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I. CALL TO ORDER � � �
Chairman Guyer convened the meeting at 8:35 a.m. H � H ` � �+ o
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II. ROLL CALL u � � � " � H w �
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Present: Excused Absenc ~ E �' w W � a-�
Chairman Randy Guyer Commissioner Ju � �x�� � �
Commissioner Phill Babcock (Munson on Leave of Absence)
Commissioner Daniel Barnes
Commissioner Roger Dash Absent:
Commissioner Gerald Dawson Vice Chair Schukart
Commissioner Michae! Barnard
Staff Present:
Robert Spiegel, Councilmember
Janis Steele, Parks & Recreation Services Manager
Jay Niemczak, Parks Facilities Manager
Monica Loredo, Administrative Secretary
III. APPROVAL OF MINUTES
A. MINUTES OF THE MEETING FROM NOVEMBER 6, 2007
Minutes of the Parks and Recreation Commission meeting of November 6,
2007, were approved as submitted. Motion moved/seconded by
Dawson/Dash and carried by a 5-0 vote with Vice Chair Schukart,
Commissioners Barnard and Munson ABSENT. (Munson on LOA)
IV. ORAL COMMUNICATIONS - None
V. PRESENTATIONS - None
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V!. NEW BUSINESS
A. JANUARY COMMISSION MEETING
Discussion and recommendation to change the Tuesday, January
15, 2008, Parks and Recreation Meeting to Wednesday, January 23,
2008, in the North Wing Conference Room.
Ms. Steele stated that the City Council has a retreat scheduled for January
15 and 16, 2008, and Councilman Spiegel would like to be present for the
Commission meetings. She also noted that she will be on vacation the
week before January 15.
Councilman Spiegel commented that a facilitator from Sacramento is
coming in to discuss where the City wants to be in the next five to ten years.
If the Commission meeting is held after January 15, he may be able to bring
information back to the Commission from the retreat.
Commissioner Dawson moved to postpone the Tuesday, January 15,
2008, meeting to Wednesday, January 23, 2008, in the North Wing
Conference Room. Commissioner Babcock seconded the motion and
carried by a 5-0 vote with Vice Chair Schukart, Commissioners
Barnard and Munson ABSENT. (Munson on LOA)
B. DEVELOPMENT OF UNIVERSITY PARKS
Recommendation to build the University Parks in conjunction with
housing development.
Chairman Guyer moved to add the development of University Parks to
the agenda. Commissioner Dawson seconded the motion and carried
by a 5-0 vote with Vice Chair Schukart, Commissioners Barnard and
Munson ABSENT. (Munson on LOA)
Commissioner Dash moved to recommend to the City Council to build
the University Parks in conjunction with housing development and not
prior to it. Commissioner Dawson seconded the motion and carried by
a 5-0 vote with Vice Chair Schukart, Commissioners Barnard and
Munson ABSENT. (Munson on LOA)
VII. UNFINISHED BUSINESS - None
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VIII. REPORTS AND UPDATES
A. COMMUNITY CENTER TOURS
Ms. Steele commented that this item is going to take the most amount of
time, and suggested that they come back to this item after the other reports.
Chairman Guyer moved to Item 8 of Reports and Updates.
Ms. Steele stated that she wanted feedback from the Commission
regarding the community centers that were visited. She noted that she
received information from Commissioner Dawson, Commissioner Barnard,
and Councilman Spiegel. She communicated that she would like to go over
what the group liked or did not like, and compile a list for the Commission
minutes.
Commissioner Dash requested clarification if there were going to be one or
two pools. Is there going to be a pool at College of the Desert (COD) and
another pool at the new community center? Chairman Guyer responded
that it has not been decided if there is going to be a pool at the new
community center and is open for discussion. Commissioner Dash inquired
if the pool at COD is settled. Chairman Guyer responded that the pool at
COD is a different project, and that it is settled from the Commission's
standpoint.
Ms. Steele indicated that Commissioner Barnard thought it would be
beneficial to visit the Palm Desert Community Center and the YMCA
located here at the Civic Center, if you have not visited those facilities.
Councilman Spiegel commented that Mayor Richard Kelly mentioned that
the community center in Indio was supposed to be really good.
Ms. Steele continued to state that the idea of visiting the community center
is so that everyone can see what currently exists.
Chairman Guyer asked if everyone has seen the Indio Recreation Center.
Commissioner Dash replied that he has not seen it, but that he could go
down there and see it on his own time.
Commissioner Barnes mentioned that he has not been there in a while.
Commissioner Dawson commented that a tour of the community center and
YMCA in the Civic Center Park is a great idea. He does not think the
Commission should assume that what is happening in the Civic Center Park
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would be identical in the future. He communicated that the Commission
could even recommend that something be added in that area.
Councilman Spiegel explained that what is currently in the park may not be
what would be there when the City does what they want to do.
Ms. Steele stated that Commissioner Dawson gave her some very good
ideas, and would like to write some of them down. She communicated that
Commissioner Dawson wrote his ideas down keeping in mind what
audience that the City needs to be targeting. The audiences targeted are
the following:
• Tots - childcare and preschool.
• Children - activities for learning and physical development, as well as
a party room.
• Teens - having a meeting room for activities, learning, physical and
social development.
• Adults - meeting and rental rooms, physical/social activities, and
activities for seniors.
She also listed other ideas from Commissioner Dawson for income
potential which included fees for use of facilities, higher fee for non-Palm
Desert residents, room rentals, percentage on concessions and
catering, and City financial support. Other offerings that he felt are
important were fitness, a cardiovascular center, and basketball and
volleyball courts with bleachers and dividers. In addition, walls and floors
must be attractive but maintenance-free as much as possible, lots of
natural light, lots of storage, energy efficient green building, attractive
building and entrance with safe drop off, attractive inviting entry area, and
flooring and activity rooms appropriate for usage. Ms. Steele set forth to
write ideas on the flip chart and apologized for her writing.
She waited for the Commission to give some feedback, and decided to list
some of Councilman Spiegel's thoughts. She stated that Councilman
Spiegel noted that the Coronado multi-purpose room was a decent size,
which holds up to 300 seating.
Councilman Spiegel interjected that Coronado is a city of 13,000 people,
and they book the rooms 18 months out and are booked 18 months out
particularly on the weekends, which shows it is very successful.
Chairman Guyer noted that part of that has to do with the location. He
mentioned that he talked to a caterer, and they said there are not many
places on the bay where you can have a wedding that is affordable.
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Ms. Steele also added that the tour guide had said that there is a need for
meeting space. She noted that the community center rooms in Palm Desert
are always booked almost every weekend. She asked the staff from the
Coachella Valley Recreation and Park District how many does the
community center seat. Mr. Craig DeWitt responded approximately 250.
Commissioner Dawson commented that one key point is that the room is
large enough so that it could serve a lot of people. He noted that Desert
Willow is very limited in size. He stated that the City needs something with
a large room, and at a cost that is reasonable to the residents. It would be
used a lot for parties.
Ms. Steele mentioned that a question came up during the tour. It was
asked if the hotels were opposed to the facility and if there was any
competition. They responded that it was not. The hotels welcomed it
because they could not keep up with the demand as well, and they refer
people back and forth.
Commissioner Babcock asked if there would be a way to expand since the
valley is still growing. Ms. Steele responded that they are going to have to
keep that in mind for the whole building.
Ms. Steele mentioned that in some of the feedback that she received, it was
suggested that the room would need to have dividers so that the room
could be broken down into smaller rooms, and have a dance floor that
could be moved around.
Commissioner Barnes commented that there are 13,000 people in
Coronado. He asked if that includes the Navy base. Councilman Spiegel
remarked that the Navy does not use the facility. The Navy has their own
facilities.
Ms. Steele began to write ideas on the flipchart (see below).
Entrv/Buildinq
Plenty of Parking Cameras In/Out Scan System
Well Planned Entry Party Room Storage
Teen Room (Location) *Rooms for Programming '`Dance Room
Build/Plan for Expansion Technology/Wi-Fi Room Dividers
*Wide Hallways Emergency Shelter
*Banquet Room for 250-300 pp
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**Wide Hallways: to move people along, reception area for cocktails, check-
in area for meetings, etc.
*'`Rooms for programming: computers, arts, crafts, and activities.
**Dance Room: provide different classes, suspended floor (cushion), ballet
bar, mirrors, sound, and storage.
**Banquet Room: reserve 18 months out, warm kitchen for catering, patio
space, nice view very important, good acoustics, and room space for
activities and business meetings.
It was mentioned that it may be a good idea to meet with the Youth
Committee to find out what they would support for a teen room. Location is
important so that it is easy to get to by the teens.
Swimminq
Recreation Pool Spray Features Instruction Area
25 yard/50 Meter Spray Playground Shade
Spectator Area Deep Water for Training Mechanical Storage
Bleachers
Chairman Guyer commented that it needs to be determined if you need a
swimming pool as part of an activity center or an aquatic center as part of
an activity center.
Councilman Spiegel stated that a 25-yard pool is big enough for water polo,
and big enough for competitive swimming in the valley, but not big enough
for Olympic swimming. He noted that the valley does not have very many
Olympic swimmers, and he does not know if the City wants to build a pool
for them.
Ms. Steele mentioned that the contact at Coronado noted that the zero-
depth pool with all the play features is always over crowded. The other pool
was not used nearly as much.
Commissioner Barnes asked if Coronado had any slides. Councilman
Spiegel replied that they had a small slide.
The Commission discussed the idea of an indoor/outdoor pool and an open
air roof. Chairman Guyer noted that an open air roof would have to be built
better than the facility in Encinitas.
The Commission also discussed the need for a 25-yard and 50-meter pool.
Chairman Guyer commented that it all would depend on what happens with
the aquatic center.
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Commissioner Dawson stated in the past they discussed the idea of having
bulk heads. He stated that he could not recall the problems with bulk heads.
Ms. Steele responded that bulk heads could be difficult to move back and
forth, they are very expensive, and are a high maintenance item. She stated
the rope lane lines could be used as a means of separation for different
programs.
Councilman Spiegel excused himself from the meeting to go to another
meeting. Councilman Spiegel replied that he could also thank Ms. Steele.
Ms. Steele explained to Commissioner Barnes how a 50-meter pool could
be sectioned off with pool rope lines.
Gvmnasium
Track (Above) Storage Bleacher Space
Dividers Acoustics Racquet Ball
Gymnastics Boxing/Martial Arts *Cubbies for Storage
Multi-Purpose Courts (Basketball & Volleyball) *Childcare (2 hr limit)
**Cubbies: storage for kids/adults to keep small personal items (keys,
shoes, jacket, etc.)
'`*Childcare: noted that it is a service, and not a revenue source.
Weiqht Room/Cardio
It was noted that the Coronado Center weight room was undersized. It was
also mentioned that the L.A. Sports Club located on Sepulveda has the
most elaborate cardio facility and equipment.
Stretching Area Office for Trainers *Cardio Area
*Free Weight Area `Rooms Ice Skating
Snack Bar/Concession Vending Machine
**Plate loaded free weights
'`'`Cardio Area with TV's and Sound
**Rooms for showers, lockers, men's room, women's room, and family
room.
Commissioner Babcock asked who would run the new community center.
Ms. Steele responded that they are not at the point yet. She explained that
they are looking at what they would like to see in the center.
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Commissioner Babcock voiced that someone that knows about
community centers should be part of the planning. Ms. Steele responded
that when it gets to that point, they would be involved. At this time, the
Commission is only working on a wish list for the community center.
Commissioner Barnes inquired if the Coronado Center had a pool and if it
was connected to showers. Ms. Steele replied yes.
Commissioner Barnes asked what the community center's hours are. Ms.
Steele replied that the information was provided in the notebook.
Commissioner Barnes questioned if there were any security guards
monitoring the centers after hours, and if they had any problems with
vandalism. Ms. Steele responded no.
Commissioner Dawson asked if the Commission has to record today some
type of goal for the financial side. Ms. Steele explained that today she
would like to only write down the wish list. She still needs to collect
information/ideas from Councilmember's Benson, Finerty, and Kelly.
Commissioner Babcock suggested that when the community center opens
that the Palm Desert residents have a discount on fees. Chairman Guyer
responded that the City Council would make that demand.
Commissioner Babcock inquired if next year a location would be selected
for the community center, and if a decision is going to be made on who is
going to run it. Ms. Steele responded that most community centers like the
one they are discussing are run by the city's Parks and Recreation
Departments.
Commissioner Barnes requested an update on the status of the YMCA of
the Desert and the Coachella Valley Recreation and Park District (CVRPD).
He noted that the CVRPD had mentioned building a pool on the north side,
and the YMCA building another facility in Rancho Mirage. Ms. Steele does
not believe that CVRPD is building an aquatic center on the north side of
town, and the City would have to check with Mr. Rob Ballew on the status
for the YMCA. As soon as she has more information, she would bring it
back to the Commission.
Commissioner Barnes voiced that the City could share a facility and activity
center with the YMCA. Chairman Guyer asked Commissioner Barnes if he
wanted to share a facility that would be located in Rancho Mirage.
Commissioner Barnes answered that he did not care as long as it is within a
reasonable distance of the Palm Desert residents.
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Chairman Guyer stated that he thinks the City should look at taking care of
Palm Desert residents, and if the YMCA wants to build a facility in Rancho
Mirage, they could do that.
Commissioner Barnes asked if two facilities are needed. Chairman Guyer
replied absolutely. Commissioner Barnes disagreed.
Commissioner Dawson stated that the City first has to look at we want in a
facility. Later they could figure out if the City wants build their own facility or
work in conjunction with CVRPD or the YMCA.
Commissioner Dash requested that he would like to see the virtual tour of
the facility in Grandview again. It could be shown to the group or made
available individually. He commented that he would like to see it again. Ms.
Steele responded that she could bring it back to the Commission.
Commissioner Bames voiced his concern with building an aquatic center
that is going to cost $10-12 million, and a community center with a
swimming pool for another $10-12 million. He does not think the City is
going to need two swimming pools.
Commissioner Barnes asked if the City was committed to building an
aquatic center at COD. Staff and several members of the Commission
responded that there is not a commitment.
Commissioner Dash inquired about the ice rink, and asked Staff if they
knew where that stood. Ms. Steele responded that the last she heard was
Indio city staff is uncertain of what was going on between the developer and
the people from the ice rink.
The aquatic center at COD was briefly discussed, but that they would have
to wait to see what the City Council decides to do.
Commissioner Barnes asked if COD would be unhappy if the City pulled out
from building the aquatic center. Chairman Guyer responded that Vice
Chair Schukart has made that statement in the past that they would be very
unhappy because they would not be able to do it on their own. He asked if
COD is enthusiastic about building an aquatic center. Chairman Guyer
answered yes.
Chairman Guyer made clear that the Commission is trying to recommend
something to the City Council, and it is up to them to do it or not.
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Commissioner Barnes asked Ms. Steele if she had a ballpark figure what a
new community center would cost. She replied that it would cost anywhere
from $15 to $20 million, but did not want to venture that guess.
B. DATE PRODUCTION
Mr. Niemczak stated that he provided the Commission with a box of dates
that are produced by the City throughout the year. Every year
approximately 30,000 pounds of dates are produced with some dates set
aside for the City's use. He noted that some of the crop is sold to offset the
maintenance costs.
Chairman Guyer asked if the maintenance is entirely offset. Mr. Niemczak
replied no. He indicated that approximately 90% is offset.
Councilman Spiegel asked if the dates are all the same kind and how long
do they last. Mr. Niemczak responded they are all Deglet Noor dates, and
they will last for months if kept in the refrigerator.
Commissioner Dawson asked if the dates are all from the Civic Center
Park. Mr. Niemczak replied yes.
C. HAYSTACK PARK DRAINAGE
Mr. Niemczak explained that the Haystack Greenbelt was originally used as
a drainage basin. He reported that about ten years ago the Public Works
Department installed a sub-terrain drainage basin to keep the water off the
turf. The system has collapsed over the years, and the City is going to
rebuild half of it in the next few months. The other half will be built in Fiscal
Year 2008-09.
Councilman Spiegel asked if the new system is going to be better than what
is there now. Mr. Niemczak responded yes. The tube is larger and a better
type of rock for drainage will be installed.
Chairman Guyer asked if there has been any damage done out there due to
poor drainage. Mr. Niemczak responded that only in the area where the
pipe has collapsed, and Staff had the contractor fill it with sand so that there
is no hazard.
Chairman Guyer asked where in the budget the repairs are going to be paid
from. Staff responded it would come from the Parks and Recreation budget.
Ms. Steele stated that funds where added to the Capital Improvement Fund
for this fiscal year.
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Chairman Guyer requested an approximate cost for the repairs. Mr.
Niemczak replied $25,000 for this fiscal year and $25,000 for the following
year.
D. TRENDSCAN PARKS AND RECREATION
Ms. Steele reported that she provided the Commission with information
from Trendscan. She noted that it has a lot of good information to think
about when planning future parks.
Commissioner Dawson commented that he found it fascinating, and wished
there was a local chapter. He noted that the website indicated that Los
Angeles is the closest chapter.
Ms. Steele mentioned that she requested a subscription of the Wor/d Future
Society. If she finds fun stuff in the publication, she would bring it back to
the Commission.
E. UNIVERSITY PARKS
Ms. Steeie reported that Staff now has the addresses for the University
Parks that are being developed. Staff also included a map of where they
are located, and construction photos were also included. She mentioned
that the bathroom at the dog park is supposed to be installed this week.
Staff was told that the parks should be completed in February with a 90-
maintenance period.
Councilman Spiegel asked if there was development around the parks. Ms.
Steele responded not much, but mostly infrastructure.
Councilman Spiegel commented that the parks could have been delayed for
a year and would have not hurt. Ms. Steele voiced that the park that would
be used is the dog park due to demand. They could direct people there
since parking is available.
Ms. Steele mentioned that the other two parks probably will not be
completed until maybe two years down the road based on development.
Chairman Guyer asked if the parks are tied to any developments. Mr. Croy
responded that they are linked with the project, and the developer may
come back to request to hold off on the other parks.
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Councilman Spiegel communicated he sees it as a problem. For one, the
City has to maintain them, and two, the parks are not going to get a lot of
use. A park that is not used is not a safe park.
Chairman Guyer asked if there should be a recommendation that the
development of the other two parks is linked to some sort of construction.
Councilman Spiegel answered that would make sense.
Chairman Guyer asked if the Commission could make the recommendation
to tell the developer to hold off on the parks until they start building houses.
Councilman Spiegel interjected that he does not think the City Council
would be opposed to that suggestion.
Commissioner Dawson asked who the recommendation is made to.
Councilman Spiegel replied that the Commission would have to direct City
Staff to take the recommendation to the City Council.
Chairman Guyer stated that a formal recommendation has to be made, and
requested a motion. Ms. Steele interjected that a motion also has to be
made to add the item to the agenda.
Item concerning the University Parks was added to the agenda under New
Business.
Commissioner Barnes asked how the sales of homes are going north of
Gerald Ford. Mr. Croy replied that he has not been keeping up with the
trend as a whole.
Commissioner Dawson asked Mr. Croy what he sees in the trends. Mr.
Croy responded that there is going to be a slow down for the next quarter.
In the second quarter they will mark those trends, and then the developers
will decide whether they should slow down or continue with a different pace.
Councilman Spiegel commented that at the last City Council meeting Staff
recommended to the Council that the City increase the fees for building in
the City based on what it costs the City. The Building Industry Association
(BIA) requested a one-year extension on the increase, but that the Council
agreed to a six-month extension and it will be revisited at budget time next
year to see how things are going.
Commissioner Barnes asked if commercial sales are the same. Councilman
Spiegel replied that commercial is doing better than residential, and it would
be doing a lot better if Dinah Shore and Portola were hooked up.
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Commissioner Dawson asked for the status on Dinah Shore and Portola.
Councilman Spiegel answered that it was supposed to be finished now, but
that the asphalt did not set well, and has to be ripped up and redone.
Mr. Croy added that the asphalt requires a constant temperature of over 50
degrees or it falls apart and does not meet the City's standards.
F. FREEDOM PARK AWARD
Ms. Steele stated that Freedom Park has been selected to receive an
Award of Excellence from the California Park and Recreation Society
(CPRS) in Facility Design and Park Planning category. In addition, the City
is eligible for the "Creating Community of Distinction" award, the highest
agency award given by CPRS, which will be announced the night of the
awards banquet. The banquet will be presented at the CPRS conference
on Friday, February 29, 2008, at 7:30 to 9:30 p.m. She noted that if there
is anyone from the Commission able to go, it would be nice to have
representatives from the Commission or City Council. Ms. Steele
mentioned that she and Mr. Niemczak are scheduled to attend the
conference and will be going to the banquet.
Councilman Spiegel commented that the City would pay for the dinner if
anyone would like to attend.
Ms. Steele stated that she has included information on the conference
sessions in case anyone would like to attend. She requested if they are
interested to please let her know or Ms. Loredo by Friday, December 21.
Chairman Guyer reaffirmed if Ms. Steele and Mr. Niemczak are going to
attend the banquet. Ms. Steele answered yes, and that the architect was
also going to attend.
Commissioner Barnes asked if the award is only for parks built in 2006.
Ms. Steele believes that the parks had to be completed in 2006.
Commissioner Barnes asked Ms. Steele if she knew how much other
competition there is. She replied that she did not know, but that she could
find out.
Commissioner Dawson asked when CPRS analyzed the award, what
percent is the result of the work that Staff performed and what percent is
work the architectural firm performed. Ms. Steele responded that it is hard
to say. She was not with the City when the planning on Freedom Park
started. A lot of the credit should be given to the Commission, City
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Council, past and current Staff. There were a lot of people involved in the
project.
Commissioner Dawson asked who the City Council recognizes for their
good work. Chairman Guyer commented that it would be hard to define
who the biggest contributor since there were a lot of contributors.
Ms. Steele noted that Mr. Niemczak probably received the most
headaches during construction. City Staff is happy that the park is
finished.
Commissioner Dawson commented, as he looked toward Ms. Michelle
Mitchell, that it would be nice to have the award mentioned in The Desert
Sun.
G. AMPHITHEATER UPDATE
Ms. Steele reported that the amphitheater sub-committee met on December
4, 2007. The sub-committee looked at some designs and came up with a
conceptual design. She mentioned that she just received a preliminary
drawing, and Staff is planning on taking it to the sub-committee. If the
design is accepted by the sub-committee, it will be presented to the
Commission.
Chairman Guyer went back to /tem A, Community Center Tours, under
Reports and Updafes.
IX. COMMISSIONER COMMENTS - None
X. ADJOURNMENT
Upon motion by Commissioner Dawson, seconded by Commissioner Dash,
the meeting was adjourned at 10:35 a.m.
�,r��
� Monica Loredo, Recording Secretary
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