HomeMy WebLinkAboutSR - Awrd C27200 - LMA7 - Sierra Lndscpe Co.REQUEST:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award Contract No. C27200 for Landscape Maintenance Area
No. 7 to Sierra Landscape Co. of Palm Desert, California
(907-08)
SUBMITTED BY: Mark Greenwood, P.E.
Director of Public Works
CONTRACTOR: Sierra Landscape Company
P.O. Box 14247
Palm Desert, CA 92255
DATE: January 10, 2008
CONTENTS: Proposal
Agreement
Vicinity Map
Recommendation:
By Minute Motion:
1.) Deem lowest bids by RZ Landscape and Westcape non -responsive;
2.) Award Contract No. C27200 for Landscape Maintenance Area No. 7 to
Sierra Landscape of Palm Desert, California in the amount of $85,380
and to include extra work and services at the specified contract amount
and
3.) Authorize the Mayor to execute the contract.
Discussion:
This maintenance area is comprised of thirty-two (32) Landscape and Lighting
Assessment Districts.
On November 26, 2007 the City Clerk advertised and called for bids for Landscape
Maintenance Area No. 7. Bids were opened and read aloud on Thursday,
December 20, 2007 at 2:30 p.m. with the following results:
1. RZ Landscape (Indio, CA) $ 63,600.00
2. Westcape (Coachella, CA) $ 84,396.00
3. Sierra Landscape (Palm Desert, CA) $ 85,380.00
4. Vintage Associates (Bermuda Dunes, CA) $114,000.00
Award Landscape Maintenance Area No. 7 to Sierra Landscape Co.
Page 2 of 2
January 10, 2007
Staff reviewed the bid proposal from the lowest bidder, RZ Landscape, and found
that it did not contain a bid bond as required by the bid specifications. The City
Attorney was consulted and recommends that the bid be considered non-
responsive.
During staff's review of the second lowest bidder, Westcape, irregularities were
found with the company's bid bond. Staff requested the City Attorney's review of
the documents and his determination was that the bid bond did not meet the bid
specifications and recommended that this bid also be considered non -responsive.
Staff reviewed the bid proposal for the third lowest bidder, Sierra Landscape Co.,
and determined that all bid requirements have been met. Sierra Landscape Co. is
currently the landscape maintenance vendor for the City's Landscape
Maintenance Area 4 and is successfully executing the terms of the contract.
Funds are available in respective Landscape and Lighting Assessment District
accounts.
Therefore, staff recommends that, by minute motion, City Council deem the lowest
bids by RZ Landscape and Westcape non -response, award Contract No. C27200
for Landscape Maintenance Area No. 7 to Sierra Landscape Co.of Palm Desert,
California in the amount of $85,380, include extra work and services at the
specified contract amount, and authorize the Mayor to execute the agreement.
Prepared By:
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Carlos L.'Ortega
City Manager
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Department Head:
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MarkVGreenwood, P.E.
Director of Public Works
Paul Gibson
pment Services Finance Dir-ctor
OUNCIL�CTIO :
APPROVED �DENIED
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RECEIVED„-, OTHER.
MEETING DATE
AYES : -11
NOES:
ABSENT:
ABSTAIN:
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