HomeMy WebLinkAboutWaiver of Fees 8th Annual Ed Mullins Picnic 03-30-2008REQUEST:
SUBMITTED BY:
DATE:
CONTENTS:
ZTD
CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST FOR WAIVER OF FEES ASSOCIATED WITH THE
HISTORICAL SOCIETY OF PALM DESERT'S 8TH ANNUAL ED
MULLINS PICNIC IN THE PARK
Patricia Scully, CFEE, Senior Management Analyst
November 8, 2007
Letter of Request from The Historical Society of Palm Desert
RECOMMENDATION:
By Minute Motion, waive fees associated with The Historical Society of Palm Desert's 8th
Annual Ed Mullins Picnic in the Park, scheduled to be held on Sunday, March 30, 2008, at
Pavilion #1 in the Palm Desert Civic Center Park.
EXECUTIVE SUMMARY:
The Historical Society of Palm Desert is a non-profit organization dedicated to providing the
community with information about the City's history. Each year, it hosts a picnic in honor of
former Palm Desert Mayor Ed Mullins to allow the diverse members of this organization to
meet and socialize.
BACKGROUND:
The Historical Society of Palm Desert has scheduled its 8th Annual Ed Mullins Picnic in the
Park at Pavilion #1 in the Civic Center Park to express its appreciation to the individuals
and organizations that support its many programs throughout the year, as listed in the
attached correspondence, and to provide an opportunity for its members to meet in an
environment conducive to the goals of this organization. Historical Society volunteers w ill
set up the event and will clean up afterwards; City staff will be on -site the day of the event
to provide extra waste receptacles and assist event organizers. Since this event is held for
the benefit and pleasure of members and associates of The Historical Society of Palm
CITY COUNCIL STAFF REPORT NOVEMBER 8, 2007
RE: REQUEST FOR WAIVER OF FEES ASSOCIATED WITH THE HISTORICAL
SOCIETY OF PALM DESERT'S 8T" ANNUAL ED MULLINS PICNIC IN THE
PARK
Desert and is free to its members, event planners are requesting that the required fees be
waived, which include a reservation fee of $100.00 and one maintenance worker for seven
hours at $40.00/hour, for a total consideration of $380.00.
Staff recommends approval of this request, which is to waive fees associated with the 8th
Annual Ed Mullins Picnic in the Park on Sunday, March 30, 2008, at a total cost of
$380.00.
Submitted By: Con, ur:
PATRICIA SCULLY, CFEE
SENIOR MANAGEMENT ANALYST ASSISTANT CITY MANER
Approval:
CARLOS L. ORTEGA
CITY MANAGER
CITY COUNCIL
APPROVED V
RECEIVED
DENIED
OTHER
iviESTING DATE 11-g-0 7
NOES: 01)(1E_ nFper use,
ABSENT: jApne_
ABSTAIN: k`,� r,
./ SHEILA R. GILL GAN
VERIFIED BY: QjV ` CC
Original on File with Ciiy Clerk's Office
PAUL GIBSON
DIRECTOR OF FINANCE
111 mil I \I (()I 1 I-.(. I.,,I:> of 1)1 ;IFIZI l'll<I oio
October 3, 2007
Ms. Pat Scully
Senior Management Analyst
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert CA 92260
RE: Reservation of Large Pavilion
Sunday, March 30, 2008
Dear Pat:
This letter is written to confirm scheduling of Sunday, March 30, 2008 for the
"Ed Mullins Annual Picnic in the Park". This event is a social gathering for our
members, their families and friends and not considered a fund raiser.
As a 501(c)(3) non-profit organization, we request waiver of fees for reservation
of the large Pavilion in Civic Center Park. Setup would commence at 9:00 a.m.
in order to be ready for the 11:00 a.m. "social hour" and Noon lunch. Tear down
and cleanup should be completed no later than 5:00 p.m.
We would again appreciate, if available, the transportation to and from the
Pavilion you so kindly provided for our members and those of us who have to
"tote" the boxes.
Thank you for your continued assistance. If you need additional information,
please call the office.
Sincerely,
RICHARD J. FOLKERS
President
/at
72-861 El Paseo Dr., Palm Desert, CA 92260
n,uilin,, arlcln cs: P.O. Box 77, Palm Desert, CA 92261
hi•o., / jx: 760 346-6588 • c mall: info@hspd.org • n,-i•<ir :• www.hspd.org