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CITY OF PALM DESERT
BUILDING AND SAFETY DEPARTMENT
STAFF REPORT
TO: Honorable Mayor and City Council
REQUEST: APPROVAL OF PURCHASE OF PANASONIC TOUGHBOOK�
FIELD COMPUTERS FOR THE BUILDING AND SAFETY
DEPARTMENT IN THE AMOUNT OF $32,000
SUBMITTED BY: Russell A. Grance, Director of Building and Safety
DATE: APRIL 24, 2008
CONTENTS: PANASONIC BROCHURE AND PRICING QUOTES
Recommendation:
By Minute Motion, approve the purchase of seven (7) Panasonic Toughbook� field
computers for field inspection personnel for the Building and Safety Department in the
amount of $32,000. Funds are availab{e in Account No. 110-4420-422.40-40.
Backqround:
Council approved the purchasing of mobile field devices for the Building Inspection staff
in FY 2007-2008 budget in the "Capital Office Equipment" in Account No. 110-4420-
422.40-40 in the amount of$32,000.
The current process is the inspectors leave the office with a printed record (log sheet) of
their assigned daily inspections, which is prepared each morning. As the Inspectors do
each inspection, they make handwritten notes of approvals, denials, and comments on
their "log sheet". The log sheet and the handwritten information are then entered into
the AS400 by the Inspectors at the end of the day. If an Inspector needs additional
information about the project, while in the field, the inspector would have to radio
(Nextel), public phone, or return to the office in order to access building department
records, case data.
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Staff Report
Approval of Panasonic Toughbook Computer purchase
April 24, 2008
Page 2 of 2
ANALYSIS:
In an effort to streamline the City's organization and accessibility of records, staff feels
that the purchase of these computers will greatly benefit the public and will facilitate a
more efficient operation. The following are some of the benefits of having this
technology:
• Field staff would enter inspection results and detailed descriptive notes as they
perFormed inspections throughout the day. This would eliminate the double effort
of work processing by hand, and then again as it is inputted into the office
computer system.
• It is fully compatible with all of the City's existing software.
• Overall, it would allow the field staff significantly more time in the field providing
inspections and other customer service duties, and less time in the office.
• Inspectors would have real time immediate access to inspection history for each
project address.
• The Panasonic Toughbook� computer when returned to the office could double
as a desk top office computer.
• Benefits of making building department processes paperless.
The following equipment (or as determined by the Director of Information Systems)
would be needed, which are compatible with the City's computer nefinrork:
• Seven (7) Panasonic Toughbook� 19 (It is a maximum-performance notebook
PC to a fully rugged handwriting friendly tablet PC.)
The project cost is $32,000, and includes the auto power adapters. FundS f r t is ,�
purchase are budgeted in the Building and Safety's budget, Account No. 1 0 4 2 - .;
422.40-40. Staff requests that City Council authorize the purchase of the P n s 'c �
Toughbook� laptop computers. �
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Submitted By: Depart ent Head� �
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Russell A. Grance, CBO omer Croy, A i ant City g r U
Director of Building and Safety Development rvices o o - ` �,
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Carlos L. Ort , City Manager Paul S. Gibson, Finance Di�c r � �- � o
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Panasonic recommends Windows Vista� Business.
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Rugged, Lightweight, Wireless and Convertible
■ Notebook PC Convertible to Tablet PC
■ Daylight-readable Display
■ Full Magnesium Alloy Case with Hand Strap
■ Shock-mounted, Removable Hard Drive
■ Sea/ed All-weather Design
■ Mobile Broadband- and GPS-ready Design
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Rugged, Lightweight, Wireless and Convertible
Panasonic recommends Windows Vista� Business.
DURABILITY FEATUHES •Dtuig^.ed us�ng+�II�-ST�-810F tes;procedures ��I
•Full magnesi,;ri zlloy case wdh hand strap
•Mo�sture-antl tlust-resistan;LCD,keyboaro ar.d:ouchpao
•Sealed pOrt a^tl conn2Ctor covers
•Shoc�c-mounted removable ratl tlr�ve�^s:a�nless steel case �
•Hugged,tl�s;-:esistant r.�nges
•�lbrauor-,s'lock-a^o drop-resistant
•Pre-.nstalled replaceable screen film for to.,chsc�eer.p:o�ec��on
SOFTWARE •Genuine W ndows Vista•9usiness(witc XP cowngrace option), /���
Setup.D�agnostics,�MI V.ewer,Onl�ne Re'ererce Man„al,Atlobe'Reader.
aanasonic Fiantlwnung(Hntr.signature capwre or 7a��et FC vers.or,),Sohware
Keybozrd.J,splay Hota;�on Tool,i iartl D�sk Dat�_rase Utihry,Recovcy�V�
CPU •Inte!°Core"2�uo Processor U7500 �
-2N.B�2 cache
-PrOCBSsor speec:.06GHz
-533Mr.z FSB
STORAGB a MEMORY •1024.V,8 S�'iAV(DJR2)stanoarci,exp2ndable to 40�J6M4'
•8(X;B nartl tlr�ve(shoqc-mo,.ntetl ano user-removable) ��
DISPLAY •:ouchsCr2er.PC vers�on:;0.4'1 C24 x 768(XGA)lransmissive.
500 nit dayligh;-reaoable TFT active matt�x cdor�CJ
•Tablet PC version:10.4'1024 x 7E8(XGA)transmiss�ve. (
550 nit�ayl�ghc-reaoanle TFi�ct.ve ma�rix color_CD wich D�g�tzer �
•=�Rernal�deo supoor,up to 1280 x 1024 at 16 mill�on cdors(24-bit color tlep:h;
•Ir,tel'GM965�ntegrated v;deo co^Vdler max.36aMB(DVMn VRAM on XP' �
•Mt-glare,a^t�-rellecuve coating
AUDIO •SigmaTel"STAC975'AC-97 v.2.2 Car.p,;ant A„d.o CcCec
•Incel`h:gn def�naion autlio compl�anl
•Ir,;egrated speaker ■Noiebook PC Convertible t0 Tablet PC
•Conve^ient keyboarc volume ar,o mute controls ■Daylight-readable Display
EXPANSION SLOTS •PC caro.ype il x: ■Full Ma nesium Allo Case with Hand Stra
•Secu:e:J�g:ta�(SD-Cj caro 9 y P
•�c�resscar�sa x� ■Shock-mounted,Removab/e Hard Drive
KEYBOARD 3 INPUT •82-Rey with tletlicated Windows'key ■Sea/ed All-weather Design
•P:eSs,.re-Sensitiv0 tOUC�:ped with vert�ca scrdlin9 S�ppon
•Acnve tl�gitver or touchscreen LCD ■Mobile Broadband-and GPS-�eady Design
•Integ•a;ec stylus holdcr
INTERFACE •:�cternal viQeo D-suo'S-p.n
•HeatlphoresispeaKer M���-�acK stereo ACCESSORIES•"•
•M�crophone/I,ne i� MriyacK •AC Adapter(3-p�n; CF-AA�B33AM
•Port repi cata Ded:cateo?00-p:n •Ba:tery Charger CF-VCBT3'W
•Seri31 D-s�.b 9-p�^. •C:-'9 Taplet La•ge Stylus Pen(1or Dig.:izer)CF-VNPOI'�
•6ct.ancenna conn.(x 2) 50 Cr.m Coaxial .CF-�9 Tanlet Sty,us((or D�g�Gzer; CF-VNPOtOU
•USB 2.0(x 2) �-p•n •Touchscreen Replaceme^t Stylus CF-V'VP003U
•IcEE 1394a(Firew�re) 4-pin
•10/100/1000�t^ernet RJ-45 •IouyhMa;e ComUniversal Carry,ng Case
•56K V.92 Mocem r21-1 1 parge capac�ty) CON.JNIV-P
WIRHLESS •Optional integratetl:r.ob�le oro2tlbano(NNJAfV) •Ta,ghM2te Corn„r.�versal Jr.
•Intel"Wire:ess Wifi L�r.k 49FibAC 802.>>a/b,'g Carry;�g Case COMUNIWR-P
•&uetoot^'v2.0+EDR •'oughMateAlwzys-ontyCase =Vty-P
,��,;,, •ToughMate;9"X'rar,d Strap FM79X-P
-Au:r,enticauon:LEAP,WPA,802.1x.EA''LS,rAP-FAS-.PF1iP •Desktop?at Reolic;ator CF-VEB181AU
-�ncrypt�on:CKIP,�rCl?,1?8-ort and 64-brt WEP,Hartlware AcS •=xtemal USB C'.omoo�r:ve
•Slide oNott sw�tch (DVD-RONiCJ-RVJ� CF-VJRR?3U
POWER SUPPLY •Lithium i0l7 b2ttCry pBCk(l0.Fi5V,5700rAh; •bcternal US3=loppy Drive CF-VFDU03.:
•Ba�tery ope�a;�on:7 r.oury' •I..tr.,um lon Sarery Pack CF-VZS�,48U
•Battery cnarg.^g t.^�e 4.5 hours of.7.5 r.o,.rs or." •Memwy Cards
•AC Adapter:AC 100V-240V 50/60-Iz,Auro sens�ng/swrtching -�,Go CF-WMBA601G
wor:cvnae GOwer supply -2GB Gr-WRBA602G
POWER NIANAGEMENT •S,.spend/Resume�:.nct�on,N:pernat�on.Stanaby AC?I BICS •Vencle?ort Reol�ca;or ,^,F-WF8184AC
SECURITY FEATURES •P25SwOrtl SOCurity:SupC'vi50r,„SEr,-lartl Disk l OCk •10.4'LCD Protector F�Im
•Cable bck slot fcr�ab�ets CF-VPFO6U
•'rustec plattor.r.malule??M)sec;i.r ry ch.o v.12 •10.4'I.CD Protxtor F;im
•Comp„t:ace'tneft pro;ecto^.agent�n BIOS"' for To,.c,^sc:een CF-V?=0811
:,^ge:print scanner(opt:on)
•Smar,Card rea�er(opton)
WARRANTY •3-year lim�ted warranry,parts antl I��o:
'�o�al,.s3ole memory w 1 bc less depenn�n�,.po-act„al sys;em
DIMENSIONS l WE16HT •�.9•p�}x i0.7';VJ;x B.S'(�� cmnpvanon.V�sta man.VRlNA is 751NH wi��1G8 oi rtwmOry,
•5.1 IbS. o•358M8 w�tn t.bGH a more of rrartxry.
INTEGRATED OPTIONS'•" •Nooile 3roadbantl Sol,.tiOns "���Y P�o^^��eat„res s..ch as charge ume ano bie span car vary
acccrd,ny�o t�e contl�t o�s u�tla•wnc�tne coma„ter and oattery are
-tV-DC Rev.A ,sed.Bauery o�erat o�and rocnage umes v�n�ary oasea on many
-HSDPA tactcrs.�c�a�g screen w.g�t�ess.apptiatans.feat.,res.powor
•120G8^aro d•ive -a�age-er,�,�a;�ey ccndn o��ng ano ctne:custorner ore�e•e^.ces.
•Global pos�uon�ng system(GPS;rece�er Banery Irstry results from IvbdleMark 70i,7.
•Bacdit keyboartl "'�u.res sohwa•e a�c zceva��n;o onabie tnett po:ec�am.
•SmartCard re2tl0r ""�ccessor,es a-o In;e�jra:oo�pt.ons-ay vary tlepo�;;�rx�m your
•F ngerpr,r,t scanner rote000k cqr,fgura:�cn.
•UL 1604 Glass I,�ivision 2,Gro..ps,A,3,C,0 ce.^.if,ea model Pease ca�s�;yo�r�e5e e•a Panaso�c representatve ce'cre p�•chas�g.
For more information, call 1.800.662.3537 or
visit us on the Web at panasonic.com/toughbook.
Panason�c�s cqnstantl �,�.,�� `�`� Panasonic
Y �a:Od:IC�SpBCT�ali0�5 dn0 dCCOSSOn25.SP�AiCd�q�S S�ID�BCI
to cnar:ge w�tno,,;not�ce.Tradomarks are propeny of tne�r re�pectrve owners.m2008 Parasonc [envino
Corporation ot North Arnenca.PJi ngMs reserv�o. °io .
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�-���� CITY OF PALM DESERT
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BU ILDING & SAFETY DEPARTMENT
INTEROFFICE MEMORANDUM
To: Russell A. Grance, Director of Building and Safety
From: Doug Van Gelder, Director of Information Systems
Date: April 9, 2008
Subject: Seven (7) Panasonic Toughbook�Laptop Computers
Compucom CDWG Group Mobile
$26,148.43 $26.399.59 $30,191.40
$910.00*
Shipping $ 308.89 $ 469.00
Tax $2,026.50 $ 2,019.96 $ 2,339.80
Total $29,084.93 $28,728.44 $32,999.84
* = Auto Power Adapters