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Home My WebLink AboutC27770 - COD Business Writing Training Workshop �� CITY OF PALM DESERT � � HUMAN RESOURCES DEPARTMENT STAFF REPORT REQUEST: Approve by minute motion the agreement, contract # c2��o , with the Center for Training & Development at College of the Desert, to provide a customized Business Writing Training Workshop for City Staff, and authorize the Mayor to sign this contract. DATE: June 12, 2008 CONTENTS: 1) Proposed Agreement for Special Services between the City and Center for Training & Development at College of the Desert SUBMITTED BY: Lori Carney, Human Resources Manager Recommendation: Approve the attached Letter of Agreement with the Center for Training & Development at the College of the Desert to provide customized Business Writing workshops to City staff on July 16, 2008 and July 18, 2008 at a flat fee of$4,800. Discussion: In the past the City has provided business writing, proofreading and grammar training to employees on an individual basis through various private vendors. It is more efficient and effective to train groups of employees at the same time. Staff conducted research on the options of providing this training in-house through a private vendor or utilizing the services of the College of the Desert's Center for Training & Development. There are several benefits to using the Center for Training & Development. They are as follows: • They are local. Employees will not need to travel for the training. • Customization. The college will provide a Subject Matter Expert to work with us to ensure the training focuses on areas most important to the City. • Cost. The cost per pupil is very reasonable at $120. One-day seminars on this topic typically cost between $100 and $200 each. 1 Approving this program will improve the skills of existing employees and create a knowledge base which can be tapped by future employees. Fiscal Impact: $4,800 (Funds have been requested in the FY 2008/2009 Human Resources DepartmenYs City Wide Training account # 110-4154- 415-3121) Submitted y: iewed and ov d: i � � ,'`, ,+ LORI CARNEY � SHEILA R. GILLIGAN Human Resources Manager Assistant City Manager Community Services Approval: a�� CARLOS L. ORT A PAUL GIBSON City Manager Finance Director L'ITY COUNCI�ACTION• DENIED� APPROVED pTHER - RECEIVED , �:ETIN DATE - - .� �iYEg; �C NQEs: Nvn�°- j�gSENT: �bll� ' �1BSTAIN: �ERIFIED RY � Ir� �riginal on File with City Clerk' s Off1cE 2 � Contract no. C27770 �Ch-�F � :�� YF� � r�ir: : r,.r�;�� >E'.. E !L,�.�,�� r. � � li:��:>vrr�.;+.��• (:-.' ��i.;;1f��i � �� T ..,� :�! Letter of Agreement Between CENTER FOR TRAINING 8� DEVELOPMENT (At College of the Desert) and CITY OF PALM DESERT May 28, 2008 This agreement is entered into by and between CENTER FOR TRAINING �DEVELOPMENT at COLLEGE OF THE DESERT, DESERT COMMUNITY COLLEGE DISTRICT, Riverside County, California, hereinafter referred to as the"DISTRICT"and the CITY OF PALM DESERT hereinafter referred to as"Agency' to provide services as described in this agreement. Contact: Lori Carney, Human Resources Manager City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Project: Basics of Business Writing Workshops TERM: July 16, 2008 — August 15, 2008; tentatively scheduled for Wednesday, July 16 and Friday, July 18, six (6) hours each day FEE: Flat Fee of$4,800.00 DISTRICT AGREES TO PROVIDE: ■ Two (2)6-hour workshops ■ Qua(ified person to present workshops ■ Books and materials ■ Location for workshops AGENCY AGREES TO PROVIDE: ■ Participants for workshops ■ Project Fee TERMS OF AGREEMENT: ■ Two (2)6-hour workshops on Basics of Business Writing will be held at the Institute for Sales and Service Excellence (ISSE) ■ District will provide qualified person to present workshops as well as books and materials ■ Agency wilt provide Participants, not to exceed twenty(20)for each workshop ■ Project fee, payable in full within thirty(30) days of receipt of invoice City of Palm Desert 08-0716[A]Bus Writing 12-965-0101-0-7010-0006-8830 Contract no. C27770 City of Palm Desert— Letter of Agreement � Basics of Business Writing Page 2 of 3 HOLD HARMLESS CLAUSE DISTRICT and City of Palm Desert agree to defend, indemnify and hold harmless the other party, its board officers, agents, and employees, individually and collectively, from and against all claims, liabilities, obligations and cause of action of whatever kind arising in any manner whatsoever out of or in connection with this Agreement for the acts or omissions of its officers, agents and employees. CANCELLATION POLICY In case of rescheduling or cancellation of scheduled programs or workshops, City of Palm Desert will notify DISTRICT as soon as possible. If cancellation of scheduled service delivery is 14 days or more from start date of service, no penalties will be applied. If cancellation of scheduled service is less than 14 days but more than 7 days, the 50% of fees agreed upon for said assignment will be invoiced. If cancellation is received with fewer than 7 days notice, 100% of fees agreed upon for said assignment will be invoiced. GENERAL CONTRACT TERMS AND CONDITIONS 1. Training will be conducted at ISSE, 72-840 Highway 111, Suite C101, Westfield Mall, Palm Desert, CA 92260. 2. It is expressly understood and agreed that no personal liability whatsoever attaches to any member of the Board of the College of the Desert/Desert Community College District, or any of the officers or employees thereof by virtue of this agreement. 3. Agency cannot directly hire DISTRICT subject matter experts (SMEs) contracted for this assignment for two years from instructor start date. All additional training contracts for DISTRICT SMEs contracted for this assignment must be contracted through the Center for Training and Development. 4. Agency can request a new SME if the SME does not meet standards and specifications. 5. The agency may reproduce the materials but cannot sell the materials. CONFIDENTIALITY DISTRICT and its SMEs understand that in the performance of this contract, all information which may be considered proprietary or confidential will not be discussed with a third party. Any press release on the program that does not include proprietary information must be approved by both parties. COMPLIANCE WITH LAWS AND REGULATIONS District at its own expense shall comply with all laws, rules and regulations of competent public authority relating to its duties, obligations and performances under this contract and shall procure all licenses, and pay all fees and other charges thereby required. District shall comply with Executive Order 11246, relating to Equal Employment Opportunity, and all rules and regulations issued pursuant thereto. Subject Matter Expert agrees not to discriminate in the selection of any studenUparticipant to receive instruction or consultation or otherwise impermissibly discriminate against a studenUparticipant on account of sex, ancestry, age, marital status, race, religious creed, mental disability, medical condition (including HIV and AIDS), color, national origin, physical disability, family or sexual preference status and other similar factors in compliance with Title IX, Sections 503 and 504 of the Rehabilitation Act. In the event of Subject Matter Expert noncompliance with this section, this agreement may be canceled, terminated or suspended, in whole or in part, by the District. CTD GENIEft F4R TRAININ� ANU PEYEIQPMENT � 43-500 Monterey Avenue, Palm Desert.CA 92260 (760)773-2545 • Fax(760)773-2505 City of Palm Desert 08-0716[A)Bus Writing www.codtraininacenter.com 12-965-0101-0-7010-0006-8830 � Contract No. C27770 City of Palm Desert— Letter of Agreement Basics of Business Writing Page 3 of 3 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives on this date: DEPARTMENT/DISTRICT: Center for Training 8 Development/College of the Desert Leslie Larrabee, Interim Director Date Center for Training &Development Pam LiCalsi, Dean Date Training &Development Dr. Gari Browning Date V.P. Instruction— College of the Desert Authorized Agent Date Administrative Services— College of the Desert Fed. ID#33-0535430 AGENCY: City of Palm Desert Mayor, Jean Benson Date Federal Tax ID# �S-�S q�lS`1 Aqencv Contact Information: District Contact Information: Lori Carney, Human Resources Manager Pam LiCalsi, Dean City of Palm Desert Training & Development 73-510 Fred Waring Drive College of the Desert Palm Desert, CA 92260 43-500 Monterey Avenue Phone: 760-346-0611 Palm Desert, CA 92260 IcarnevCc�ci.palm-desert.ca.us Phone: 760-773-2530 Fax: 760-773-2505 Email: plicalsi(a�colleqeofthedesert.edu CTD CENTEF. f 9R TR :, INiNG ANG l�E vEIQFMF N I � 43-500 Monterey Avenue, Palm Desert,CA 92260 (760)773-2545 • Fax(760)773-2505 City of Palm Desert OS-0716[A]Bus Writing www.codtraininqcenter.com 12-965-0101-0-7010-0006-8830