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Home My WebLink AboutC24080B - SunlineContract No. C-24080B AGREEMENT FOR SERVtCES TO OPERATE PALM DESERT SHOPPER HOPPER January 6, 2008 through June 30, 2008 This agreement is entered into between the City of Palm Desert (City) and SunLine Transit Agency (SunLine), for the operation of the Palm Desert Shopper Hopper, in fixed route public transit service within the City of Palm Desert. This agreement shall cover the period beginning on January 6, 2008 and ending on June 30, 2008. 1. BACKGROUND: City desires that SunLine operate the Palm Desert Shopper Hopper along fixed routes as designated by the City of Palm Desert during this time period. 2. VEHICLE OPERATION: Vehicles are owned by the City. Vehicles shall be in revenue service according to schedules agreed to between the City and SunLine as reflected on Exhibit A. Changes to this schedule may be made by mutual agreement. (See Exhibit A attached.) The City retains the right to increase, decrease, or, with 30 days' notice, to suspend or cancel the service for any period at any time. SunLine shall provide a uniformed motor coach operator to operate each vehicle for all hours of vehicle operation within the scope of this agreement. SunLine shall also provide dispatching and street supervision for all fixed route vehicle operation of the Palm Desert Shopper Hopper service. 3. MAINTENANCE: SunLine shall perform all routine preventative maintenance (PM's) on the vehicles per manufacturer's recommendations. This will be done on a regular basis and contained within SunLine's regular fleet maintenance program. The regular PM's will include labor, fluids, and filters as required. SunLine will also perform routine safety inspections every 14 days during the term of this agreement. The fees for this routine maintenance are listed in Exhibit A. All routine maintenance costs are included in this Agreement. If other than routine repairs become necessary, SunLine will meet with the City for approval of such expenses. 4. FEES AND PAYMENT a) Operation of the Shopper Hopper Service: $55.19 per vehicle hour for the cost of operating the Shopper Hopper service. Vehicle hours include revenue service, "dead head" hours, and any layover time requiring a vehicle to be in operation. (Exhibit A lists the current schedule of hours.) G�BusGr�Ruth Ann Moo�e�word tlata�ShoDDer HoppenContract �an 08-Jun OB doc Contract No. C-24080B b) Maintenance of the vehicles: $.48 per mile, per vehicle. SunLine will perform all required Safety Inspections of the vehicles and all "PM's" (preventative maintenance servicing requirements) as required by the vehicle manufacturer. These vehicles will also be washed and have their interiors cleaned on a daily basis. All of these services will be billed on a monthly basis as a single Maintenance cost per vehicle. (Exhibit A lists the current schedule of hours.) Fuel cost will be billed to the City. Current CNG costs are $1.48 per gasoline gallon equivalent (GGE). Any increase or decrease will be passed along to the City. Labor costs for non-preventative maintenance will be $45.00 per hour plus the cost of parts. c) Insurance/Indemnity: SunLine will provide Workers Compensation coverage for its employees in the performance of this agreement. The City owns the vehicles and will provide customary property damage insurance coverage as it sees fit. SunLine shall not be liable for damage to vehicles arising out of the performance of this agreement. SunLine shall indemnify and hold harmless the City from all third-party claims arising out of its performance of this agreement. Accordingly, a Certificate of Liability Coverage naming the City as additional insured shall be issued with liability limits of $2,000,000 and a$0 (zero) limit for Self-Insured Retention. d) Payments: SunLine shall invoice City by the 15`h of each month for the preceding month's fees. Terms of the invoices shall be net 30. 5. OTHER SunLine shall publish and distribute the route schedules and route maps in rider materials furnished to the public. SunLine staff is available to assist the City in efforts to promote ridership. SUNLINE TRANSIT AGENCY C. Mikel Oglesby General Manager CITY OF PALM DESERT Jean M. Benson Mayor Date: Attest: Clerk of the Board Date: Attest: Rachelle D. Klassen City Clerk Approved as to form: Dave Erwin, City Attorney G�BusCtr�Ruth Ann Moore�wo�tl tlata�SnopUer HoppenContraa �an 08-Jun OS doc EXHIBIT A Schedule for Operating Palm Desert Shopper Hopper Jan. 6, 2008 through Jun. 30 2008 VEHICLE OPERATION Blue Route Vehicle Jan 6th through May 31 st Mon. - Sun. 147 days Jun 1 st through Jun. 30th Wed.-Sun. 21 days $55.19 x 9.0 hours x 168 days Red Route Vehicle Jan 6th through May 31 st Mon. - Sun Jun. 1 st through Jun. 30th Wed.-Sun. $55.19 x 9.0 hours Total Vehicle Operation VEHICLE MAINTENANCE Blue Route Vehicle 0.48 x Red Route Vehicle 0.48 x x 147 days 21 days 168 days $83,447.28 $83,447.28 $166,894.56 7,160.832 88.8 miles per day x 168 days 103.8 miles per day x 168 weekdays Fuel costs 32,356.80 miles / 7 Blue Route Vehicle 14,918.40 Red Route Vehicle 17,438.40 Total 32,356.80 TOTAL VEHICLE MAINTENANCE TOTAL OPERATIONS 8� MAINTENANCE *Fuel cost of $1.48 per GGE is current cost, but could change. If fuel cost changes, SunLine will bill actual cost (either increases or decreased) as they occur. *'` SunLine will bil! the City for maintenance repairs at the cost of $45.00 per hour. Excel 8,370.432 mpg x 1.48 per gallon 6,841.152 22,372.416 $189,266.98 Issued 1/8/2008 2/4/2008 EXHIBIT B SunLine Trans�t Agency Shopper hopper cost FY 2008 Operational expenses Drrver Dispatcher Road Supervisor OPS Director Planning Scheduler Diane Chumney Stops & Zones Stops & Zones Supervisor Planning Supervisor Planning Clerical Planning Director AR Accountant Director of Finance Cost aer Hour $ $ $ $ $ $ $ $ $ $ $ $ $ Liability and Physical Damage insurance Maintenance Cost per m�ie (exuutles tves IuCI, antl r2pa�r5 ebOVB & bEyOntl PrEVEn(dtive Mdin� ) Cost of Fuel Mechanic cost (per hour cost for repairs) (Use for repairs above and beyond Prevenlative Maintenance) 29.01 2.88 2.83 3.08 3.26 0.44 1.43 1.79 1.69 1.15 4.19 0.19 1.23 2.02 55.19 Total Operational cost per hour 0.48 Total Maintenance cost per mile 45.00 2,142 2007200620052004 2007)-SHOPPER HOPPER RIDERSHIP (2004 DNOSAJJMAMFJ 3,000 2,500 2,000 1,500 1,000 500 -1,209 1,243 814 821 650 788 626 1,538 1,833 2,271 2,111 2,058 1,439 1,082 767 583 627 625 1,045 1,467 2,109 1,870 1,809 1,856 1,538 1,797 622 425 295 389 1,344 982 1,385 1,735 1,392 1,401 1,044 1,224 567 546 525 663 685 1,575 1,819 2,121 2,622