HomeMy WebLinkAboutSR - C27450 - '08 Tree Rmvl PgrmContract No. C27450
CITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
REQUEST:
SUBMITTED BY:
CONTRACTOR:
DATE:
CONTENTS:
STAFF REPORT
AWARD CONTRACT NO. C27450 TO TREE RITE OF BERMUDA
DUNES, CALIFORNIA FOR THE CITYWIDE TREE REMOVAL
PROGRAM (PROJECT NO. 933-08)
H. SPENCER KNIGHT, LANDSCAPE MANAGER
JANET M. MOORE, DIRECTOR OF HOUSING
TREE RITE
78-755 DARBY ROAD
BERMUDA DUNES, CA 92201
APRIL 24, 2008
AGREEMENT
PROPOSAL
Recommendation:
By minute motion that the City Council and the Housing Authority Board:
1. Reject lowest bidder's proposal as nonresponsive;
2. Waive the second lowest bidder document's bid irregularity and award
Contract Number C27450 for the Citywide Tree Removal Program 2008
to Tree Rite of Bermuda Dunes, California in the total amount of $23,640
(City $18,840 and Housing Authority $4,800);
3. Authorize the Director of Finance to set -aside an additional 10%
contingency in the total amount of $2,364 (City $1,884 and Housing
Authority $480);
4. Authorize the Director of Finance to appropriate $4,800 of the total
contract amount to the respective Housing Authority landscape
maintenance budget line items plus set aside $480 of the total
contingency to the respective Housing Authority landscape maintenance
budget; and
5. Authorize the Mayor to execute the agreement.
Discussion:
This year's City Tree Removal Program included both City of Palm Desert and Housing
Authority properties. The subject program was advertised in the local media requesting
sealed bids. On March 31, 2008 at 9:30 AM sealed bids were opened and read aloud,
with the following bids received:
Award Contract No. C27450 Tree Rite
Page 2 of 2
April 24, 2008
The Oaks Tree Service (Bakersfield, CA)
Tree Rite (Bermuda Dunes, CA)
West Coast Arborist, Inc. (Anaheim, CA)
Westcape (Coachella, CA)
George Salinas Tree Preservation (Yorba Linda, CA)
Thrifty Tree Service, Inc. (Reseda, CA)
$ 21,114.50
$ 23,640.00
$ 27, 590.00
$ 32,825.00
$ 37,700.00
$ 55,926.00
Staff reviewed the lowest bidder's documents and determined it to be nonresponsive as
they failed to submit an International Society of Arboriculture (ISA) Certificate number or
a subcontractor ISA number. Staff reviewed second lowest bidder's, Tree Rite, bid
proposal and determined that the bid requirements have been met, with the exception of
one regularity; the addendums had not been acknowledged. Staff consulted with the
City Attorney and was informed that this irregularity did not affect the contract. Funds
are available for the portion of the contract relative to the City and Assessment Districts
in accounts 110-4610-453-3320, 110-4614-453-3370, 110-4611-453-3320, 110-4611-
453-3371, and Assessment District Fund 200 accounts. Staff requests an appropriation
to the respective Housing Authority 2007/2008 facility budgets in order to accomplish
the tree trimming prior to June 30, 2008.
Therefore, staff recommends City Council and the Housing Authority Board reject
lowest bidder's bid proposal as nonresponsive, waive the aforementioned bid
irregularity of the second lowest bidder and award the subject contract to Tree Rite of
Bermuda Dunes, California in the total amount of $23,640 (City $18,840 and Housing
Authority $4,800); authorize a 10% contingency in the total amount of $2,364 (City
$1,884 and Housing Authority $480), and authorize the Mayor to execute the
agreement.
Submitted by;
M. Moore
ector of Housing
Homer Croy
ACM for Deve pment Services
Carlos L. Ort: • a
City Manager
Mark Greenwood, P.E.
Director of Public Works
Dave Yrigoyepi/
Director of Redevelopment/Housing
Finance Director
G:\PubWorks`Staf7 Reports2008\April 24\03 Award Citywide Tree Removal C27450 to "Free Rite P933-08'Award Tree Rite C27450 P933-
08.doc
REGULAR PALM DESERT CITY COUNCIL MEETING APRIL 24, 2008
XIV. NEW BUSINESS
E. REQUEST FOR AWARD OF CONTRACT FOR CITYWIDE TREE
REMOVAL PROGRAM 2008 (CONTRACT NO. C27450, PROJECT
NO. 933-08) (JOINT CONSIDERATION WITH THE PALM DESERT
HOUSING AUTHORITY).
Rec: By Minute Motion: 1) Reject lowest bidder's proposal as
non -responsive; 2) waive the second lowest bidder's documents'
irregularity and award Contract No. C27450 for the Citywide Tree
Removal Program 2008 to Tree Rite, Bermuda Dunes, California, in
the total amount of $23,640 (City - $18,840, Housing Authority -
$4,800); 3) authorize the Director of Finance to set aside an
additional 10% contingency in the total amount of $2,364 (City -
$1,884, Housing Authority - $480); 4) authorize the Director of
Finance to appropriate $4,800 of the total contract amount to the
respective Housing Authority Landscape Maintenance Budget line
items, plus set aside $480 of the total contingency to the respective
Housing Authority Landscape Maintenance Budget; 5) authorize
the Mayor to execute said contract.
Action: Approved the recommendations. 5-0
OQUNCI CTIQN;
APPROVED BSNIL D
RECEtVED OTHER
iiATH
•ibi�gt
\Milt
tigi ai Oh le W a " aity Clerk's Offic
.BY HOUSG AUTH 5-C)
ON `4 ^ 9'' C1`
VERIFIED BY:
Original on file with City Clerk's Office