HomeMy WebLinkAboutAppropriate Funds - Xerox Lease Agmts CITY OF PALM DESERT
STAFF REPORT
Finance Department
REQUEST: AUTHORIZE THE APPROPRIATION OF FUNDS FOR XEROX
LEASE AGREEMENTS AND METER READS
SUBMITTED BY: DOUG VAN GELDER, DIRECTOR OF INFORMATION SYSTEMS
CONTRACTOR: XEROX CORPORATION
700 S. FLOWER STREET, STE. 700
LOS ANGELES, CA 90017
DATE: AUGUST 28, 2008
CONTENTS: EXHIBIT A—COPIER USAGE OF THE PAST TWO FISCAL YEARS
Req uest:
� By Minute Motion, that the City Council:
1. Authorize the appropriation of $90,000 for the 13 Xerox copiers
including lease agreements and quarterly meter reads.
2. Authorize the issuance of a City Purchase Order to Xerox Corporation
to cover the above expenses out of the appropriated Account No. 110-
4159-415-3420 for Fiscal Year 08/09.
Backqround:
Within the past few years, the City of Palm Desert has grown and the demand of print
service has increased. The Visitor Center copier has been replaced, from black and
white, to color which slightly increased the cost. However, this will decrease the cost of
outsourcing print service.
Fiscal Year 07/08 Estimated FY 08/09
Lease Agreements $50,574.60 $52,000.00
Meter Reads $35,646.70 $38,000.00
Total $87,396.55 $90,000.00
Overall, within the past two fiscai years, the cost has increased by $4,450.95.
Staff recommends that the City Council authorize the appropriation of funds, to pay for
the Xerox lease agreements and meter reads throughout the City Hall and Visitor
Center.
Submitted by:
✓�"`� Doug Van Gelder, Director of Information Systems
Y
Approved by:
�
ul S. ib on, Director of Finance Carlos L. Ort a, City Manager
DVG:cat CITY COUNCIL CTZON:
Af�PROV�D � DENIED
RECgIVED OTHfiR
MFBTING DATE
AYES: � ��.�p r ��?�,1
NOES: � `�,J��
ABSENT:
ABSTAIN: -
VERIFIED BY: }L � '�
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