HomeMy WebLinkAboutC27950 Intersection Imprvmnts Frank Sinatra & Portola 572-08REQUEST:
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
Award Contract to Kimley-Horn and Associates, Inc. for Consultant
Design Services for Intersection Improvements at Frank Sinatra
Drive and Portola Avenue (Project Number 572-08)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Kimley-Horn and Associates, Inc.
1770 Iowa Avenue; Suite 200
Riverside, California 92507
DATE: July 10, 2008
CONTENTS: Agreement, Fee Proposal, Conceptual Design, Project Scoping
Form
Recommendation:
1. Award Contract No. C 27950 , in the amount of $511,000.00 to
Kimley-Horn and Associates, Inc. for consultant design services for
intersection improvements at Frank Sinatra Drive and Portola
Avenue, Project No. 572-08;
2. Approve a 10% contingency in the amount of $51,100.00; and
3. Authorize the Mayor to execute the agreement.
Background and Discussion:
The intersection of Frank Sinatra Drive and Portola Avenue is currently controlled by a
four-way stop. With the recently completed Portola Avenue and Dinah Shore extension
it is anticipated that the traffic volume through the four-way stop will exceed its capacity.
This intersection also suffers from the continual presence of nuisance water. The
nuisance water has caused the early deterioration of the asphalt pavement within the
intersection.
The ultimate improvements at Portola Avenue and Frank Sinatra Drive include six
through -lanes for northbound and southbound traffic on Portola Avenue, dedicated
right -turn lanes in each direction, installation of a traffic signal, and an underground
drainage system.
The widening of the roadway will require the acquisition of right-of-way on three of the
four corners of the intersection. The City owns two of the three corners where right-of-
way needs to be acquired, and staff is hopeful that the right-of-way at the third corner
will be dedicated to the City in exchange for the improvements that will be taking place
at the intersection.
Award Design Contract to KHA for Frank Sinatra & Portola Intersection Improvements
Page 2 of 3
July 10, 2008
The drainage will be designed to address two issues. The first issue will be to alleviate
nuisance water runoff from landscaping within the nearby developments. Staff is
proposing to analyze various alternatives to eliminate discharge into the roadway. The
second issue will be to provide the required drainage at the intersection for storm events
that occur. This will most likely consist of a retention pond constructed at the northeast
corner of the intersection on RDA property, or allowing the discharge of rainwater into
the nearby lake system located within Desert Willow.
On May, 23, 2008 staff received seventeen proposals for consultant design services for
the project. A proposal review committee comprised of staff numerically ranked the
proposals in the areas of: qualifications of the firm and its personnel, management
approach, technical approach to this particular project, and overall completeness of the
proposal. The staff review committee selected the following two highest -ranked firms for
interviews:
Firm Location
Kimley Horn & Associates, Inc. Riverside, CA
RBF Consulting Palm Desert, CA
Kimley-Horn and Associates, Inc. received significantly higher scores on both the
proposals and the interview. The firm submitted an excellent proposal that
demonstrated thorough knowledge of the project and had a very comprehensive
analysis and offered solutions/alternatives of key project issues for road geometrics,
traffic, utility relocation, geotechnical, drainage, and right of way acquisition. The firm
also had an excellent presentation and responded very well to questions during the
interview. Kimley-Horn has successfully completed similar projects for the cities of
Coronado, Poway, La Mesa, and Lancaster and is also on contract with CVAG for traffic
signal coordination construction. Their team includes subconsultants for landscaping,
geotechnical, and utility coordination that have offices in Palm Desert.
RBF Consulting presented a good proposal. However, the firm did not address key
project issues as well in their interview. RBF's presentation did not demonstrate as
thorough knowledge and offer solutions to key project issues. RBF did not respond as
well to interview questions, and failed to answer particular staff questions during their
interview.
Subsequently, the cost proposal submitted by Kimley-Horn was reviewed and staff is
confident in the value being received.
The preliminary estimated construction cost of the project is $4,000,000. It is estimated
that the project will be able to begin construction in the fall of 2009 and be completed
prior to the winter of 2009/2010.
Award Design Contract to KHA for Frank Sinatra & Portola Intersection Improvements
Page 3 of 3
July 10, 2008
FINANCIAL IMPACT:
Funds are available for this contract in the following accounts: 213-4548-433-4001
($205,300), 232-4548-433-4001 ($176,000), 234-4548-433-4001 ($58,700), and 400-
4548-433-4001 ($122,100).
SUMMARY:
Staff recommends that City Council, by Minute Motion, award Contract No. C
in the amount of $511,000.00 to Kimley-Horn and Associates, Inc. for design services
for intersection improvements at Frank Sinatra Drive and Portola Avenue, approve a
10% contingency in the amount of $51,100.00; and authorize the Mayor to execute the
agreement.
Prepared By:
Aaron Kulp
Associate Engineer
Approval:
6-61 Homer Croy
ACM for Development Services
Carlos Ortega
City Manager
Department Head:
� r
'''4 /1
Mark See wood, P.E.
Director of Public Works
r��
f °ps"-
Paul Gibs
Finance t'recto
:ITY COUNCIL CTION:
APPROVED DENIED,
RECEIVED OTHER„.
MEETING DATE ,.`,r, " C.4j •n
AYES:
NOES:
r'NT
AtS:7r1r4`d s u
ABSTAIN: .` !..
VERIFIED BY: y�,.
)riginal on File wi
City Clerk's Office.
Contract i�lo. C27950
Page 1 of 7
AGREEMENT
THIS AGREEMENT, made and entered into this 10th day of J� 2008, by and
between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to
as "CITY" and Kimley-Horn and Associates, Inc, hereinafter referred to as
"CONSULTANT".
WITNESSETH:
WHEREAS, CONSULTANT is a corporation, the principal members of which are
Professional CONSULTANTS duly registered under the laws of the State of California;
and
WHEREAS, CITY desires to engage CONSULTANT to render certain technical
and professional consultant services as set forth in Exhibit "A", City's Scope of Work
contained in the Request for Proposals (RFP) and CONSULTANT's Proposal and
Agreement Letter, incorporated herein by reference, in connection with the performance
of the Intersection Improvements at Frank Sinatra and Portola Ave (Project No. 572-08).
NOW, THEREFORE, the parties hereto agree as follows:
(1) CITY hereby agrees to engage CONSULTANT to perform the
technical and/or professional services as hereinafter set forth.
(2) CONSULTANT shall perform all work necessary within the
schedules provided herein to complete the services set forth in Exhibit "A" attached
hereto and by reference incorporated herein and made a part hereof.
Contract No. C27950
Page 2 of 7
(3) All information, data, reports and records and maps as are existing
and available from the CITY and necessary for the carryings out of the work outlined in
Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and
CITY shall cooperate in every way reasonable in the carrying out of the work without
delay.
(4) CONSULTANT represents that, it employs or will employ at its own
expense, all personnel required in performing the services under this Agreement.
(5) All of the services required hereunder will be performed by
CONSULTANT or under its direct supervision, and all personnel engaged in the work
shall be qualified and shall be authorized or permitted under state and local law to
perform such services.
(6) The execution of this Agreement by the parties hereto does not
constitute an authorization to proceed. CITY's Director of Public Works has not
authorized CONSULTANT to proceed.
(7) The CONSULTANT shall work closely with the CITY's Director of
Public Works, or his designated representative, who shall be the principal officer of the
CITY. The CONSULTANT shall review and receive the Director of Public Works
approval of the details of work as it progresses. The Registered Civil CONSULTANT
hereby designated by the CONSULTANT as its representative for supervision of the
work required by this Agreement is Scott Colvin R.C.E. No. 69464.
(8) The CONSULTANT warrants that he has not employed or retained
any company or person, other than a bona fide employee working solely for the
consultant, to solicit or secure this Agreement, and that he has not paid or agreed to
Coniract No. C27950
Page 3 of 7
pay any company or person, other than a bona fide employee v�iorking solely for the
consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
(9) The right is reserved by the CITY to terminate the Agreement at
any time upon seven (7) days written notice, in the event the project is to be abandoned
or indefinitely postponed, or in the event the CONSULTANT's services, in the sole
judgment of CITY, are unsatisfactory or because of the CONSULTANT's failure to
prosecute the work with diligence or within the time limits specified or because of his
disability or death. In any such case, the CONSULTANT shall be paid the reasonable
value of the services rendered, based upon CONSULTANT's standard hourly rates, up
to the time of the termination. The CONSULTANT shall keep adequate records to
substantiate costs and provide copies of original timecards in the event of termination or
suspension.
(10) All documents including tracings, drawings, estimates, reports,
investigations and computations shall be delivered to and become the property of the
CITY. CITY acknowledges and agrees that all plans, specifications, reports and other
design documents prepared by CONSULTANT pursuant to this agreement shall be
used exclusively on this project and shall not be used for any other work without the
written consent of CONSULTANT. In the event CITY and CONSULTANT permit the re-
Contracl f�o. C27950
Page 4 of 7
use or other use of tl�e plans, specifications, reports or otf�er design documents, ClTY
shall require the party using them to indemnify and hold harmless CITY and
CONSULTANT regarding such re-use or other use, and CITY shall require the party
using them to eliminate any and all references to CONSULTANT from the pians,
specifications, reports and other design documents.
(11) The CONSULTANT shall comply with all federal, state and local
laws, ordinances and regulations applicable to work.
(12) No change in the character or extent of the work to be performed
by the CONSULTANT shall be made except by supplemental authority in writing
between CITY and the CONSULTANT. The supplemental authority shall set forth the
changes of work, extension of time and adjustment of the fee to be paid by CITY to the
CONSULTANT, if any.
(13) In connection with the execution of this Agreement, the
CONSULTANT shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex or national origin. The CONSULTANT
shall take affirmative actions to insure equal employment opportunity and that
employees are treated during their employment without regard to their race, religion,
color, sex or national origin. Such actions shall include, but not limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay, or other forms of compensation and selection for
training, including apprenticeship. This clause shall be included in each related
subcontract, if any, awarded by the CONSULTANT.
Contract No. C27950
Page 5 of 7
(14) The CITY agrees to pay ti�e CONSULTANT for the work required
by this Agreement on the following basis:
CONSULTANT shall submit invoices monthly for services performed in
the previous month not to exceed the total contract amount of five hundred eleven
thousand and no cents dollars ($511,000.00) CITY agrees to pay all undisputed
invoices within thirty (30) days of receipt of invoice. CITY agrees to notify
CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice.
(15) The CONSULTANT agrees to complete the work and submit the
report as described in Exhibit "A".
(16) In the event that any judgment is entered in any action upon this
Agreement, the party hereto against whom such judgment is rendered agrees to pay the
other party an amount equal to the reasonable value of the legal services performed in
his or its behalf in such action and that such amount may be added to and made a part
of such judgment.
(17) This Agreement shall be binding on the successors and assigns of the
parties, but the CONSULTANT without written consent of the CITY shall not assign it.
(18) The CONSULTANT shall be an independent contractor, not an
employee of the CITY.
(19) Prohibited interests are as follows:
No officer, member or employee of the CITY during his tenure or one year
thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof. The parties hereto covenant and agree that to their knowledge no member of
the City Council, officer or employee of the CITY has any interest, whether contractual,
non-contractual, financial or otherwise, in this transaction, or in business of the
Contract No. c2795o
Page 6 of 7
contracting party otl�er than the CITY, and that if any such interesi comes to the
knowledge of either party at any time a full and complete disclosure of all such
information will be made in writing to the other party or parties, even if such interest
would not be considered a conflict of interest under applicable laws.
The CONSULTANT hereby covenants that he has, at the time of this
Agreement, no interest, and that he shall not acquire any interest in the future, direct or
indirect, which would conflict in any manner or degree with the performance of services
required to be performed pursuant to this Agreement. The CONSULTANT further
covenants that in the performance of this work the CONSULTANT shall employ no
person having any such interest.
(20) The CONSULTANT shall indemnify and save harmless the CITY,
its officers and employees from and against any liability, loss, cost or expense resulting
from any injury or damage to persons or property caused by the negligent acts or
omission of the CONSULTANT, its agents or employees, while engaged in the
performance of this Agreement. The CONSULTANT shall submit to CITY, prior to the
Notice to Proceed is issued, certification of adequate coverage for "errors and omission"
insurance in amounts specified in the RFP or approved by the City Attorney. Any such
insurance shall not be canceled prior to written notice to and approval from the CITY.
(21) In case of conflicts within the contract documents, the document
precedence shall be as follows:
(a) This Agreement;
(b) Exhibit "A", City's Scope of Work in the Request for Proposals
(c) CONSULTANT's Proposal of Services, and any written modifications thereto.
Contract No. C27950
Page 7 of 7
IN WITNESS VVHEREOF; said parties have executed this Ayreement the
date first hereinabove wriiten.
CITY OF PALM DESERT KIMLEY-HORN AND ASSOCIATES, INC
Municipal Corporation Consultant
Jean M. Benson, Mayor Authorized Signature
Date: Date:
ATTEST:
Rachelle D. Klassen, City Clerk
APPROVED AS TO CONTENT:
Mark Greenwood, P.E. David J Erwin
Director of Public Works City Attorney
/ �„ Kimley-HQm EXH I B I T "A "
\ � and Assaaates, Inc.
.
1770 lowa Avenue
Junc 24, 2008 suae 200
Riverside,California
92507
Mr. Aaron Kulp, Associatc I;�igineer
City of Pal�n Ucscrt, Departmcnt of I'ublic Works
73-510 I'rcd Waring Drivc
Palm Desert, CA 92260-2578
Re: Proposal far Design Scrvices for Intersection improvemcnts
at F'rank Sinatra Drivc and Portola Avenue
Dear Mr. Kulp:
Kimley-Horn and Associates, Inc. ("KIIA" or "thc Consultant") is pleased to
submit this letter agreement (the "Agreement") to City of Palm Desert ("thc
Client") for providing Engineering Services. Our project understanding, scope of
services, schedule, and fee are below.
Proiect Understandin,�
Portola Avenue and I�rank Siiiatra Drive are classified as major urban arterials.
Portola Avenue serves as one of the main corridors entering the City. As outlined
by tl�e C'ity, this projcct will realign I'ortola Avc�iue, and improve the intersection
at Portola /\venue and Frank Sinatra Drive for traff c (low, pedestrian access,
safety and acsttietics.
1�he key compoiients of this project have beeti identilicd by the City, and KI iA's
approach is outlined below.
Task 1.0. Preliminary Design and Concept
Task 1.1, Data Collection and lteview
The Consultant will collect record information for the proposed work arcas, to
the extent readily available, from the City. It is assumed the as-built plans will be
researched and compiled by the City, and be made available for KHA to pick up.
Consultant will perfonn one site visit during this task.
Assumptio�ts: "I'he Consultant will visit the site after the basculap is preparcd, to
field chcck the data for reasonableness. This sccond site visit is included undcr
Task 5.0.
Deliverables:
• Site photos available upon request.
■
TEL 951 782 0941
FAX 951 782 0949
�� Kimley-Harn ��� �:���,�,h���,, .�������� ,����K ���_ ,
� and Associates. Inc.
Txsk 1.2, Obtain Utilit�� Servicc Information
l3ut�ko lltilit� [)esign aiicl t�am ��ill ��repare and send c�ut utilit� iu�tification
letiers lo each l:i�o���t� utilit� service provider ��ithin the prc�ject arca. Inli�rmation
will he addcd to the hasemap. 13ased on the pro_ject la}out, �+e will discuss
patrntial a>ntlic[s (pre-putholc) ���ilh lhr City.
Dcliverables:
■ Copics of utility notification Ietters and any responscs received
Task 1.3, Field Survey/Base Mapping/Right-of-Way Needs Assessment
KFIA will provide field s�n�vey and base mapping for thc prc�ject location. "l�hese
ser��ices will include: cross sections, road���a� profiles. driveway profiles, cross-
street protiles, cxisting surface utility locations, accessible utility invert
cicvations, building outlines, �rtility poles, luminaries. channelization and
topographic features approximatcly 80' on eithcr sidc of the existing centcrline of
No►-tola Avenue and ihe existing centerline of f�rank Sinaira Urive. K}fA ti�ill
rescarch record decds and maps for propertics adjacent to the corridor ar�as
(specif7ed below) in an cffort to plot the record Right-of=W1y. We will research
and recover existing monuments sul�ticient to tie the record Right-of-Way to the
enginecring design survcys. KIIA will also develop Right-o(=Way plans at
1"=40'.
A�:sumptiars: The basemap will include int��rmation within 1000' of the
intersection to the north and to the east. and �r ill include 3000'to the west and to
the south (extended based on our prcliminary traffic analysis, the proposed turn
pocket lengths and the City's extended project limits an 6/10/08), and will be tied
to existing monumentation, dciined on the plans. 7�he basernap �ti�ill be prepared
as 1"--20'.
Deliverables:
■ I copy of bascmap on 24''x36'�-� paper; 1 electronic copy of basemap files in
nutoCAU format; 1 electronic copy of survey field notes; Title Report of
affected parccls.
Task 1.4, Geotechnical Analysis
��he field investigation will include the escavation of 6 exploratory bores. Thc
explorator�� bores ���ill be excavated «ith a truck mounted drill rig and hollow-
stem augers. Disturbed and relativcly undisturbed samples will be obtaincd
���ithin the bores 1or laborator�� testing. l..aboratory testing will be performed on
soil samples to dctermine soil cl�aracteristics and pertinent engineering properties
that should be considcred in an engincering evaluation. l�esting will include soil
classification determ+i�ation, in-situ density and moisture content detcrmination,
maximum density/optimum moistin�c determination. shcar strength determination,
testing and soluble sulfate content determinati�n. Soil rercol�tiun rate:s ��ill be
mcasurcd durin�this task.
�„ Kimley-Horn ��� ;�;,�„��h���,, ,���,��.�.�����n.��� ;
� and Associates. Inc.
Ucliverables:
• 2 cicctronic cupies of the drjft �eotechnical report
Task 1.5, Drainagc Analysis
A drainage analysis will be prepared for thc trihutar�� w�itershed to thc
interscctioii. 'I he analysis will include hydrologic calculations for the U�ibutar��
watershcd to detcrminc the I 00 ycar and 50}�ear flow raics.
The results of the anal��sis �ill bc used ta present two (2) conceptual alternalives
for inlercepting, treatin� and conveying discharge at the intersection. I hesc
alternatives will include a combination oi� a stonn drain system and sur('ace
discharge. Concepts for interception may include curb inlets and under side�valk
scupper drains. Intercepted ilow will be treated in accordance with local agency
standards. n discharge basin is anticipated for the outfall of the storm drain
system a1 the downstream corncr of the intersection. Runoi'f will be discharged
in a manner that generally� matches the existing flow conditions at this location. It
is anticipated that the City w�ill choose a single alternative fi�r KIiA to prepare
tinal design construction drawings. Storm water treatment alternativcs ���ill be
presented for the City to choose which measures to implemenl into the project.
The team �vill specifically analyze the contributing devlelopments near the
pr�ject who are adding the nuisance water to the project. As part of our drainage
design, we ��ill make additional recommendations to try to reduce the amount of
nuisance runo(1�. Recommendations for intercepting this runoff into a
conveyance system will be presented. The additional runoff will be included in
our drainage solutions and will be treated prior to discharging from thc prc�ject.
Assumptions: k3ascd on our prelimina►-� drainage analysis, the City and Klln
�vill choose a selected alternative.
Deliverables:
■ 2 copies of a dratt Uraina�c Study �vith up to 2 alteriiatives fi�r Cit}�'s rcvie�a
■ 2 copies of Final Drainage Study
Task 1.6,Traffic Analysis
KIiA has reviewed available 2020 "I'raffic Volume projections for the
intersection, and performed a preliminary Ievel-of-service analysis based upon
this infonnation. KHA found that there is potential to eliminate the proposed
northhound right-turn lane without significant impact on intersection operation.
KHA wiU summarize the findings of the Synchro analysis for discussion ��ith the
project stakeholders at the project kick-off ineeting.
In addition, KHA ���ill discuss striping scenarios that I�ave the possiblit�- to reduce
the necessary transition length. "I�hc lanc assignments required for the temporary
condition of the northbound and southbound directions on Portola Avenue will
_ Kirnley-Horn �1r ;,,uun hu�,,.,unr�a.���iih.��� a
� and Rssociates, Inc.
var� as futurc dcvelo��ni�ni ocru►s alc�ng !'ortola �lvrnuc aitcl ��hrn th� fulw�e
Intertitate 10 intcrchan�e is consU'uctcd. Klln ��ill coordinatc ���ith the ('ity to
detcrmine th� prefcrred sh-iping to bc construcicd as ��art c�f this pro.jrct.
ASS!li1i�)ll0/lS: No nc�v tral�fic count data �4ill he rcquirccl.
DC�IVCPan�CS:
• Summary of l,evcl-of=Service Analvsis
■ 1'reliminary (1.5%) horizoi�lal layout of project intersection striping:
including ti•ansition tapers
Task 1.7, Pre�arc 30'% Yroject Submittal
K11n ��ill prcparc civil enginecring drawings at thc draft design Icve( t��r ('ity
revicw and cotnment. bascd on Cit}� spccifications and dctails. CalU�ans,
MU"I�C:D, and AnSHTO. The design will be based on the conceptua) layout
provided b� the City during the RFP process as wcll as the catendcd limits
provided to Klln on 6/10/08. Uur draft design �iill consist ot' the following
dcsign items:
■ I itle Sheet/Vicinity Map
■ General Notes Shect
■ Typical Sections
■ Uemolition I'lan: I�� = 40' scale (showing sa� cut lines, pavement removal,
limits of grinding, minor utility adjustmenl)
■ Improvement f'lan and Protile: 1"=�10' scale (sho�i�ing eYisting grade
clevations, curb extensions, ne�v AI�A pedestrian ramps, drainage
improvcments, crosswalks, cross gutters. medians. channelizalion)
■ Construction Uctails: 1"=20' scale
■ Si�ning and Striping F'lans: 1"=40' scale
■ `fraftic Signal Plan: I"=20' scalc
■ Intcrconnect Plan: I"=40' scalc
Assumptions: Road�ay improvements included within the scope of this project
will include widening to the ultimate cross-section, from the intersection 10 the
end of the proposed Icft turn lanes (northbound and eastbound). Transition tapers
��ill be provided to narrow the northbound lanes on Portola Avenue back to the
existing roadway cross-section. f3ased on the extension as proposed by the ('it��
(6/I Oi08), the limits ��ill be c�tended to also include:
1. Additional widening along Frank Sinatra west of the intersection north
side—to includc roadway improvements to I�ollister Dr(approx. 1300')
2. Along Frank Sinalra west of the intersection south side—to the edge of
the undeveloped lot(approx. 500')
3. Along Portola south of the intersection west side—to the edge of tl�e
undeveloped lot, this would include the access drive for the golf course
located where Portola bcnds (approa. 1 C00')
� Kimley-Hom n�, n,�����, h��ii,.����,�z�.�u��n.r� �
�, an� Assc�ciates, Inc.
Klln ��ill prrparc pernianenl pavcm�nt markin� dcsi�n for thc prujcct
intersection to sho�� centcr. cdgc anct lane line striping, stop lines, crusswalk�,
arro��s. Icge:nds. at�d s�mbols, raised or reeessed pavcment markci:�. ��bject
�nark�rs, delineation or oth�r markings as may be consist�nt ��ith the ne�ds ��f thr
pro.jec. KI ln will confer �,ith the C'it� of�Palm U�sert to determine ��hich [yp�s
of markiny or delin�ation materials are appropriate fi�r the pr�jcct and tc� dcvelop
dctails to supplcment thc pavcmcnt iTiarking and signing plans.
KHA will prepare traftic si�;na) and intcrconnect plans coiisistciit �vith the ('ity of
f'alm Ucsert requiremcnts. The interconnect plan �vill be �xepared from ('ounU•y
Club 1)rive to Frank Sinatra [)rive (approximate distancc is I miie) and from
College to Portola Avenue (appro�imate distance is 2/_i milc).
A working meeting with the City is anticipated after this submittal.
Deliverables:
■ I electronic copy of'preliminary plai�s (24"x 36")
Task 1.8, Prepare 30% Construction Cost Projection —Opinion of Probable
Cost
Using the project plans prepared under "I'ask 1.7, our tcam will prepare a 30%
complete level opinion or probable construction cost for the proposed work.
1'he Consultant has no control over the cost of labor, materials, equipment, or
over the Contractor's methods of determining prices or over competitive bidding
or market conditions. Opinions of probable costs are based on the information
known to Consultant at the time opinion is rendered and represent only the
Consultant's judgment as a design professional familiar with the construction
industry. "l�he Consultant cannot and does not guarantee that proposals, bids, or
actual construction costs will not vary from its opinians of probable costs.
Assumprions: Uetailed notes and calculations �vill be provided to the City, upon
request, f��r the Opinic�n of Probable Construction Cost.
lleliverables:
■ I electronic cop�� of construction cost projection
Task 1.9, Quality Control/Quality Assurancc
The Consultant will pert��rm on-going quality ass�u•ance/quality control ((,)A/QC)
revicw of documents prepared under this task.
Task 1.10, Environmental I)ocumentation
The Consultant will prcpare an environmental lnitia! Study ([S) as described in
Section 15365 of the California Lnvironmental Qualiry Act (CEQA) Guidelines
and applicable case law. The IS will address the following resource areas:
'r „ Kimley-Harn \1r .\;�run Kulp.Junr�i._>O�1S. I'_� b
►. � and Associaies, Inc.
• I,and Usc and Nlannin�� - "fhe Consultant w�ill docu»�ent exis(in� land
uses surrounding the prc�ject site. n discussion ol�the compatibility of�thc
pr�ject ���ith surrounding land uscs and consistcncy with ap�licablc
plannin� documents �a�ill be provided. "Che Consultant «-il) anal�re the
project for consistency �vith the City General Plan and County Master
{'lan of�Artcrials.
• Geolo�ic Factors — 1'he Ccrosultant will summarize geotechnical
inrormation available through the Gencral Plan, as well as any other
availablc information.
� Water — �['he Consultant will summarire site drainage and storm water
conveyance capacity information based on the findings of the Drainagc
Analysis(Task 1.5 above).
• Air Quality- The environmental document will estimate construction and
demolition emissions using South Coast Air Quality Management
District emission generation factors and the Localized Significance
Threshold (I.ST} Methodology. Quantifcation of long-term emission is
not dcemed to be necessary since the proposed project would not result
in any incrcase in the number of�trips or vehicle miles traveled.
• Transportation/Circulation - Based on the preliminary site plan and
proposed project actions, no transportation or circulation issucs are
anticipated, subject to the findiiigs of the T�raffic Anatysis (��ask 1.6,
above). A statement supporting this conclusion will be provided as part
of thc 1S.
• Biolo�ical Resources — The Consultant will conduct a field
reconnaissance and habitat assessment to identify project impacts, if any,
on sensitive biological resources. The findings will be swnmarized in
the I S.
• EnergY and Mineral Resources — The C'onsultant will prepare a
qualitative discussion or potential effects related to energy and mineral
resources.
• Hazards — The Consultant will conduct a search of regulatory agency
databases for potential known hazardous materials sites in the vicinity of
1he project. The cvaluation will be based on the results of this records
search.
• Noise - Noise impacts are generally evaluated tor both sl�ort-term and
long-lerm impacts. Given the limited amount of construction required
and the temporary nature of construction noise, ilo noise study is deemed
necessary to cvaluate the short-term Impacts associated with the
�� ��f���y'�a(n !vlr-A.uun h ulp.Ju+ic 2�1 2(IUR.I'r ?
� and Associales, Inc.
proposed intersection improt�ement pruject. (;iven the ��atin-c c�f uscs
adiaccnt to the inters�ction, � noise study� to eti�aluate long-term noise
Icvels ass<�ciated ���ith future traftic volumes is nr>> assumed as �ai�t of
this analvsis.
• Public Scrvices and Utilities - "I'he Consultant «ill asscss ��otential
impacts to pubiic services and utilitics. Any impacts woulc! be shorl term
in nature and associated with consU•uction activities.
• Acsthetics- "1'he Consultant will assess potcntial visual changes resulting
from the implementation of the project.
• Historic/Cultural Resources — 1'he Consultant wil) conduct a search of
cultural resources databases and a reconnaissance survey of the site to
assess tl�c presence of likcly historical or archaeological resources in the
study area.
� Recreation — The Consultant will assess potential direct and indirect
impacts to existing recreational facilities from the project.
Following revicw of the IS by the City, the Consultant will revise the IS. "I'his
scope assumes one round of revisions in the interests of expediency. Additional
reviews and/or changes to the project description would require a budget
adjustment. It is assumed the review copy will be submitted electronically to the
City. Upon receipt of the comments, revisions will be incorporated and an
approval draft document will be submitted to the City at least one day prior to
distribution. The Consultant will provide up to 35 copies of the IS/MND for
distribution to the public and the Palm Desert City Council.
The Consultant will prepare a Notice of Availability/Notice of Intent to Adopt an
ND or MND for City revicw. Any changes will be made and the notice will be
published by the City in thc legal notice section of a local newspaper. The
newspaper publication would be sufficicnt notice pursuant to CEQA. Should the
City decide to send notices to property owners within 300 feet os the project
limit, it is assumed that the City would be able to provide mailing labels fmm the
current tax rolls.
Response to Comments
Once the 20-day public review period has ended, the Consultant wil) review the
comments received and will develop an approach to responding to any
comments. The draft responses to comments will be submitted to the City for
review, and revisions will be made accordingly. This scope of services assumes
12 technical hours for the preparation of responses. If tlle nature and/or extent of
comments require a budget adjustment, the City will be notified.
Kimley-Horn \lr :\arun hulp lunc 2�.2(IU8 I'g 8
� an�i Associates, Inc.
Noticc ��f Drtermination
l�ollowing ado��tion of the MN1� by the City of Palm I)esert, the (�crosultant ��ill
prepare the Notice of l�etermin������� �non� ���� i=�� Lxemption to be liled ��-ith
thc C'ounty Clcrk and the Governor's Officc of Planning and Rcscarch.
Miti�ation Monitoring
In compliance with public Resources Code 21081.6, the Consultant will prepare
a mitigation monitoring program for adoption with thc MNI�. A draft copy will
be submitted to the City of Palm Uesert. Revisions will be made accordingly.
Project Mana�cment and Mectin�s
The Consultant will coordinate with the City through project tcam meetings. Two
team meetings are included in our scope orservices. We will also be available to
attend the Plan�iing Commission and the City Council hearings, if'requested by
the City of Palm Uesert. It is assumed that two public hearings will be held on
the project.
Assun:ptions: It is asswned that the appropriate level of Ck:QA documemation
for the proposed pr�ject will be a Negative Ueclaration or Mitigated Negative
(�cclaration.
Deliverables:
■ 1 electronic copy each of thc biological habilat assessment, air quality
calculations, cuhural resourccs records search and Geld reconnaissance
summan�, and hazardous matcrials database search results.
■ 1 electronic copy of'the drait IS
■ Up to 3� hard copics of�the [S/MNI) for distribution by 1hc C'ity
■ 1 elcctronic copy Notice of Availability/Notice of Intent to Adopt an NI� or
MN[)
■ 1 electronic copy of proposed responses to public comment�
■ 1 electroi�ic cop}� of the 1S/MNU incorporating responses to public
comments
■ 1 electronic copy ofthe Notice of�[)etermination (NOD)and I�ee f�:xemption
■ I elcctronic copy ofthe mitibation monitoring program
Cunsultant will not proceed on Task 2 without written authorization from
the Ci .
Task 2.0, 60'% Plans,SpeciTications, and Estimate (PS&E)
Task 2.1, Utility Design and Coordination
t3ased on thc approved Task I, our team will determine the extent of the utility
relocation. 'Thc design will hcgin and be submitted as part of the 60% PS&1:
C _„ Kimley-Hom \ti Aarun F:ul�i. liinc 21. '_UO�.1'p� `1
� and Associates, Inc.
package. it is assunied that (� transtnission lines �iill be rele�cate:d. 'I�J�r team ��ill
have on-g�in� commw�icati��n ancl cue�rclinatic�n �vith each utilit� cc�mpan�
impacted b�' this pro.ject. VVc «ill alsc� coordinate utilit� pothc�ling ti�r th� the
rro��osed im�rovcmcnts. l'his ��ill be E�erformcd through � subconsuhant.
Task 2.2, Gcotechnical Analysis
/� ti�rmal report �4ill be rrepared summarizing our lindings. I�h� rcport ��-ill
include d�scrip[ions uf our tield and laboratory procedures and results,
discussions rcgarding our engineerir�� cvalualion iT�ethods and results, and
recommendations. Keconunendations will include: general site preparation
criteria. ti�undation design parameters, lateral v��lucs, ground���atcr
considerations, soil corrosivit�� considerations and pavement design sections (it is
assumed that the City will approvc a I'I valuc before p►-ocecdin�).
Uclivcrables:
■ �1 electronic copies of�final Geotechnical report
Task 2.3, Landscape Concept Design
Ra�� Lopez Associates (RLA) ��ill dcvelop up to f��ur (4) exhibits 10 illustrate
urbansca�c concepts.
l. 13ase Sheets - RI_A shall take Civil F�ngineers (;►•ading Pla�l and creat�
I.andscape 'Hase Sheets' required fi�r Conceptual l.andscape C'oncept Plan.
2. Conceptual Landscape Ylan - KI.A shall provide up to iour e�hibits to
illustrate urbanscape concept(s). !'he concept plans may include a) plan
view, b) one section view, c) elevation details - 3 maximum d) e�isting site
& plant photos. "fhe Conceptual I.andscape Plan shall locatc and call out
trees, shrubs and ground covers fi�r revicw and comment prior to proceeding
to thr construction design phasc.
Assumptio�is: ��hc landscapc design ��ill be based off of the approved design as
outlined in Task I.
Deliverables:
■ 1 clectronic cop}� of 4 cxhibits (24" x 36")
Task 2.4, Right-of-Way Preliminary Easements:
KF-IA will prepare legal descriptions for easements and Right-ot=Way areas as
proposed for this projeci.
Assunlplions: 7'he City ��-ill be responsible for recording the documents.
lleliverables:
■ 1 cop� i.egal Descriptions for l�,asements and Right-o}�Way
C „ Kimley-Horn \1r larun I�ulp !un�71 �OUB.Pk I(1
� and Rssociates, Inc.
Task 2.5, Prepare 6O'% Project Subiuittal
E3as�d on the ��rittcn comm�n[s providecl b} thr �'itt engin�crin`� sta(t: KI IA ��ill
rrvise ihc diati dcsi�i� (or the GO% suhmittal. Wc ��ill respond to consolidated
commcnts and our scone only' includes minor clari(ications, nc� rcdesign. In
addition to the 60% plans, the ti�llowin� infornr�tion will be included:
■ Ulilitti Rclocation 1'lan
■ I,andscape ('oncept f'lan - RI,A shall provide up to lour exhibits tu illustrate
urbanscape: concept(s). �I�he concepl plans iT�ay include a) plan vic��, b) one
section view, c) elcvation details - 3 ma�irnurn d) cxisting site & plant
photos. "I he C'onceptual Landscapc Plan shall locate and call aut all trees,
shrubs and ground covers fin• review and comment prior to proceeding to the
construction dcsign phase.
■ Storm Urain Design: 1"--40' scale
■ [;rosion Control Plans: 1"=40' scale
■ Pavement Overlav f'lans: 1"=40' scalc
KI IA will update the opinion of probable construction cost.
Assumptions: A �orking mecting with the Cit�� is anticipated after this submittal.
Deliverables:
■ 1 clectronic copy of'preliminary plans (2�l" � 36")
Task 2.6, Prepare 60% Technical Specifications
Consultant �i�ill prepare project tech��ical specitications. 7he specifications will
be prepared in the format of prc�ject-specific modifications, as appropriate by
construction item, to the Specifications of the City� of'F'alm Uesert, the Standard
Specifications for Public Works Construetic�n (Greenbook-2006) and thc Caitrans
Standard Specitications.
Assuntnlions: 'The City will provide an electronic cop}� (in MS Word tormat) of
the contract boilerplate and �eneral/standard provisions currently used by the
City.
Dclivcrables:
■ 1 e(ectronic (MS Word) cop} of 7 echnical Specifications
Task 2.7, Quality Control/Quality Assurancc
KI�A wil) perform on-going yuality assurance/quality control (QA/QC) revie�i of
documcnts prcpared under this task.
r� �, �����,/-�"+�({� �ti :1;u��n Kul�t 1wu?!.2i1(1R.1'r I I
► � and Associates, Inc.
Task 3.0, I'rc-Final, 90"/� Ylaizs, St���i�cations,and 1?stimatc (YS&E)
Task 3.1, I'repare 90'%� I'roject Submittal
F3ased on thc ��rittcn commcnts providcd b}� thc C'ity cnginccrin`� stal�f, Kl ln will
rcvise the 60% design for the �re-final submirial. Vl'e «ill respond to
consolidated cc�mments and our scopc or�t}' includcs min��r clar�iiications. nc>
redesign. We �ti ill also update the opinion of probable construction cost and thc
technical specifications. In addition to the 90% plans, the follo���ing inti�rrnation
will be included:
■ Traflic Control Plans: 1"-40� scalc
Assiunptions: A ���orking mceting witi� the (:ity is anticipatcd after if�is submittal.
Deliverables:
■ I electronic copy of preliminary plans(24" x 36")
Task 3.2, Landscape Construction Drawings
Ray Lope� Associates (RLA) �vill prepare the tollowing construction drawings
t��r this submitlal:
• I.andscape Plan - This plan �tiill revise the Conceptual Landscape Plan
• Irrigation Plan - This plan will call out proposed piping, valvcs control
equipment, emitter, spray-heads and ���ater calculations.
■ Details & Specifications - RI.A wili provide the details and specilications as
r�quired to have the landscape and irrigation plans installed per local code.
Task 3.3, Quality Control/Quality Assurance:
Kf IA ���il) perform on-going qualit�' assurance/quality control (QNQ(') review of
documcnts preparcd undcr this task.
Task 4.0, Final, 100% Plans, Specifications,and F.stimatc (PS&E)
Task 4.1, Prepare 100% Project Submittal
Qasecl on the w�rillen comments provided by the City engineering staff, K{�A will
rcvise the 90% design for the final submittal. We will respond to consolidated
comments and our scope only includes minor claritications, no redesi�n. We �vill
also update ti�e opinion of probable coi�struction cost and the technica)
specifications.
Ueliverables:
■ I copy of full size (24" � 36") Mylar; 1 electronic copy of t7nal cost estimatr;
� 1 clectronic copy of tinal plans in �1utoCAD; I electronic copy of technical
spccifications; 1 elecU•onic copy ofpr�ject calculations
� K�f"I��e�-Hd('4� Mi-�\arun I:ulp. lunc�-I iI1Dh.I'z I?
� and Rssociates, Inc.
7'ask 4.2 Qu�lity� Control/Quality Ass�n•ancc
KHA ��ill ��cr(orm on-goin�yuality a;surancc!quality control ((1n!(,�C) revic�� ol�
�locuments prc���rcd under this task.
Task 5.0, Proiect Coordination, Mectin�s, Mana�ement
Task 5.1, Project Coordination
Kl IA �a-ill provide onboing coordination ��ith SUI�COIISUIli1111S, tllC Cit��, and
COIllI1lUllll}' IIII'OU�IIOUt tllE: CiltC�ltl011 OI IIIE', �I'O�CCt. WC Ilc1b'C ��ssumed 40 hours of
pr�jcct coordination. Public involvement ���ill be an important part of this prc�jcct.
and K}IA �vill provide support for the City and attend up to three (3� COI11111UI11IV
Il1CCtlll�ti.
Task 5,2, Project Meetings
Klln will attcnd mcetings as identiiied herein. ndditional mcetings included in
this scope of services are:
■ Three (3) project meetings
■ Tcn (10) monthly progress meetings
■ Three (3)community mectings
■ Une (1) site visit
A total of 118 hours are assumed for this task.
Deliverables:
■ n typed summary for each meeting will be provided (electronically, in PUF
(ormat)
Task 5.3, Project Management
Project management activities included under this task are intended to cover the
time period from notice to proceed to the completion of the projecl design. 'This
scope assumes tltis time period to be 10 months (a total of'65 hours) from notice
tc� procced.
I'rojcct managcmcnt activitics includc:
• !'r�jcct start-up and MIS
■ ('oordination c�t�technical rcvic��s for the pr�ject
■ Monthly invoicing
■ Maintaining projcct recurds
■ I'roject close-out
■ Managing sub consuitants
■ Incidei�tal communication with the client and other agenci�s
• etC
„ Kirniey-Ham RIr.:'laruul:ulp. lunc?1.?001. f'c 1.+
C� and Associates. Inc.
Assunrptinns:
f'rojccl adn�inisU�alion is as.�umcd undcr ihis task.
Uclivcrablcs:
■ Narrative progress reports and monthl}' invoic:es
Task 6.0, Bid Su�nort
Task 6.1, Yre-Bid Conference
Klin will att�nd a pre-bid conference, as requested by thc City.
Task 6.2,Answer Requests for Information (RFIs)
Uuring the bidding phase, Kl ln will respond to rcasonable and appropriate RFIs,
as requested b� the City. 'I�his scope assumes wc will respond up to 8 R1�1's and �
total of 16 hours for lhis task. , additional will be considcred as an additional
servicc.
Task 7.0, Additional Services
Task 7.1, Additional Services
I�he itcros in this scope of services may be e�panded as the rcquest of the City,
and will be viewed as a additicmal scrvices. K}iA �ti•ill also provide additional
ser��ices, as reyuested by the City, that may includc:
■ Storm Water Pollution Prevcntion Plan (SWPPP Preparation of bid
documents ($10,000)
■ Record drawings($8,000)
■ Retaining wall design ($10,000)
■ Construction support(4 hrs/month = $6,000)
■ Tl�e development of traffic signal timing or coordination plans of any kind.
■ Consulting Arborist Serviccs
Information Yrovided By Client
We shall be entiticd to rely on the completeness and accuracy of all information
provided by the Client. The Client shall provide all information requested by
KHA during the project, including but not limited to the following:
■ Standard maps
■ Ciry standard details
■ Record drawings
■ GIS Data
■ Trarfic Counts
■ An electronic copy (in MS Word format) of the contract boilerplate and
general/standard provisions currently used by the City.
� �� K�f'��ey-HD((� Mi .n.u�on hulp. lunc''�L 2UOf.P_�. la
\ � and Associates, Inc.
Schedutc
We will provide our seivices as expeditiousl�� as practicable to meel the mutually
agreed upon schedule. Upon notice to procced, the Cansultant will complele the
work describcd in this scope of work (cxcluding additional scrviccs) within 10
months.
Fee and Billing
KtiA will perform the Scope of Services for a lump sum fee of $511,000.00
consistent with the fees outlined below. All pennitting, application, and similar
project fees will be paid directly by the Ci1y.
Fees will be invoiced monthly based upon the percentage of services perfonned
as of the invoice date. Payment will be due within 25 days of'the date of the
invoice.
Closurc
KHA, in an effort to expedite invoices and reduce paper waste, ofTers its clients
the option to receive electronic invoices. 1'hese invoices come via email in an
Adobe PDF format. We can also provide a paper copy via regular mail if
requested. Please select a billing method from the choices below:
Please email all invoices to cr
Please email invoices to (c�,
AND provide a hard copy to the address listed above (please note below if it
should be to someone else's attention or an alternative address).
Please ONI.Y provide a hardcopy invoice to the address listed above
(please note below if it should be to someone else's attention or an alternative
address).
Please provide the following information related to property ownership, so that
the owner may be properly notified tl�at we are providing professional services:
Project Owners Legal Name:
Phone( )
Address
� Kimley-Harn \4i ,\arnn hulp.?unc?�!.2U0� I'�� I�
� and Rssociates, Inc.
�V� ap��reciate thc opportunit�' to pro�ide thesc ser��ices to }�ou. Plrase contact
rne ifyou ha��c an�� qiicstions.
Very U�uly you►:s,
KIMI,I;Y-I�ORN nNt) ASSC)CIAT�:S, 1NC.
� ' , .
Jean Fares Scott Colvin
Principal-in-Charge Project Manager
7�R 2097 RCE #69464
Agreed to this day of ,
p:•markeli�iK`mkl'.08-.crxs`pulm deser�`scope fee`pulm deserl scope.doc
�� Kimley-Horn
:��� and Associates, Inc,
.
17701owa Avenue
Suite 200
Riverside,Calilornia
9250)
Fce and Billing
KHA will perl��rm the Scope of Services f�n- a luinp sum fee oi� �511,000.00
consistent with the fees outlined below. All pennitting, application, and similar
project fees will be paid directly by the City.
Task 1 ...........................................$210,000(1400 hours)
Environmental............ $31,000 (220 hours)
Task 2...........................................$75,000(550 hours)
Task 3...........................................$39,000(310 hours)
Task 4...........................................$1$,800 (140 hours)
Task 5...........................................�35,000 (185 hours)
Task 6...........................................$3,500(25 hours)
The following tasks will be completed within the above tasks:
Geotechnical Sub-Consultant.......$14,000 (lump sum)
Landscape Sub-Consultant..........�29,700(lump sum)
Utility Sub-Consultant.................$55,000(380 hours)
To ta l:...........................................$51 l,00 0.00
rev o7�07 I
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