HomeMy WebLinkAboutC26930 MOU w-DSUSD Crossing GuardsREQUEST:
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Contract No. C26930
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
Approval of Memorandum of Understanding with the Desert Sands
Unified School District to Provide Crossing Guards in the City of
Palm Desert
Gary Rosenblum, Risk Manager
Desert Sands Unified School District
47-950 Dune Palms Road
La Quinta, CA 92253
September 13, 2007
Memorandum of Understanding
By Minute Motion: Approval of a Memorandum of Understanding
(MOU) to provide crossing guards in Desert Sands Unified School
District (DSUSD) in Palm Desert.
Discussion:
The attached MOU formalizes the arrangement between the City and DSUSD to pay for
crossing guard services provided by the DSUSD. The DSUSD invoice for eight crossing
guards for the 2006-2007 school year was $34,200. Funds are available in Account
110-4210-422-3090. The City has, for two years, reimbursed the DSUSD for this
service, but there has been no MOU in place. In the past, the crossing guards were
part-time City employees, and the annual cost was approximately $90,000.00 per year.
The attached MOU creates the agreement framework for the DSUSD to hire, perform
background checks, outfit with safety equipment and manage the performance of nine
crossing guards for the schools in Palm Desert. The MOU provides that the City will
fund the labor cost of the crossing guards at the standard DSUSD part-time employee
"noon duty supervisor rate," which is currently $9.54 per hour for 2.5 total hours per
day. The crossing guards are present about 75 minutes in the morning and 75 minutes
in the afternoon at their assigned locations near the schools to assist the students and
parents cross major intersections safely. Last year there were eight guards. Next year
Staff Report
Memorandum of Understanding — Crossing Guards
Page 2 of 2
September 13, 2007
Contract No. C26930
there will be nine crossing guards funded. The City of Indian Wells reimburses the City
for two guards at Gerald Ford School.
The DSUSD has provided the City one invoice for the past school year based on the
formula specified in this MOU. Washington Charter School maintains a separate
calendar and budget from DSUSD and pays their two crossing guards out of a separate
account. Therefore, the MOU also allows Washington Charter to invoice the City for its
two crossing guards at the same DSUSD rate. Last year, DSUSD had six guards
working for 180 days for the 2006-07 school year, which totals $25,758 and Washington
Charter had 177 days for $$8,442.90. The total for the 2006-07 school year was
$34,200.90.
This is about 1/3 of what the City was paying for crossing guards when they were part
time City employees.
Submitted By:
Gary Rosenblum
Departmen#.l-lead:
Homer Croy
Risk Manager ACM for Develo1rn nt Services
Approval:
14 1/i 2,1,'
Cy�r1'os�L. Ortega
nager
Paul Gibson
Director of Finance
CITY COUNCIL/ ACTION:
APPROVED J DENIED
RECEIVED OTHER
MEETING DATE - ('-o'1
AYES : N�of ')I Fe rrLi on, i ner-Fyl ') , �e l Ke'l I u
t,
ABSENT : (`,e_
ABSTAIN: i\iile,
VERIFIED BY: ��j
Original on File with) City Clerk's Office
G:IDevServices\Gary Rosenblum\Word Files\Staff ReportslMOU with DSUSD.doc
Contract No. C26930
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF PALM DESERT
AND
DESERT SANDS UNIFIED SCHOOL DISTRICT
This Memorandum of Understanding (MOU) is between the City of Palm Desert (the
"City") and the Desert Sands Unified School District ("DSUSD"), for the purpose of
providing crossing guards at DSUSD schools, including Washington Charter School
("WCS") in Palm Desert.
The City will reimburse DSUSD for the labor cost of the crossing guards each day
school is in regular session at the "Noon Duty Supervisors hourly rate" for 2.5 hours per
day. DSUSD agrees to provide seven (7) crossing guards at the locations as follows for
at least 75 minutes before each school starts and for at least 75 minutes at the end of
the school day.
Following are the locations and number of guards:
Rutledge and Palm Desert Middle School
Portola and Magnesia Falls
Portola and Rutledge
Portola and Fred Waring
Fred Waring and Warner Trail
1 Guard
1 Guard
1 Guard
2 Guards
2 Guards
WCS agrees to provide two (2) crossing guards for at least 75 minutes before each
school starts and for at least 75 minutes at the end of the school day. The City will
reimburse WCS for (2) guards at their location, at a rate of 2.5 hours per day at the
"Noon Duty Supervisors hourly rate" for each school day they are in session.
Upon written mutual agreement the number and location of crossing guards may be
modified. If the Noon Duty Supervisors hourly rate changes, DSUSD must notify the
City in writing.
DSUSD and WCS are responsible for hiring, conducting appropriate background
checks, training, outfitting with reflective safety vests and traffic control paddles, and
managing the performance of all crossing guards. The City's participation is limited to
reimbursing DSUSD and WCS at the rate specified above. DSUSD will invoice the City
for seven (7) crossing guards and WCS will invoice the City for two (2) crossing guards.
Contract No. C26930
This MOU will remain in effect unless cancelled by either party upon thirty (30) day
written notice of such cancellation or modified or superseded by mutual agreement in
writing.
In Witness Thereof, this Memorandum of Understanding has been executed this
day of , 2007.
DESERT SANDS UNIFIED SCHOOL DISTRICT
Charlene Whitlinger, Deputy Superintendent Date
WASHINGTON CHARTER SCHOOL
Allan Lehmann, Principal
CITY OF PALM DESERT
Date
Richard S. Kelly, Mayor Date
Attest:
Rachelle D. Klassen, City Clerk Date