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HomeMy WebLinkAboutC27120 '08 Community CalendarX. L CITY OF PALM DESERT COMMUNITY SERVICES STAFF REPORT REQUEST: Consideration of staff recommendation to enter into an agreement with Papillon Graphics for the printing of the 2008calendar. SUBMITTED BY: Kristy Kneiding, Marketing Manager DATE: November 8, 2007 CONTENT: 2008 Community Calendar Printing Quotes Recommendation: By Minute Motion, approve the agreement with Papillon Graphics for printing of the 2008 Community Calendar in the amount of $25,995. Executive Summary: Papillon Graphics is a quality company, fully capable of printing the calendar while meeting all specifications and postal requirements. They also provided the lowest quote of $25,995. Staff recommends that Papillon Graphics be approved to print the calendar. Funds were included in the 2007/08 budget and are available in account number 110-4417-414-3091. Discussion: Staff requested quotes for printing of the 2008 Community Calendar. The specs it printing 40,000 copies of a four-color, 24-page calendar. Because the calendar focuses on being environmentally responsible, staff also requested that it be prir recycled paper. Following are the bids: Iuded theme :ei )n Papillon Graphics, Palm Desert: $25,995 Ace Direct, Palm Springs: $; 5, 362 CV Printing Group, Indio: $26,167.99 Submitted By: Staff recommends entering into an agreement with the lowest bidder, Papillon Grics. v; v wH AO /6C-<:"Ve-1/6(-P 0 H Kristy Kneiding Sheila R. Gilligan ' o = Marketing Manager Assistant City Manager Carlos L. Q ga City Manager Approval: Paul Gibson Director of Finance 2 Q r cZ W 0 AAA 2 ..Ar. C7W 0 C.)O H Z H H H Haw ‘ H\ fsa U i C-L S Zrw-,- wwEll (nv).� w›-1octiraw r� 10/25/2007 18:03 FAX Z002 Coachella Valley Printing Group, Inc. 45-140 Towne Street Indio, CA 92201 Phone : 760-342-5586 Fax : 760-775-1716 FULL GALLOP MARKETING COMM. 41-750 RANCHO LAS PALMAS BUILDING D, SUITE 3 RANCHO MIRAGE, CA 92270 Phone : 760-568-9744 Ext Fax :760-588-9784 Email : fullgallop©dc.rr.com Dear : PIPER CLOSE Estimate # : 75842 Customer Id Estimator Salesperson Date We are pleased to submit the following quotation. This quotation is valid for 30 days beginning Thursday, October 25, 2007 Overall Description : 2008 CALENDER, 24 PAGE + 4 PAGE COVER JOB DESCRIPTION : 24 PAGE TEXT Finished Size Terms ART ITEMS : PREPRESS ITEMS : INK REQUIREMENTS : TOTAL # COLORS COLOR 1 COLOR 2 COLOR 3 COLOR 4 CO STDCKDESCRIPTION : 80# Fortune Matte Book ADDIi YNAL tATURES : ;8.5X11 :5 : Black . Cyan : Magenta : Yellow : COLOR #5 Customer Estimate 10/25/2007 : FG1 : LEON : MARCUS LANTERO : Thursday, October 25, 2007 # SHEETSIDES w/ 5 COLORS # SHEETSIDES w/ 4 COLORS # SHEETSIDES w/ 3 COLORS # SHEETSIDES w/ 2 COLORS # SHEETSIDES w/ 1 COLORS # SHEETSIDES w/ 0 COLORS cut, fold, collate, stitch, drill, 24 page + cover, PICK UP AND DELIVER INCLUDED :3 :0 ;0 :0 :0 :0 Primary Element ( Quote # 75842) Page 1 of 2 10/25/2007 18:03 FAX Z 003 JOB DESCRIPTION : 4 PAGE COVER Finished Size ART ITEMS: PREPRESS ITEMS : INK REQUIREMENTS : TOTAL # COLORS COLOR 1 COLOR 2 COLOR 3 COLOR 4 COLOR 5 STOCK DESCRIPTION : 80# Fortune matte cover ADDITIONAL FEATURES : GROSS TOTALS : QUANTITY Total Net Cost :8.5X11 Coachella Valley Printing Group, Inc. :5 : Black : Cyan : Magenta Yellow .COATING __ 40,000... 26,167.99 Date # SHEETSIDES w/ 5 COLORS # SHEETSIDES w/ 4 COLORS # SHEETSIDES w/ 3 COLORS # SHEETSIDES w/ 2 COLORS *SHEETSIDES w/ 1 COLORS # SHEETSIDES w/ 0 COLORS Purchaser's Acceptance Additional Element # 1 :1 :0 :0 :0 :0 :0 Date (Quote#75842) Page2of2 10/25/2007 18:04 FAX ace d i rest ISThink I Print i Mail Piper Close City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Phone: 760-346-0611 Fax: 760-340-0574 Estimate: 19136-1 10/19/07 We are pleased to submit the following quote as requested, based on the specifications provided: Description: City of Palm Desert Calendar 24 Page Plus 4 Page Cover Calendar Saddlestitch Drill Size: 6.5 x 11 Stock: Cover: 100# Corniche yelvat-Cover Ink: 4/4 Process + OAC 2 Sides (Pencil Receptive) Text : 60# Corniche Velvet Book Ink: 4/4 Process * OAC 2 Sides (Pencil Receptive) We understand that you will be providing: CREF e 006 Quantity 40,000 Price 35,862.00 Note: Customer supplied disks based on C.R.E.F. (computer ready electronic files). If we are unable to process your file as supplied, we will advise of the specific problem(s) and the time/costs involved to correct them. Paper price/availability based on market conditions. Every effort is made to ship the quantity ordered, but we reserve the right to over -ship or under -ship up to 5% and bill accordingly. Prices do not include any applicable sales tax. Prices F.O.B. Palm Springs unless otherwise Indicated. New accounts require 50% deposit, balance on completion. Thank you, Accepted By: Date: Price is good 30 days from Original Quote Date. 948 Vella Road - Palm Springs, CA 92264 - Ph: 760-323-2707 - Fax: 760-322-3547 PAPIL� z � Y I('.S% 74-122 Via Pellestrina • Palm Desert, CA 92260 Tel: 760.776.8714 • Fax: 760.779.0723 QUOTATION DATE: October 20, 2007 CLIENT: The City of Palm Desert ATTENTION: Piper Close DESCRIPTION: City Calendar for2008; 24 Page + 4 Page Cover Cover prints 4/4 (process) + Satin Aqueous. Bleeds included with heavy coverage. 24 Pages prints 4/4 (process) & folds on Heat Set Web. Die -score Cover, FS&T with 24 pages to final size of 8-1/2 x 11, stitches on the 11" way with 1-hanger hole. Carton pack convenient. DTP/PROOFS: Composite Color Proofs / Digital Blueline from CREF supplied Customer/Designer to supply electronic file with all elements (i.e. high-res Images, screen builds, varnish masks, printer fonts and imported graphics) in place plus a set of marked -up lasers. Papillon Graphics to preflight, trap file and prepare for printing. QUANTITY: 40,000 STOCK: 100# Endeavour Velvet Recycled Cover / 80# Newport Matte Recycled Book PRICE: $25,995.00 Prices are good for thirty days and subject to inspection of film, art, disk or any other materials furnished to Papillon Graphics, Inc. Customer alterations will bill as additional cost. Any OVERS will be shipped at no additional cost. Please add sales tax if applicable. SCHEDULE: Per Request DELIVERY: Included to: Palm Desert Post Office 45300 Portola Ave. Palm Desert, CA 92260 TERMS: Net 30 days Thank you for the opportunity to submit this quotation. Please call if you have any questions or need any revisions. 744V Az4ee