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Home My WebLink AboutRtfy - C28060 CA1 - PD Community/Aquatic Ctr Prjc Contract No. C28060 CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT STAFF REPORT REQUEST: Ratify the City Manager's Approval of a Professional Services Supplement with gkkworks for the Palm Desert Community/Aquatic Center Project. SUBMITTED BY: Janis Steele, Parks and Recreation Services Manager DATE: December 11, 2008 CONTENTS: 1. Authorization Memo 2. gkkworks Proposal Recommendation: By Minute Motion: Ratify the City Manager's approval to approve and execute a supplemental agreement with gkkworks for the Community/Aquatic Center project in an amount not to exceed $14,150.00. Discussion: During the City Council retreat held in January 2008, the City Council identified the construction of a community center with aquatic components as a priority. Staff was directed to enter into a contract with a design group capable of completing a master plan that identifies the size of the community center along with interior components, and proposed locations of the new community center. In August 2008, gkkworks was awarded a contract for master planning services for the Palm Desert Community/Aquatic Center in an amount not to exceed $25,000.00. The contract was to complete a master plan that identifies the size of the community center along with interior components and proposed locations and costs of the new community center. During this process, it was determined that there are finro additional items that are critical in providing valuable information which would provide the City Council with assistance in a site selection. These items were not identified in the original contract. Staff Report Ratify Approval of gkkworks Supplemental Services Contract December 11, 2008 Page2of2 They are as follows (see attached): 1. An Aquatic and Community Center Parking Assessment a. Complete parking supply and utilization counts for surrounding areas and estimate number of available spots for an added aquatic and community center. b. Identify the estimated number of parking spaces required to facilitate the proposed project based on facility programs, types and frequency of events, etc. c. A comparison of existing parking versus estimated parking needs will be reviewed to determined number of spaces necessary for the project. 2. Aquatic and Community Center Renderings Prepare watercolor image renderings of the proposed building, pool, and site. The City Manager approved the agreement with gkkworks in an amount not to exceed $14,150.00 on November 18, 2008. Staff recommends that the City Council ratify the attached authorization memo and agreement with gkkworks for professional supplemental services for the community/aquatic center project. Funds are available in Parks and Recreation Facilities Fund 233-4602-454.40-01. Submitted By: �'� r,� � ��^� �. J is Steele Homer Croy � arks and Recreation Services Manager ACM for Develdp nt Services Approval: �k� Carlos L. O a ul Gibson City Manager Director of Finance CI`TY C;i.:�;:�ti;��;� ��i�'�.i�Al� AF'PRC��'Ei? _� L'�IV�T�� ?E�EI�7�t) 0'?'Ii�� ,-: p A.41f�rA�.L1•rS,:r~._t.�a�.�..,.��—�---� — — ,.� �� _ ---�-- �":��:E� Li�s�1��.t��.� �.e��-_�' ` -� a� f e--��- �'"S�� ._________.�---.___,� �� S F?Rn�':��r?� _ _ �I3STAZI+i: /�� VERIFS�D B�.Z@ r Original on�File *,a.i�th C�.�r C1�rk's Off�.cF G:1DevServicesUanis SteelelWo�d FileslStaff reports120081Dec 111Ratify Amend gkkworks Dec 08.doc '"-'T"� C1TY OF PALM DESERT � � PARKS AND RECREATION lNTEROFFICE MEMORANDUM To: Carlos L. Ortega, City Manager From: Janis Steeie, Parks and Recreation Services Manager Date: November 18, 2008 Subject: Authorization for the City Manager to Approve a Contract with gkkworks for Professional Suppiemental Services for the Palm Desert Community/Aquatic Center Project Contents: Professional Supplemental Sei-vices Authorization gkkworks was awarded a contract for master planning services for the Palm Desert Community/Aquatic Center in an amount not to exceed $25,000. lt was initially signed by Mr. Carlos L. Ortega, City Manager, on July 21, 20a8, and ratified by the City Council on AUgust 28, 2008. The contract was to complete a master plan that identifies the size of the community center along with interior components and proposed locations of the new commurtity center. During this process, it was determined that there are two aclditiona[ items that are critical in providing valuable information which would provide the City Council with assistance in site selection. These items were not identified in the original contract. They are as follows (see attached): 1. An Aquatic and Community Center Parking Assessment a. Complete parking supply and utilization counts for surrounding areas and estimate number of available spots for an added Aqua#ic and Community Center. b. (dentify the estimated number of parking spaces required to facilitate the proposed project, based on facility programs, types and frequency of events, etc. . c. A comparison of existing parking versus estimated parking needs will be reviewed to determined number of spaces necessary for the project. 2. Aquatic and Community Center Renderings Authorization fior Professional Supplementa! Services Page 2 of 2 November 98, 2008 Prepare watercolor image renderings of the proposed building, pool and site. Staff recommends that the City Manager approve and execute the attached supplemental agreement with gkkworks in an amount not to exceed $14,150, and tha# it is ratified at the December 11, 2008, City Co�ncit Meeting. Funds are available in Parks and Recreation Facilities Fund 233-4602-454,40-0'!. Submitted By: Review and Concur ,� , �•. � % anis Steele Homer Croy Parks and Recreation Services Manager ACM for Dev op �nt Services APPROVAL: ��.�t!/.� - Car{os L. Orteg Ci�r Manager G:�evServYcesltanis SkelelWnrd FtlesLStaff rePorts120081g1ck worlcs Nav 08lgkkwarlcs Supple SErvice MEMO,doc . � � 2355 Main Street � Suite 220 � Irvine � CA 92614 949 250 1500 � 949 955 2708 fax � www.gkkworks.com Professional Supplemental Services Authorization #30020-001 In accordance with the AGREEMENT dated: BE�wEEN: gkkworks 2355 Main Street Suite 220 Irvine, CA 92614 And: City of Palm Desert Department of Parks & Recreation 73-510 Fred Waring Road Palm Desert, CA 92260 For the Project: Palm Desert Aquatic and Community Center Palm Desert, CA 92260 ADDITIONAL SERVICES NO. 30020-001 [X] Authorization is requested [X] To proceed with Additional Services AS FOLLOWS: SUMMARY OF SERVICES: Aquatic and Communitv Center Parkinq Assessment: 1. Provide Transportation Consultants Services to perform the following services: 2. Task 1: Parking Inventory Our team will complete new parking supply and utilization counts for the parking area surrounding the existing skate park from 10:00 a.m. through 6:00 p.m. These counts will include observations of individuals utilizing this parking supply for accessing the Civic Center, not the skate park. We will estimate the number of spaces which will be available for use by the aquatic and recreation center based on the results of these surveys. 3. Task 2: Future Parking Demand Using information from national data sources and our internal count database, our team will estimate the number of parking spaces required to facilitate the proposed project. In order to complete this task. Based on the facility program, types and frequency of events (if any) held at the swim complex, estimated number of individuals utilizing the facility, and other information, the study will identify the total parking demand generated by the facility. The results will be compared with the available parking supply/area to identify if there is sufficient parking for the site. 4. Task 3: Documentation & Meetings Our team will document the results of our analyses in a technical memorandum. 5. We will attend up to one meeting in conjunction with this project. Aquatic and Communitv Center Renderinq: Prepare watercolor image renderings of the proposed building, pool facility, and site. The following adjustments shall be made to compensation and time: COMPENSATION: Original Contract Amount $25,000.00 Previous Approved Supplemental Services $ 0.00 PSSA 30020-001 $ 14,150.00 REVISED CONTRACT AMOUNT $39,150.00 ADDITIONAL CONTRACT TIME: (4)weeks from Notice to Proceed NEW CONTRACT DATE: 11/18/08 APPROVED BY: AUTHORIZATION IS ACKNOWLEDGED BY: Signed: Brandon Dekker Director of Business Development Name: gkkworks Title: Date: 11/18/08 Organization: Date: Page 2 of 2