area No. 4 to add the maintenance of the Monterey Avenue
medians, north of Gerald Ford Drive, in front of Lowe's.
Discussion:
On April 19, 2007 the City Clerk advertised and called for bids for Landscape
Maintenance Area No. 4. Contract was awarded to Sierra Landscape, Inc. in the
amount of $47,028.00.
The landscape improvements on the Monterey Avenue medians have been
completed by Lowe's and accepted by Landscape Services staff. These
medians need to be added to LMA 4 for regular maintenance.
Staff contacted the landscape maintenance vendor for this area and requested a
price quote for the additional work. Staff reviewed their estimate of $425 a month
and it is consistent with the cost of services for similar areas in the current
contract.
Funds are available in account 110-4614-453-3370.
Amend Contract C26410 Landscape Maintenance Area No. 4
Page 2 of 2
November 8, 2007
Therefore, staff recommends that, by minute motion, City Council amend
Contract No. C26410 for Landscape Maintenance Area No. 4 for the remainder
of the contract term (7 months) by adding $2,975, bringing the contract to a
grand total $50,003.00.
Prepared By:
H. cer Krii
Lands pe Ma ger
Approv
Homer Croy
ACM for Devopment Services
Carlos L. Ort
City Manager
/bg
Submitted By:
Mark Greenwood, P.E.
Director of Public Works
Paul Gibson
Finance Director
CITY C:vuiveiL ACTION:
APPROVED DENIED
RECEIVED OTHER
MEETING DATE
AYES: be (bon, �fc�L�xni 1-10ef -y�,S )IP e /
NOES: Mo/?P
ABSENT: jump
ABSTAIN: 1 f)I e_
VERIFIED BY: (mA r'
Original on File with)City Clerk's Office
G.IPub Works\PROJECTS1904-XX LMA 412007-20081 Staff ReportslAmendment No. 1 P904-07 Amend Contract LMA4 Sierra 904-07.doc
CITY OF PALM DESERT
CONTRACT AMENDMENT
Contract Purpose
Consultant's Name
Address:
Landscape Maintenance Area 4
Sierra Landscape, Inc.
P.O. Box 14247 Palm Desert, CA 92255
Contract # / P.O. #
Contract
Amendment No.
Contingency:
Account No.
Project No.
Vendor No.
C26410 1014227
YES
110-4614-453-
904-07
6936
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES
(Supplemental Plans, Specifications, and Directives dated
DECREASE INCREASE
Attached) In Contract Price In Contract Price
Monterey Avenue Medians between Gerald Ford and Dinah Shore
($425/month x 7 months - December 1, 2007- June 30, 2008)
TOTALS:
NET CHANGE IN CONTRACT PRICE:
2,975.00
2,975.00
2,975.00
JUSTIFICATION:
The landscape improvements on the Monterey Avenue medians have been completed by Lowe's and
accepted by Landscape Services. These medians need to be added to LMA 4 for regular maintenance.
TOTAL BUDGET FOR PROJECT: + 50,003.00 CONTINGENCY:
Less: Expend. & Enan-b. To Date: - 47,025.00 Amount Approved by Card:
Less: This A L1 i pzit Amaxt: - 2,975.00 Less: Prior Change Orrier(s):
BALANCE OF BUDGET Less: This Ora wader.
REMAINING FOR PROJECT: 0.00 Balance Remaining of Contingency.
The amount of the Contract will be increased by the Sum of: Two Thousand Nine Hundred Seventv-Five
Dollars ($2,975.00).
Contract C26410 Contract Amendment No. 1 Continued from front
This Contract Amendment covers changes to the subject contract as described herein. The Contractor shall construct,
furnish equipment and materials, and perform all work as necessary or required to complete the Change Amendment
items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as
Owner.
Contract Time Extension -0- Days
Revised Contract Total $50,003.00
The undersigned Contractor approves the foregoing Contract Amendment # 1 as to the changes, if any, in the
contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to
the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Contract Amendment # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary
work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change
Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that the Change Amendment shall be effective when approved by the Owner.
Execution of this Contract Amendment by the Contractor constitutes a binding accord and satisfaction that fully
satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity,
arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not
limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking
of trades, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
3. CERTIFIED
FUNDS AVAILABLE:
DEPARTMENT HEAD
FINANCE DIRECTOR
NOTE: No payments will be made prior
to City Manager and Council approval
CONTRACTOR Date Accepted
4. APPROVED BY:
RICHARD S. KELLY, MAYOR Date Approved
CITY MANAGER Date Approved
Sierra
LANDSCAPE
COMPANY. 1 N C.
October 18, 2007
Mr. H. Spencer Knight, Landscape Manager
73-510 Fred Waring Drive
Palm Desert, Ca 92260-2578
Dear Spencer:
As requested, Sierra Landscape submits the following price for maintenance of the
Monterey Medians between Gerald Ford and Dinah Shore:
$425.00 per Month -for maintenance of the landscaping in accordance the specifications
in place with our existing contract.
Note: There are presently 16 missing plants plus 9 missing Barrel Cactus. There is also
damaged irrigation from a car driving onto the median.
Please issue a contract addendum so we can initiate billing. Let us know when you would
like us to commence work.
Sincerely,
Bruce K. Wilson
Vice President Maintenance Division