HomeMy WebLinkAboutSR - Awrd C27180 - LMA1 - Vintage Assoc.REQUEST:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award Contract No. C27180 for Landscape Maintenance
Area No. 1 to Vintage Associates of Bermuda Dunes, CA
(901-08)
SUBMITTED BY: Mark Greenwood, P.E.
Director of Public Works
CONTRACTOR: Vintage Associates
78-755 Darby Road
Bermuda Dunes, CA 92203
DATE: January 10, 2008
CONTENTS: Proposal
Agreement
Vicinity Map
Recommendation:
By Minute Motion:
1.) Deem lowest bids by RZ Landscape and Westcape non -responsive;
2.) Award Contract No. C27180 for Landscape Maintenance Area No. 1 to
Vintage Associates of Bermuda Dunes, California in the amount of
$106,000 and to include extra work and services at the specified
contract amount and
3.) Authorize the Mayor to execute the contract.
Discussion:
On November 26, 2007 the City Clerk advertised and called for bids for
Landscape Maintenance Area No. 1. Bids were opened and read aloud on
Thursday, December 20, 2007 at 2:00 p.m. with the following results:
1. RZ Landscape (Indio, CA)
2. Westcape (Coachella, CA)
3. Vintage Associates (Bermuda Dunes, CA)
4. Sierra Landscape Co. (Palm Desert, CA)
$ 65,520.00
$ 81,840.00
$106,800.00
$130,080.00
Award Landscape Maintenance Area No. 1 to Vintage Associates
Page 2 of 2
January 10, 2007
Staff reviewed the bid proposal from the lowest bidder, RZ Landscape, and found
that it did not contain a bid bond as required by the bid specifications. The City
Attorney was consulted and recommends that the bid be considered non-
responsive.
During staff's review of the second lowest bidder, Westcape, irregularities were
found with the company's bid bond. Staff requested the City Attorney's review of
the documents and his determination was that the bid bond did not meet the bid
specifications and recommended that this bid also be considered non-
responsive.
Staff reviewed the bid proposal for the third lowest bidder, Vintage Associates,
and determined that all bid requirements have been met. Vintage Associates
has a long, successful history with the City of Palm Desert.
Funds are available in account 110-4614-453-3320.
Therefore, staff recommends that, by minute motion, City Council deem the
lowest bids by RZ Landscape and Westcape non -response, award Contract No.
C27180 for Landscape Maintenance Area No. 1 to Vintage Associates of
Bermuda Dunes, California in the amount of $106,800, include extra work and
services at the specified contract amount, and authorize the Mayor to execute
the agreement.
Prepared By:
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Carlos L. Orte
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APPROVED
RECEIVED,
Department Head:
Mark C re-nwood, P.L.
Director of Public Works
Paul
Finan
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