HomeMy WebLinkAboutSR - C27440 - '08 Tree Pruning PgrmContract No. C27440
CITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
REQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
Recommendation:
STAFF REPORT
AWARD CONTRACT NO. C27440 TO WEST COAST ARBORIST,
INC. OF ANAHEIM, CALIFORNIA FOR THE CITYWIDE TREE
PRUNING PROGRAM (PROJECT NO. 932-08)
H. SPENCER KNIGHT, LANDSCAPE MANAGER
JANET M. MOORE, DIRECTOR OF HOUSING
WEST COAST ARBORIST, INC.
2200 E. VIA BURTON STREET
ANAHEIM, CA 92806
APRIL 24, 2008
AGREEMENT
PROPOSAL
By minute motion that the City Council and the Housing Authority Board:
1. Award Contract Number C27440 for the Citywide Tree Pruning Program
2008 to West Coast Arborist, Inc. of Anaheim, California in the total
amount of $64,850 (City $55,252.20 and Housing Authority $9,597.80);
2. Authorize the Director of Finance to set -aside an additional 10%
contingency in the total amount of $6,485 (City $5,525.22 and Housing
Authority $959.78);
3. Authorize the Director of Finance to appropriate $9,597.80 of the total
contract amount to the respective Housing Authority landscape
maintenance budget line items plus set aside $959.78 of the total
contingency to the respective Housing Authority landscape maintenance
budget; and
4. Authorize the Mayor to execute the agreement.
Discussion:
This year's Citywide Tree Pruning Program included both City of Palm Desert and
Housing Authority properties. The subject program was advertised in the local media
requesting sealed bids. On March 31, 2008 at 9:15 AM sealed bids were opened and
read aloud, with the following bids received:
Award Contract No. C27440 West Coast Arborist
Page 2 of 2
April 24, 2008
West Coast Arborist, Inc. (Anaheim, CA)
George Salinas Tree Preservation (Yorba Linda, CA)
Tree Rite (Bermuda Dunes, CA)
The Oaks Tree Service (Bakersfield, CA)
Thrifty Tree Service, Inc. (Reseda, CA)
Sierra Landscape, Inc. (Palm Desert, CA)
$ 64,850.00
$ 70,000.00
$ 70,900.00
$ 73,500.00
$ 74,500.00
$130,000.00
Staff has reviewed West Coast Arborist's bid proposal and determined that the bid
requirements have been met. Funds are available for the portion of the contract relative
to the City and Assessment Districts in accounts 110-4610-453-3320, 110-4614-453-
3370, 110-4611-453-3320, 110-4611-453-3371, and Assessment District Fund 200
accounts. Staff requests an appropriation to the respective Housing Authority
2007/2008 facility budgets in order to accomplish the tree trimming prior to June 30,
2008.
Therefore, staff recommends City Council and the Housing Authority Board to award the
subject contract to West Coast Arborist, Inc. of Anaheim, California in the total amount
of $64,850 (City $55,252.20 and Housing Authority $9,597.80); authorize a 10%
contingency in the total amount of $6,485 (City $5,525.22 and Housing Authority
$959.78), and authorize the Mayor to execute the agreement.
Submitted by:
S ncer ight
Land ape nager
J net . Moore
D or of Housing
Homer Croy
ACM for Deve}e fnent Services
Carlos L. Orte
City Manager
Depart
Mark Greenwod, P.E.
Director of Public Works
Dave Yrigo
Director Redevelopment/Housing
Paul Gibson
Finance Director
G: PubWorks\Staff Reports\2008 Apiil 24\02 Award Citywide Tree Pruning C27440 to WCA P932-08\Award WCA C27440 P932-08.doc
REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 24, 2008
XIV. NEW BUSINESS
D. REQUEST FOR AWARD OF CONTRACT FOR CITYWIDE TREE
PRUNING PROGRAM 2008 (CONTRACT NO. C27440, PROJECT
NO. 932-08) (JOINT CONSIDERATION WITH THE PALM DESERT
HOUSING AUTHORITY).
Rec: By Minute Motion: 1) Award Contract No. C27440 for the Citywide
Tree Pruning Program 2008 to West Coast Arborist, Inc., Anaheim,
California, in the total amount of $64,850 (City - $55,252.20,
Housing Authority - $9,597.80); 2) authorize the Director of Finance
to set aside an additional 10% contingency in the total amount of
$6,485 (City - $5,525.22, Housing Authority - $959.78); 3) authorize
the Director of Finance to appropriate $9,597.80 of the total
contract amount to the respective Housing Authority Landscape
Maintenance Budget line items, plus set aside $959.78 of the total
contingency to the respective Housing Authority Landscape
Maintenance Budget; 4) authorize the Mayor to execute said
contract.
Action: Approved the recommendations. 5-0
.;ITY COUNCIL ACTION:
APPROVED / DENIED
RECEIVED OTHER
MEETING DATE
AYES: r1 .1M , h neittl f Ke(l�� r et , a► �t .t: u
NOES: t\kS lP
ABSENT: / One
ABSTAIN: None_
VERIFIED BY: epic /r 21
Original on Pile with City Clerk's Office
44:1,612ECI .BY HOUSG AUTH 5
ON LFCE BY:
Original on file with City Clerk's Office