HomeMy WebLinkAboutSR - C27430 - '08 Palm Tree Pruning & RmvlContract No. C27430
CITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
REQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
STAFF REPORT
AWARD CONTRACT NO. C27430 TO TREE RITE OF BERMUDA
DUNES, CALIFORNIA FOR THE CITYWIDE PALM TREE
PRUNING AND REMOVAL PROGRAM (PROJECT NO. 931-08)
H. SPENCER KNIGHT, LANDSCAPE MANAGER
JANET M. MOORE, DIRECTOR OF HOUSING
TREE RITE
78-755 DARBY ROAD
BERMUDA DUNES, CA 92201
APRIL 24, 2008
AGREEMENT
PROPOSAL
By minute motion that the City Council and the Housing Authority Board:
1. Waive the bid document's irregularity and award Contract Number
C27430 for the Citywide Palm Tree Pruning Program 2008 to Tree Rite of
Bermuda Dunes, California in the total amount of $86,268 (City $76,356
and Housing Authority $9,912);
2. Authorize the Director of Finance to set -aside an additional 10%
contingency in the total amount of $8,626.80 (City $7,635.60 and Housing
Authority $991.20);
3. Authorize the Director of Finance to appropriate $9,912 of the total
contract amount to the respective Housing Authority landscape
maintenance budget line items plus set aside $991.20 of the total
contingency to the respective Housing Authority landscape maintenance
budget; and
4. Authorize the Mayor to execute the agreement.
Discussion:
This year's City Palm Tree Pruning Program included both City of Palm Desert and
Housing Authority properties. The subject program was advertised in the local media
requesting sealed bids. On March 31, 2008 at 9:00 AM sealed bids were opened and
read aloud, with the following bids received:
Award Contract No. C27430 Tree Rite
Page 2 of 2
April 24, 2008
Tree Rite (Bermuda Dunes, CA)
West Coast Arborist, Inc. (Anaheim, CA)
The Oaks Tree Service (Bakersfield, CA)
Thrifty Tree Service, Inc. (Reseda, CA)
George Salinas Tree Preservation (Yorba Linda, CA)
Sierra Landscape, Inc. (Palm Desert, CA)
$ 86,268.00
$ 87,808.50
$ 87,808.50
$107,835.00
$129,402.00
$200,265.00
Staff reviewed Tree Rite's bid proposal and determined that the bid requirements have
been met, with the exception of one irregularity; the addendums had not been
acknowledged. Staff consulted with the City Attorney and was informed that this
irregularity did not affect the contract. Funds are available for the portion of the contract
relative to the City and Assessment Districts in accounts 110-4610-453-3320, 110-
4614-453-3370, 110-4611-453-3320, 110-4611-453-3371, and Assessment District
Fund 200 accounts. Staff requests an appropriation to the respective Housing Authority
2007/2008 facility budgets in order to accomplish the tree trimming prior to June 30,
2008.
Therefore, staff recommends City Council and the Housing Authority Board waive the
aforementioned bid irregularity and award the subject contract to Tree Rite of Bermuda
Dunes, California in the total amount of $86,268 (City $76,356 and Housing Authority
$9,912); authorize a 10% contingency in the total amount of $8,626.80 (City $7,635.60
and Housing Authority $991.20), and authorize the Mayor to exe ute the agreement.
Submitted by:
H. pe ce ight
La sc:pe nager
Jnet . Moore
D or of Housing
Homer Croy
ACM for Deve ment Services
"Or
Carlos L. Ortega
City Manager
Mark GreeniNood, P.E.
Director of Public Works
Dave Yrigoye
Director of edevelopment/Housing
McCarthy
edevelopm
Pau Gibson
Finance Director
G:\PubWorks\Staff Reports2008\Aptil 24\O1 Award Citywide Palm Tree Pruning and Removal C27430 to Tree Rite P931-08\Award Tree Rite
C27430 P93I-08.doc
REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 24, 2008
XIV. NEW BUSINESS
C. REQUEST FOR AWARD OF CONTRACT, FOR CITYWIDE PALM TREE
PRUNING AND REMOVAL PROGRAM 2008 (CONTRACT NO. C27430,
PROJECT NO. 931-08) (JOINT CONSIDERATION WITH THE
PALM DESERT HOUSING AUTHORITY).
Rec: By Minute Motion: 1) Waive the bid document's irregularity and
award Contract No. C27430 for the Citywide Palm Tree Pruning
and Removal Program 2008 to Tree Rite, Bermuda Dunes,
California, in the total amount of $86,268 (City - $76,356, Housing
Authority - $9,912); 2) authorize the Director of Finance to set aside
an additional 10% contingency in the amount of $8,626.80 (City -
$7,635.60, Housing Authority - $991.20); 3) authorize the Director
of Finance to appropriate $9,912 of the total contract amount to the
respective Housing Authority Landscape Maintenance Budget line
items, plus set aside $991.20 of the total contingency to the
respective Housing Authority Landscape Maintenance Budget; 4)
authorize the Mayor to execute said contract.
Action: Approved the recommendations. 5-00
,A.TY COUNCIL/ CTION:
APPROVED DENIED
RECEIVED OTHER
MEETING DATE `f -o{14-p}�.
AYES :.c (.�_ f,�ii k r1i,/ 1W i ,aJL(l / i1
NOES:/
ASSENT: /ljl_
ABSTAIN: A/ 7k;
VERIFIED BY: V/JK' 01)6M
Original on Filo with City Clerk's Office
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VERIFIED BY: li )4.1.21.
Original on file with City Clerk's Office