HomeMy WebLinkAboutSR - C27270 - Henderson Cmnty Bldg - Furnishings* Continued the matter to the meeting of March 13, 2008, Contract No. C27270
with Councilmembers Ferguson and Finerty appointed to a
subcommittee to work with staff in the interim. -
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CITY OF PALM D S
STAFF REPO T ❑ P .SSED TO 2ND READ:Ni3
REQUEST: APPROVE PURCHASE OF t, rU;‘l 4I�I III 6"G...I'FiTI IE
HENDERSON COMMUNITY BUILDING IN THE AMOUNT OF
$52,000
SUBMITTED BY: MISSY GRISA, PROJECT COORDINATOR
VENDOR: TOTAL PLAN BUSINESS INTERIORS
5645 MISSION BLVD.
RIVERSIDE, CA 92509
DATE: FEBRUARY 14, 2008
CONTENTS: TOTAL PLAN BUSINESS INTERIORS PROPOSAL
FURNITURE PHOTOS
Recommendation:
By Minute Motion, that the City Council:
1. Approve the purchase of office furnishings from Total Plan Business
Interiors of Riverside, California for the Henderson Community Building in
the amount of $52,000; and
2. Appropriate $52,000 from the City's unobligated funds to Account No. 400-
4367-433-4001.
Executive Summary:
Approval of staff recommendation will allow procurement of new furnishings for the
Henderson Community Building. This furniture will be installed in the conference rooms
and lobby for final use by occupants.
Discussion:
The Henderson Community Building is nearing completion and furniture pricing was
obtained from Total Plan Business Interiors. Total Plan is an authorized vendor under
the U.S. Communities Agreement, a government purchasing alliance, which allows
them to sell furniture under a pre -bid contract. These pre -bid contracts allow
governmental agencies to purchase furnishings at 50-60% below list price.
With approval, the City would be purchasing items to furnish the four conference rooms
that are designated for community use and the foyer lobby furniture. These items will
Staff Report
Approve Purchase of Office Furnishings to Complete the New Henderson Community
Building
Page 2 of 2
February 14, 2008
include conference tables, chairs, a speaker podium, free standing credenzas, four
lobby seats, and two side tables.
The Chamber of Commerce will be purchasing their furnishings from various vendors
including Total Plan Business Interiors. Their furnishings include a new conference
table and chairs for their private conference room, office desks and storage units, task
chairs, guest chairs, brochure racks, and a break room table and chairs.
All tables and chairs presented here have been chosen because of their ease of use by
incorporating wheels on the bottom of all tables and chairs. Also, these items have the
capability to stack and nest together allowing users to rearrange the conference rooms
in various ways, including either a conference arrangement or more of an auditorium
seating arrangement (chairs only). Photos of all furniture pieces have been attached for
your review, and a color board will be available in the City Council conference room for
your review.
This furniture is presented here for approval and procurement. Staff evaluated
proposals for the best use in flexibility, LEED contributions, and pricing, and
recommends the purchase of these items to procure them before the opening date of
the Henderson Community Building anticipated in April 2008.
Submitted by:
Project Coordinator
Department Head:
Dave Yrigoye
Director of Redevelopment/Housing
Approval:
Carlos L. Ortegy�'/Executive Director
Division Head:
M. in Alvarez tJ
edevelopment Manager
Approval:
McCarthy
edevelopm
M.
Paul S. on,Xlu r of Finance
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