HomeMy WebLinkAboutSR - Replacing Res No. 94-88 - Production of Doc.CITY OF PALM DESERT
COMMUNITY SERVICES DIVISION
CITY CLERK OPERATIONS
STAFF REPORT
REQUEST: RESOLUTION NO. 08-24 -A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM DESERT, CALIFORNIA, REPLACING AND
SUPERCEDING RESOLUTION NO. 94-88, RELATING TO THE
PRODUCTION OF DOCUMENTS
SUBMITTED BY: Rachelle Klassen City Clerk
DATE: April 10, 2008
CONTENTS: I. Staff Report
II. DRAFT Resolution No. 08-24
III. Resolution No. 94-88
Recommendation:
Waive further reading and adopt Resolution No. 08-24, relating to the production of
documents.
Executive Summary:
Adoption of the subject resolution will update the City's current policy for production of
documents, which was last addressed in 1994. While the City is limited by State law in the
amount it can charge for reproduction in response to a subpoena, the updated resolution
will provide for recovery of actual costs incurred in the reproduction of documents in
response to a standard Public Records Act request.
Discussion:
Pursuant to the California Public Records Act (Government Code Section 6250, et seq.),
the City is obligated to produce public records/documents upon request, subject to certain
exemptions for non-disclosable records. On August 25, 1994, the Palm Desert
City Council adopted Resolution No. 94-88, relating to the production of public records, and
it has served the City well over the last 13' years.
With faster means of both creating and requesting documents, the City Attorney's office
was asked to review the current resolution and provide an update. It is presented here for
0
Staff Report - Resolution Relating to the Production of Documents
Page 2
April 10, 2008
your consideration. Approval of the recommendation is respectfully requested in order to
make the necessary updates to the City's current policy for production of documents.
Submitted by:
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RCH LIE D CASE, CMC
CITY CLERK
Approved:
CITY MANAGER
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Attachments (as noted)
SHEILA R. GILtI ' N
ACM FOR COMMUNITY RVICES
PAUL S. GIBSON, DIRECTOR OF
FINANCE/CITY TREASURER
TY COUNCIL)CTION:
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