HomeMy WebLinkAboutRental of Bucket Truck 4 Trffc Sgnl Maint Personnel �
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Authorize Rental of Bucket Truck
SUBMITTED BY: Mark Greenwood, P.E.
Director of Public Works
APPLICANT: TEREX Utilities
8594 Cherry Avenue
Fontana, CA 92335
DATE: July 10, 2008
CONTENTS: Copy of Request for Quote
Copies of Quotes Received
Recommendation:
City Council, by Minute Motion, authorize rental of a bucket truck
for use by City signal maintenance personal.
Discussion:
With the acquisition of Highways 111 and 74, the City now maintains 95 traffic
signals. The traffic signal maintenance staff is in need of a second bucket truck
to meet the necessary daily maintenance and repair demands. Staff is in the
process of requesting quotes for the purchase of an alternate fuel bucket truck;
however, delivery of a new vehicle will take more than 200 days from the order
date. A rental bucket truck is therefore needed to meet the immediate, short-
term needs of the signal maintenance staff.
Authorize Rental of Bucket Truck
Page 2 of 3
July 10, 2008
On June 19, 2008, a Notice Inviting Proposals — Bucket Truck Rental was posted
by the City Clerk's Office. Four responses to the notice were received, as
summarized below.
Company Type/Fuel Meets Basic Delivery Date Quoted Rental
Cit Re uirements Fee
Terex Utilities F450/F550 Yes Immediate $2,050/Mo.
Fontana, CA Diesel
A-Aerial Services
Co. None No --- ---
Riverside, CA
Utility Equipment No,
Leasing Corp. Diesel Rotatorenot Immediate $2,050/Mo.
Ontario, CA included
Utility Equipment LT38P Hybrid $5,900/Mo.
Leasing Corp. Plug-in Yes January 2009 With Option to
Waukesha, WI Electrical & Buy
Gasoline
As indicated, there are no alternative-fuel vehicles currently available for rent,
and Terex Utilities alone is able to provide a vehicle that meets the immediate
needs of the City's traffic signal maintenance staff.
Staff will come before the City Council in August to request direction and
authorization to purchase a bucket truck. Information regarding the types and
costs of alternative-fuel bucket trucks available for purchase will be presented to
Council at that time.
Fiscal Impact: Costs to the City for this short-term rental will include the
monthly rental fee and operating costs (fuel, lubricants and insurance) of the
bucket truck for the duration of the rental period, which staff estimates will be six
to twelve months. Delivery costs of up to $300 may also apply if the vehicle is
transported from the rental company facility to the City.
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Authorize Rental of Bucket Truck
Page3of3
J u ly 10, 2008
Therefore, staff recommends that City Council authorize the rental of a bucket
truck from Terex Utilities at a cost of$2,050.00 per month, plus delivery costs not
to exceed $300, for a period not to exceed twelve months. Funds are available
in Account No. 110-4250-433-3325.
Prepared By: Department Head:
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�,R71ark S. Diercks, P.E. Mark Greenwood, P.E.
Transportation Engineer Director of Public Works
Approval:
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NOTICE INVITING PROPOSALS ' ' � ��
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Bucket Truck Rental
PUBLIC NOTICE IS HEREBY GIVEN that the City of the Palm Desert, as AGENCY
requests monthly, quarterly and annua! quotes for the above s�ated service and will
receive such quotes via hand cielivery, facsimile or email, to fhe affices of the Public
Works Department up fo the hour of 5:a0 P.M. PST on the 26'h day of June, 2008.
The requirements of the bucket truck are as follows:
• Alternative fuel, hybrid or fully electric preferable
• All service repairs and routine maintenance to be provided by rental company
• F554 or GMC 5500 Chassis
• Terex LT38 aerial device with full 360 degree rotatian and Platform Rotator for
end mount �
• Warning beacons visible 180 degrees from front of vehicle and 180 degrees from
rear of vehicle
For more information regarding this project, please contact:
Mark Diercks
Transportation Engineer
Public Worlcs Department
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, California 92260
(760) 346-0611 ext. 493
(760) 341-7098 fax
mdier�ks a.ci.ualm-caesert.ca.us
TEREX �: UTILITIES
8594 Cherry Avenue
Fontana, CA 92335
(909)565-1234
RENTAL QUOTATION
Date: June 26, 2008
To: City of Palm Desert
From: Abram Torrez— Rental Coordinator
909-565-1209
Terex Utilities is pleased to provide the following quotation for a LT38' bucket truck.
MONTH RENTAL RATE FOR CITY OF PALM DESERT (R6) $2,050.00
- (reg. monthly rate (R1) $2,500.00)
Diesel Units : F450/ F550 chassis
- No alternative fuel units avai lable at this time.
Service repairs & routine maintenance will be provided by Terex Utilities.
Calendar month billing cycle
-vs. 28 day cycle
Price quoted is for one truck. All quotes are subject to unit availability. Be advised that if a unit needs to
be transported from one of our locati ons, the price of transportation is billable to your com pany at 'NET'
pricing.
Terex Utilities terms of NET 30 Days start from the invoice date, which begins on the first day of rental
not the last day of the rental per iod. The monthly rate is based on a 30 day billing cycle.
Program Offerings - Rent-To-Rent
The rent-to rent program is designed to be a straight rental. As our customer you can rent the equipment
you need on a daily, weekly, monthly or yearly basis. There is no obligation or intent to purchase the
equipment and the units are returned when the job is c ompleted. The rental rate includes:
A FIXED COST -There is no additional charge for mileage or hours of use.
MAINTENANCE -Our customers are only responsible for fuels, lubricants, and
insurance while the equipment is in their care, control, and custody.
DOWNTIME -Our customers are not responsible for rental payments while a
unit is down or out of service, as long as the downtime is not
attributable to abuse or negligence.
When you are finished with your job, you sim ply terminate ALL costs associated with equi pment by
turning it in to the branch nearest you. IYs that simple!
Rental Purchase Options (RPO)
For long term equipment needs our rental purchase option p rogram offers our customers the opportunity
to develop an equity position on the rented equipment. This equity position is completely offthe balance
sheet, however is accrued through the tax-deductible rental expense as cost of the job.
With this program a percentage of our customer's rental payments are applied toward the purchase of
the unit. At the end of the job, our cu stomer has the right to p urchase the unit, transfer the equipment to
anotherjob and continue renting, or return it.
Long -Term Leasing (LTL)
Our LTL program can be used to purchase new or used equipment. Leases usually allow for a lower
monthly payment but carry a fixed or minimum term. Through our financial resources we can offer great
flexibility with terms, down payments, monthly payments, and residual values.
Our ultimate purpose is to provide customized solutions that solve your eq uipment problems in the most
economical manner. For more information or assistance with making a reservation for this equipment for
yourjob, feel free to contact m e at 1-800-328-4508.
We look forward to serving your equipm ent needs.
Sincerely,
Abram Torrez
Rental Coordinator
Fontana, CA
(909) 957-7180 Cel I
Diercks, Mark
From: Diercks, Mark
Sent: Thursday,June 19, 2008 5:03 PM
To: 'team_aaerial@cable-lashers.com'
Subject: Request for Quote- Bucket Truck Rental
The City of Palm Desert is looking to rent a bucket truck for use by our signal maintenance division, per the attached
Notice Inviting Quotes. Please send us a quote if you are interested.
Please give me a call if you have any questions.
Thank you,
Mark S. Diercks, P.E.
Transportation Engineer
City of Palm Desert
(760)776-6450
�
Notice Inviting
Quotes for Ren...
1
Diercks, Mark
From: AAERIALSUE@aol.com
Sent: Friday, June 20, 2008 8:45 AM
To: Diercks, Mark
Subject: proposal
Hi Mark,
Per your conversation with Steve from our company, another one of your requirements is that the truck needs to have an
insulated boom. Unfortunately, our booms are not insulated, so we will not be able to bid on this proposal at this Gme.
Please keep us in mind for future projects as we do carry most equipment needed for aerial or underground.
Thanks for the opportunity.
Sue Sterling
A-Aerial Service Company, Inc.
16800 Silver Star Court
Riverside, CA 92506
800-256-5186
www.cabie-lashers.com
Gas prices getting you down? Search AOL Autos for fuel-efficient used cars.
i
Diercks, Mark
To: bjsteffen@aol.com
Subject: RE: Request for Quote- Bucket Truck Rental
From: bjsteffen@aol.com [mailto:bjsteffen@aol.com]
Sent:Thursday, June 26, 2008 10:53 AM
To: Diercks, Mark
Cc: GEORGE.SCOUTEN@uelc.com; Allen.raines@uelc.com
Subject: Fwd: Request for Quote- Bucket Truck Rental
Mark,
Per your request for a Bucket Truck Rental, UELC is pleased to offer you the following solution.
Attached are specifications on our Unit#7277 which is currently located at our Ontario, CA location. "This unit
meets your requirements with the exception of a basket rotator.
Your cost for rental would be: Monthly: $2,050.00
Quarterly: 6,150.00
Annual: 24,600.00
Freight charges to deliver this truck to Palm Desert will be: $285.00
Maintenance is included in the above pricing and will be provided at not additional charge. This includes
Annual Inspection, DOT and Dielectric Testing. This not include any charges that might occur due to customer
damage. Also attached are our Insurance Requirements, including customers that are Self-Insured such as the
City.
We realize you requested pricing and information on a Hybrid aerial device, this unit is a standard hydraulic
model and is available for immediate rental. We will be forwarding information to you by the end of today on
a 38' PHEV for your consideration.
"I�hank you for allowing Utility Equipment Leasing to be considered in your equipment solutions.
Beth Steffen
Regional Manager
UELC
951.830.2682
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Truck # 7277
CHASSIS SPECIFICATIONS � � � '-..� �' ��. , �w; �f
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Model F550 4X2 _ '
Year 2007
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Engine 6.OL,V-8,power stroke diesel ~��. . � ' �`� ,�b� '� :, �, - ��
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Transmission TorqShift 5-speed,automatic � � ,�� � , � ' �
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Brakes Hydraulic � �
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Wheelbase 165"WB/84"CA �, p*� �, -.�,� 6'.>
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Axle Capacity 7,000#front/13,660#rear � ` '�px� `'d �� ��,� � �;'� 's:�+ I i ,
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Tires LT225/70Rx19.5F '�=,ar� �° �� ,�
Chassis Options ` �'ax' <r��*�'"'v��a�>��*���h �P,��Y.r�; � �
All weather tires,AM/FM radio,strobe light, back-up alarm.
EQUIPMENT SPECIFICATIONS
Make Terex Telelect �- �y.��„ . ,��
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Model TL-38P � � r 6��
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Year 2006 � � •��� _
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SIN 2060932259 �,� �- ` ,, � � =' �
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Bucket 1-man bucket w/300#capacity, liner/cover, �' "" "` . - �.• � `
end mounted. A `' ���°
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Equipment Height 38'-bottom of bucket :M �,, .;;r.-� h ;. ;; � �,,,(.. z��� ><;
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Pintle Hook Yes �k ��- � t • '�
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Third Section N/A
Actual
Body 5tyle Dueco DSS81 Steel Service Body
Height 9'9" Length 23'2"
Equipment Options
Front 5,800# Rear 7,580#
Aerial Lift:Telescopic aerial lift,hyd.tool outlets at GVAW 13,460# GVWR 19,000#
bucket,emergency lowering,continuous unrestricted
rotation, rear torsion bars.
Replacement Value $
December 2006
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Lessee Insurance Requirements Check List
Please forward this information alonq with a spec sheet of the unit beinq rented to your insurance
agent or risk manager and have your policy endorsed as noted below to avoid any delays as a result
of insufficient coverage.
Before renting any equipment from Utility Equipment Leasing Corporation or one of its dealers, you will be required to
provide a certificate of insurance,which meets the following requirements. All coverages must be compliant with the AM
Best Rating System, rated A VIII or better.
Commercial General Liabilitv— Naming Utility Equipment Leasing Corporation as Additional Insured
♦ $2,000,000 Each Occurrence
♦ $3,000,000 General Aggregate
♦ $2,000,000 Products-Completed/Operations Aggregate
Commercial Automobile Liabilitv— Naming Utility Equipment Leasing Corporation as Additional Insured
and Loss Payee
♦ $2,000,000 Combined Single Limit
♦ Hired Phvsical Damaae to the Actual Cash Value of unit—i.e. cost to repair or replace unit(amount must
be Irsted as "per uniY'on the certificate)
♦ $1,000 max. deductible for Comprehensive& Collision (Lessee is responsible for deductible amount)
Crane or Mobile Equipment Rentals-Contractors Epuiqment Floater with Leased/Rented Sublimit Equal to the
Actual Cash Value of the Unit. No exclusion for Jib or Boom Overload. (must be listed on certificatel
Certificate Holder- Utility Equipment Leasing Corporation
N4 W22610 Bluemound Road
Waukesha, WI 53186
Occasionally it is necessary to exchange the original rental unit for a different unit, OR you may desire to rent more than
one piece of equipment at a time. Therefore, we recommend that the insurance certificate and Auto Liability coverage be
written with the provision for"All Hired Equipment".
Self-Insured Requirements
♦ Verification on Company Letterhead
♦ Include Levels of Retention
♦ Statement of Coverage for Rental Vehicles
♦ Statement of Indemnification of Utility Equipment Leasing Corporation while vehicle is in customer's care,
possession, and control
♦ Renewed Yearly
Your cooperation is greatly appreciated. If you or your agent have any questions, please feel free to contact the UELC
Insurance Coordinator at(800)558-0999 or email to insurance@uelc.com. UPDATED 6/06
www.uelc.com - rent@uelc.com - 800-558-0999
Fax 262-544-8546
Form UELC-INS
�� �� utility equipment �
A�=� leas�ng �orporat�on
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262-547-1600
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1-800-558-0999
N4 W22610 BLUEMOUND ROAD•P.O.BOX 177•WAUKESHA•WI•53187•(F)262-544-8546•E-MAIL:rent(a�uelc.cam•WEBSITE:www.uelc.com
One Year
Rental Purchase Option Quote
Date: 6/26/2008
Customer: Mr. Mark Diercks
City of Palm Desert - PWD
From: Beth Steffen, Regional Manager
Quoted By: Jack Gebhardt, Leasing & Rental Manager
Unit#: Hybrid LT38P Personnel Lift
The following is a quotation for the rental purchase option (RPO) for unit Hybrid.
Terms and Conditions
1. Start Date: To be determined.
2. All quotes are subject to availability.
3. Delivery and/or pick up charges are FOB shipping point .
4. A rental agreement must be signed before the Rental Purchase Option can
commence. All rental agreement terms and conditions will apply.
5. Proper insurance requirements must be met before the Rental Purchase Option can
commence.
6. Rental payments from any rental unit other than the above mentioned unit will not
apply toward the sale.
7. The Rental Purchase Option program is subject to complete credit review and
approval prior to the commencement date, if applicable.
Please Initial
utility equipment a
�- leasing corporation
City of Palm Dessert - PWD
6/26/2008
Hybrid — LT38P
Page Two
8. All maintenance, repairs, and inspections, are included. City of Palm Dessert - PWD
will be charged for any service or repair resulting from abuse or negligence.
9. City of Palm Dessert - PWD is responsible for any required state licensing and/or
permit fees.
10. UELC retains the right to inspect the unit and to make any necessary repairs to the
unit. The inspection will be performed upon suitable notice to City of Palm Dessert -
PWD.
11. This Rental Purchase Option in no way obligates City of Palm Dessert - PWD to
purchase this unit at any time. The rental unit may be returned without penalty after
six consecutive months of rental.
12. The option to purchase must be exercised on or before the anniversary of the
Rental Purchase Option start date or the transaction will revert to a straight
rental, and all recapture will be lost. There are no further options or recaptures
after the expiration of this date.
13. Buyout can occur at the end of any billing cycle after the first six months of rental are
completed, but not within a billing cycle. No penalties are applicable if purchaser
chooses an early buyout. ( after six months )
14. Transaction will be as follows:
Units #Hybrid - LT38P
RPO Term: One Year
Sale Price of Unit $161,500.00
Rental Rate Per Month $ 5,900.00
Rental Recapture @ 40% $ 28,320.00
Recapture Amount After 12 Months Of Rent $ 28,320.00
Payment Due At End Of One Year $133,180.00
Please Initial
�` utility equipment �
� leasing corparation
City of Palm Dessert - PWD
6/26/2008
Hybrid - LT38P
Page Three
15. This offer is valid for 30 days from the date of this letter. Receipt in our office
of this signed document must be within 30 days from the date of this
letter, or upon commencement date of rental, to initiate the RPO.
The following signatures serve as acceptance of the Rental Purchase Option by
both parties. It in no way obligates the customer to purchase this unit at any
time.
Judie Taylor, Date
Utility Equipment Leasing Corp.
Mark Diercks, Date
City of Palm Dessert - PWD
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PHEV Base V 111t includes 18kw battery, ALL ELECTRIC stationary mode,
launch assist and regenerative braking.
Has Plug-in Capability.
� GMC 5500 series chassis with DuraMax engine and Allison automatic.
� Hybrid override allows the truck to operate as a normal chassis.
� Fiberoptic controls.
`' Charging station.
Estimated battery life 3-5 years. Batteries are recycleable.
Hot Weather Package includes larger A/C unit and battery
cooter.
6kw Exportabte Power.
Battel"�/ $t�rag@ is specifical[y designed with cooting passages
to prolong the life of the Lead Acid AGM batteries in hot weather
applications.
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N4 W22610 Bluemound Rd. • Waukesha,WI 53186 • 800-558-0999 • rent@uelc.com • www.uelc.com
UELC reserves the right to make any necessary design changes.