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HomeMy WebLinkAboutC26960 CVWD - PD Mobile Estates 9-27-2007Contract No. C26960 CITY OF PALM DESERT OFFICE OF THE CITY MANAGER STAFF REPORT REQUEST: By Minute Motion: (1) Authorize the City Manager to negotiate and execute an agreement between the City, Coachella Valley Water District, and Palm Desert Mobile Estates for the installation of appropriate landscape, maintenance, and provision of irrigation along the Whitewater Channel adjacent to Palm Desert Mobile Estates; (2) By Minute Motion, authorize the City Manager to award a bid, if necessary, for the installation of such landscape and irrigation system. DATE: September 27, 2007 CONTENTS: Staff Report dated September 13, 2007 SUBMITTED BY: Carlos L. Ortega, City Manager Recommendation: By Minute Motion: (1) Authorize the City Manager to negotiate and execute an agreement between the City, Coachella Valley Water District, and Palm Desert Mobile Estates for the installation of appropriate landscape, maintenance, and provision of irrigation along the Whitewater Channel adjacent to Palm Desert Mobile Estates; and (2) Authorize the City Manager to award a bid, if necessary, for the installation of such irrigation system. Background: At the City Council meeting of September 13, 2007, the Council considered staffs recommendation that the City coordinate with the Coachella Valley Water District and Palm Desert Mobile Estates for the installation of trees to screen the recreational vehicle storage area. The recommendation was the installation of 150, 24" box trees and an appropriate irrigation system at an approximately cost of $85,000. 1 The Council directed staff to look at planting larger trees so that the recreational vehicles would be immediately screened. The City's landscape manager indicates that in order to achieve immediate screening, 48" box trees would have to be installed that range from 10 to 14 feet tall, causing the projected costs to increase to $250,000. In my previous conversations with the manager/chief engineer for CVWD, I requested that CVWD pay one-half of the $85,000. That request has been changed to their participation in half of the $250,000 if the Council would ultimately direct the installation of the $250,000 option. He has advised that his Board will consider it at their meeting of September 25. Staff feels it should also be the responsibility of Palm Desert Mobile Estates to provide the screening. So far, the manager for the mobile home park has responded with an agreement to provide one gallon plants for a cost of $3,000, and that any additional costs, including continued maintenance of the trees, would be in the form of a capital improvement to be passed on to the residents. The City's response has been that the vehicle storage is not related to the provision of mobile home spaces and we would not recommend that. Therefore, the City has issued a Notice To Abate the recreational vehicle storage area, or in the alternative for them to seek a permit from the City for the operation of such. If the mobile home park chooses to seek a permit from the City, one of the conditions I recommend be placed is that the park assume responsibility not only for a portion of the cost of the screening, but also that they assume responsibility of the continuing maintenance of such. Attached are scenarios that depict the level of screening that would be achieved by (1) staffs initial recommendation, and (2) the more expensive alternative. Submitted By: CARLOS L. OR GA City Manager CLO:kr CITY COUNCIL ACTION: APPROVED, ti * DENIED RECEIVED OTHER MEETI DATF Y-,r/-P`s AYES • r auza' ri..0/ l NOES - , r ,',�,I� ABSENT : .G' ABSTAIN :..jf /})1,' VERIFIED BY: 1 ')riginal on File nth City Clerk's 0f f ire. By Minute Motion, authorize staff to develop and refine the proposal for installation of chain link/tennis court -type -webbed fencing along the Whitewater Channel adjacent to Palm Desert Mobile Estates, along with appropriate, low -profile, drought -tolerant, low -maintenance plant material, all within a reasonable and agreed upon budget for the project that will be shared by the City of Palm Desert, Chaparral Country Club, Coachella Valley Water District, and Palm Desert Mobile Estates, said proposal to be returned to the City Council as quickly as possible for final approval. 5-0 G.%CityMgr.Karen RussolAgenda Reports 20071PaIm Desert Mobile Estates Screening.wpd 2 ��--��-� C1TY OF PALM DESERT � � OFFICE OF THE CITY MANAGER STAFF REPQRT REQUEST: (1) By Minute Motion, authorize the City Manager to negotiate and execute an agreement between the City, Coacheila Valley Water District, and Palm Desert Mobile Estates for the installation of appropriate (andscape, maintenance, and provision of irrigation along the Whitewater Channel adjacent to Palm Desert Mobile Estates; (2) By Minute Motion, authorize the City Manager to award a bid, if necessary, for the instaMlation of such landscape and irrigation system. DATE: September 13, 2007 SUBMITTED BY: Carlos L. Ortega, City Manager Recommendation: (1) By Minute Motion, authorize the Cify Manager to negotiate and execute an agreement between the City, Coachella Valley Water District, and Palm Desert Mobile Estates for the installation of appropriate landscape, maintenance, and provision of irrigation along the Whitewater Channel adjacent to Palm Desert Mobile Estates; (2) By Minute Motion, authorize the City Manager to award a bid, if necessary, for the installation of such irrigation system. Background: Earlier this year, Coachella Valley Water District removed tamarisk trees along ihe Whitewater Channel adjacent to Palm Desert Mobile Estates. CVWD did so as a result of complaints from the mobile home park owners that the tamarisk trees created a large amount of debris and a nuisance on the park site. 1 As a result, the mobile home storage area was exposed which created an unsightly view to the north because there is only a chain link fence and many of the motor homes were screened with unattractive shade structures. . I am recommending that the City participate, to a limited extent, in a solution. City staff and I have met with CVWD and the manager of Palm Desert Mobile Estates. I have proposed that the three agencies arrive at a compromise which would involve planting trees of sufficient size that will eventually provide screening for the storage area. The compromise will need to involve funding of the necessary improvements plus an agreement by someone other than the City that they will continue to irrigate and provide maintenance to the trees. The Public Works Department has provided me with an estimate for the installation of 150 24" box trees and an appropriate irrigation system at an approximate cost of$85,000. Submitted By: ���t CARLOS L. O GA City Manager �ITY COUNCIL ACTION: APPROVED DENIED RECEIVED O�HER ��* - NIF�ETxI3 DATE - '� AYES: ' � /� NOES; ABSENT: , ABST�IIN• JERIFIED BY: . . �riginal on FiZe w City Cl.erk � �� ���"' " By Minute Motion, authorize the City Manager to negotiate and execute an agreement between the City, Coachella Valley Water District, and Palm Desert Mobile Estates for the installation of appropriate landscape, maintenance, and provision of irrigation along the Whitewater Channel adjacent to Palm Desert Mobile Estates (Contract No. C26960), said agreement to be returned to the City Council for final review and approval at its next meeting. a�cNW�nn rtuueuo«�w n.00ns zoonv.rn n.r«��mur[mw.�,r 2 y y, Y �� .�,ie � G 4 �: �.;aT +s „��.`?in° �� Qf�FtCiE i�>��I�i f.�..���'� � � �/� Chaparral Association ?��7 SEP ?_7 A�t I I� 20 September 26, 2007 CITY OF PALM DESERT CARLOS ORTEGA, City Manager Dear Mr. Ortega, As Chairman for our ROV Committee(Restore Our View&Restore Our Values this is a follow up letter since my appearance to speak at the City Council Meeting on September 13, 2007,which is noted in the Preliminary Minutes on page 16. That presentation was made on behalf of the Chaparral Association Board of Directors regarding the City's efforts to provide screening to hide the vehicle storage lot a#PDME. On August 23, 2007 our Committee approved a motion to place a request to you and the City to consider a proposal for a commercial grade tennis court type fence with wind netting to hide the PDME Storage yard in lieu of planting trees. I am enclosing photos with notations and we respectfully request that the City consider this proposal for reasons and benefits to all parties as follows: - Immediate Screening in lieu of a 3 to 4 year waiting period for trees to mature. - Economical: Cost estimates, $50,000 to include labor&materiai, 12 ft. high, 1400 lineal feet, green vinyl coated 1 3/4 mesh with gates and wind control netting. - Very Low Maintenance: Possibility of Chaparral Association being involved. - Fence and Wind Netting over mesh to help prevent wind damage to PDME vehicles, storage barns and potential for collateral damage. - Snail vine or other desert friendly vine possibly to be added with irrigation emitters. - Sin c Ch es Autterson c/o Chaparrai Association P.O. Box 12920 Palm Desert, CA 92255 cc: Mayor, Richard S. Kelly Sharlene Pierce, Chaparral Association _�Fm ,�'x"y,,, ��..'�'S7'. ..-,::. , ..:: �_ ��� h _ .� ����� � � �1t �� � �'Existine Y D 'itv Tennis Courts with 2"Vinvl coated mesh _ �.�'r. ¢ ., ,��. � ;�� � 5,�,. � '. �. �k�'\� � 1�+! 7 ��' '(/ � ' � � ��', �i .:'�.s� ... ...-._.. � . . ... . . �..' ' ' r=� s--- Y�� �• ��� Y� � ,, + (�L Y � �i � tl; .�...:: . .. w, }1�� � � .. � y � F�g �� � 1.. ..._, �r' "..'� 'S ` 1 ��' i � - --;� � ��� . :� , _• , . -,_ . .> � . ,, , . -- �� Proaosal for Tennis Court Tvae Fence ScreeninQ in lieu of Plantine Trees _ I Benefits: Immediate Screening in lieu of a 3 to 4 year waiting period for trees to mature. � Economical:Cost estimates,labor&material,$SO,Q00. 12 feet 6igh 1400 lineal feet,with wind netting iastalled under City permits and specifications , Very low maintenance Possibility of Chaparrai Association being involved. �Wind Nettint over mesh for screening and to prevent future wiod dama e to PDME Ved�cles&Pi e frame - _ _g - _._ __ _ P _- storage barns and potential collateral damage.� __ r�op-ose sn ia vme or o er ese r�en y es e c vme o cover propose enn�s court type feoce wit6 a pvc water line and emitters to implement a comptete screening of the PDME vehicle storage lo� r"� '�.� �ra�' f�a+�I� -r v�'�`"�� s� Y r�,� � . ,�s �ty�„��v��%*��pt '-°-zs`� 1 a ���3x'kv �a: n. . � � � c�. �:,�,�' r r� .�' • i� :�r � 4'��k����`"`n"���� 'c�.�:s� �r �'� •�a i. ,;�'��r S�oc��'�' S`v �?�,1� � F �--,��r �'�...k � z ' .. ,s�. ,r.- e o 'V' r "' na� .'n g, x . � '�� . . .. � . .. . � ... . . .. f. � . . . . . . . . . 4�� f�`, �� �... I� ��: "��i,. �i ��� ,y� ..,ii �� �,.. .,,,,. r t:a. � �.70�" '�x �y a 1"� l�'�'.p 'C :.;y ' �-� y� sF f � .'„ ' _ _ � .•J�1 � ,. �.... . '� Y - ,�m ; � t� ;=;� � _r`� � =�. - — * � y �:x�___ � � . ; 4.,._•_ � - _ ,�� - ,�.. � t i� _;:,- � ��; � �1 7j - �= a Corner of Fred Waring&San Pasqual where exceptioos have been made to the PD City Code discouraging � chain link fencipg. The size and open type of chain link is the same that exists on the northerly property line at the PDME storage lot w6ich serves no purpose to screen,using the term the Desert Sun has coined,the unsightly eyesore which thousaods can view as they travei across the new PD Bridge. With all due respect,the tennis court fencing with_windnettin¢at the PD City Recreation faciliii_�anot_be_ _ compared to the fencing in this�hoto eaample. , ., yy�tiw,"� . � �. � a � � � �� " ,, � i k �� `"�" , �_ , � s ' �-�-►i► � _"�,, � � ._.�..__�-�p � . <p ' fp . 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'� � �f ���`����4 I �• � ��� �- � ea �` k� � �)� i `:� �.� .• �1 .—.�..,..�„_, c � � _ y�'' ���r++a..� .�.d � ��'� �. ��; �x je £� » i � � � � , � � � � Y��A a � 4, �i � � ��i5 r5 �� € A P �'S '{ � � k �h,, �,F ��R, � � '.�' 'g' i` s � +� ,'�_ , •'' . . x. ,� t� w � �; `... � t .�� .,.' �.4 „� �y�i�5 ' � i �� .L � .��� k r��t�r" �� .* '+1 � ' �� ��� ��� - - ��'� � ��. :..'w�..,.:; �� . -....y.,;s��'?i . � . �, 4 S 1�`v at�r'u 1�� . 6 t �� � ��i,+.Ltly1�IM1'1�� $Yi'���Ld{E�7 � REG��:PALM DESFRT Cl'6"Y C+C)UN�1� 1�iEETt1+,iG SL�TEIVI���t�3, 2t�07 repCied that he dsdn't know, and d��'�ct�c� �c�d� ����i�'e��-�-�����'� ��a� '•�t� it, - G178L� .£.f.iCr��fSv i•1°��G/(�v.:t.�s'�..�i1�{�L"�GF �v3"�7�)53�. �i.$3� fVS.�Y��4:.�.i bp�:3�E. $��.�W&6�.�°F'S`-0v . . ���_. �r���tated�he City�urrentiy required RV's to be covered and that's the �ue�titsn of�nrra'c's ti�t�'�ef�. Y�e satid they hav�storage, shEds,and so forth, �rvhich rnay r�quire permits and Code Enfo�cem�ent �.s tookin�. intQ what is F�quired to have a permit, what was in violation, what needs to be covered, �nd whaf neec�s to be removed from the site. He �aid it w�s an extensive �rea that nesded to be loo�Ce� a#and reviewed, but the City.n�eds #o make ��re tt d��sn't viotate any of their r�ghts a�wel(. Ma:yor Keliy stated the problern was the starage was eoverec4, bra� CVWD . exp�sed ths.rri bY�emovi:ng tY�e trees,and believed CVV1lD should bare some res:ponsibiii#y. �lls.4�rte�a agceed t� Y�r�ng back#o Go�neit an agreemer�t, plant spec's, and cost in twa�nr�eks. He said a lot of tirne was spent working wi�h the State in determin�ng whethert�-►e�tty had ar�y jurisdictio:n,ar�d#he res_por€se from the State ufas thaf.it d�� a���h re��rd s to the st€ara�e. ..� � n ��:_:���� ���;�, ��mino A,.r�-e��+� ���, �t��^����5 ��������I, ��-?���s t�� ���s= �i aouYn,4�alm�3�sert,CA,�.1�a�4c�d the Caunc�k.for#he oRportunity to speak o� �his matter. He said he was ups�� because he appeared befare Co+�ncil �ever� mont�s-aga on the same issue. He understoad it tocsk time, becaus� �t was a ct�rnpticafed sifuat�on, and tk�e fact�h�t Pa�m f�esert Mobile Es#ate� c �vas und�rthe jurisdiction tifithe State ofi Ca19��rnia Cornm�nity Deveioprner��. ��e said Pedra Rodriguezfrom fhe Gity's-Co�e E�f�rcement Departrnent w�� €�is main alliance initia�ly. Ho�uvever, aver a periQd c,f time afiter mee#ing an� ��eak�ng wifh Mr. Ortega, it was poir�ted out that �he State regulated t�e ��rk, and the perim�#er of the park was und:er tne Gity. �� ��i� �`�� ����� ���ue� !�� vuan#��i te �i�i�� �c��� t��� �;g�t be tn ��r� �'it��� ��rt�ft, �{����� � F� �!r�'�,'-.�-�'�r��6�'!� �r��i''��1�c,��!'t {��i,}�?��.. ����5�'��-�'r 37l��l4C?�1lt?€.���'C38'F"o^���e?.i�C.�`�� 3 ��.�e ir� ,�r�ril with �in�s c�� �Qa��3 n��`I. He said #he pho�os illustrated th� t�nt k�arns, framed p(astic covers that ar.e made Qut of tlimsy materiat. �� said the tents were blawn down and now some af the plastic blew over and ��vurt irt th�e phv#os tha�will be provide�fa the City Cierk#a forw�rded ta t�'i� t�,,�ayor. He noted a file of the pho#o s wrere also deliver+�d earlier tf�is day xo t��e City(V�anager's office� Hle said this-��sue concerned Mr. Ro�riguez fro� �ode C�orc����beca�se-q#the safety#aet�r. Ne said t�ousands travel�d t��e bridge, which was b.eautiful and gc��'9e4�s, but eyes we�e drawn to tt�� ��orage iot. He.said i�rr�as bejrond an eyesare ar+d awf�at, and he had nev�r �Len anyf�ing qui��: f��e �# 'rrt �e�ms o� blight in a residentialiy zon.E:€i r�eighborheod. V�hen he hand-de�ivered the photQs to Mr. �todriguez, i��� �aid.he waulci ta�e it up wifh the D�partment of Bc�iidi�g and Saf.ety. He s�i� �ie wasn'fi an a�torney or pr�tent�ed ta ��derstand��he�diff�e���.b������ �tail[E':�, �E��' �;�i�3,v�:,'t'�1'�i�t����'�� �'1�..�1���(;�,,., v. � , �`�i a�n-; „"+,� � � �,� • i ' PRELtMtNARY MtNUTES REGULAR PALM D�SERT CITY CC)UNCIL M�ETtNG - SEPT'EM:BER '13, 2007 the situation out. He said#�e wondered i#anyone cQriside�-ed th�trees woufd #ake five ye.ars to gcow into ma#urity to reach the 12 ta 14 foot height to hide the #ent barns. He suggest�d instailing tent�is court fenci:ng, whici� were allowed at Chaparral Coun#ry Club. They've been there for 30 years and , were in prestine cond'rtion. He said he had estimates and bids, and it wou{d be a qu�ck fix and total b(essing #or Palm Desert Mobile Estate, although fencing was discouraged by the City; he believed #he Council could make t exceptions. 11�ayar l�elly reques#ecl. Mr..-Auttersan ta prouide the in#ormation to the City Cterk and#hat s#aff wi}t take a too�C at it: MR. AU'i'TERSON stated he wanted to make sure someone will iook a# it, because he's been at ifi for seven months. Cou�c��r�an Spieg�l Knaved �o, by Mi�t�te Motion, au#Morize the City Manag�r to negotiate and execute �n ag�eerr�ent between the Ci#y, Caa�he[la Va�(ey Water>District, and Pa1m Desert 11�toaile Estates�for�e instat#ation of appropriat�e(andscape,mafntenance, and provisior�-of irrigation along the Wf��tevuater'Channet acijacer�t to Palm Desert Mobile Estates{Contract t�fo: C26960), said agreement to be retumed to the City Couneil for finaf review and approval at its next meetfng. Motion was seconded by Ferguson and carried ' by a 5-0 vote. D. CONSfDERATION QF REEMBURSEMENT OPTIONS FOR THE � COOK STREET WIDENlNG PROJECT (PR4JECT NO. 609-05}. : Mr. Ortega noted this �tem was retumed for further consideration by Councit. The ques#ion whether the Cffy ►,voufd take 50% reimbursernent when the project was completed, or enter a fut�re reirtzbursement agreement to be reimbursed in fihe year 2�13 at 75%. Counci! had also asked what the fQregoing interest wauid be for the City to wait. He said the Finance Director ca(culated both options and it was determined that at this point, #he City cou(d go ei#her way. Mayor Keily exp{ained the City applied for a bond program that was set at 50/5� reimbursemen# with the project getting done rtaw, or go fihraugh the regular process with the City paying for the whole project up front and getting reimbursed in 20'I3. He said with the arnount of in#erest fost from the compensation, the City would be better off jus# paying 50% and getting the project done. Councilman Ferguson moved to, by Minute Motion, direct staff to maintain the current 50% bond reimbursemer�# agreement with the Coachelia Va{ley Association of �Qvemm.ents {CVAG) for the Cook Street Widening Project. Motion was seconded by Firterty and carried by a 5-0 vote. 17 c.""�.--�"' MINUTES REGULAR PALM DESERT CtTY CCfUNCIL MEETING FEBRUARY 22, 2007 , � MS. GALE BROEKER, Palm Desert, CA, read a resolution proposed by the Palm Desert Greens Democratic Club to stop the fanding of the iraq War. She provided copies of it for the City Cauncii, it was received for the record and is now on file with the City Clerk's�ffice. MR. TRACY TURNER, Palm Springs, CA, opposed the iraq War and provided comments by Scott Ritter, Ch'tef United Nations Weapons inspeotor in Iraq, 199'I- 1998, including his claims #hat iraq had effectively been disarmed, which were ignored by both the administration and mainstream media. He said in the wake of the debacle, Mr. Ritter had been vindicated for his previous cQmments. He also � read excerpts from Mr. Ritter's boak, as well as on� by Janet Karpinsky. �/'� MR.CHARLES AU7TERSON,Chaparral Country Ctub,Palm Desert,CA,requested Ci#y Council's attention to Goachella Vatley Water District's removal of mature plant mater�al thai screened the border ofi Palm Desert Mobile Esta#es(PDME). He said the disarray in the storage (ot there, containing vehicles, recreational vehicles, and boats, both aperable and inoperable and al! naw highly visibte, was unacceptable. Additionally, removal of those trees allowed fight spiffover fram the recreational a�eas at the Civic Center and GoOege of the Desert and was having a negative impact on the southernrnost street in Chaparrat Country Club. He noted the trees were removed without any notice to Chaparrai Country Club, which includes 625 homes, devaluing those properties by as much as $50,000, along with diminishing their marketability. He would appreciate anything the City Council could do to atleviate this issue. �{f MR. BtLL SCHUMACHER, Chaparral Cauntry Cfub, Palm Desert, CA, aiso expressed concem for the blighted area that was exposed after remova!of the trees along the border of PDME. He no#ed that the existir�g zoning there was R-1-M for a mobile home park, and such facitities inciuded storage areas. He suggested a zone change far that area with a conditional use permit that woufd require the PDME storage yard be cleaned up. He agreed that this issue was a detriment to home values and a real irritan# to residents of Chaparra! Country Club. Therefore, he asked Ci#y Co�ncil and City staff to he(p resolve#he issue and eiiminate this blighted condition in Palm Desert. Mayor Keily assured Messrs. Autterson and Schumacher that the Ci#y and its staff were already working on the matter. 4