HomeMy WebLinkAboutC26551 - 1-Yr Xtnsn for LMA No. 6CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST:
SUBMITTED BY
CONTRACTOR:
DATE:
CONTENTS
Recommendation:
Approve Extension of One-Year Contract with Hort Tech for
Landscape Maintenance Area 6
Mark Greenwood, P.E., Director of Public Works
Hort Tech, Inc.
P.O. Box 3284
Palm Desert, CA 92261
June 12, 2008
Letter from Hort Tech, Inc.
Vicinity Map
By Minute Motion:
1
2
Discussion:
Approve a one-year extension to Contract No. C26550
with Hort Tech, Inc. of Palm Desert, California for
maintenance services to Landscape Maintenance Area
No. 6; and
Approve a 3% cost of living increase for C26550 bringing
the contract to a new total of $157,796.00.
The subject contract was awarded by City Council to Hort Tech, Inc. of Palm
Desert, California on May 22, 2007. This contract is comprised of the perimeter
landscape and Desert Willow Drive at the City's Desert Willow Golf Resort.
These landscape areas are significant to the City and require a higher standard
of maintenance than typical for the industry. Staff has agreed that Hort Tech,
Inc. has performed to the expected high standard.
The current agreement with Hort Tech, Inc. is for a term of one year with optional
one-year extension. Hort Tech, Inc. has agreed to the one-year extension of
contract and has asked for a three-percent cost of living increase to the current
contract amount in order to offset increased operating costs. This will amount to
Award Landscape Maintenance Area No. 6 to Hort Tech, Inc.
Page 2 of 2
June 12, 2008
an additianal $4,596.00 per year, which will bring the total yearly cost to
$157,796.00. Staff recommends this increase as fair and reasonable.
Funds are avaifable in account 241-4195-495-3320.
Therefore, staff recommends that, by Minute Motion, City Council approve the
one-year extension of Contract No. C26550 with Hort Tech, Inc. of Palm Desert,
California in the amount of $157,796.00.
Fiscallmpact: The maintenance contract for Fiscal Year 2008-09 is
increased by 3% over 2007-08.
Submitted By:
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Landsc�pe anager
Approval:
Homer Croy
ACM for De�:''°Nment Services
Carlos L. Ort a
City Manager
Department
Paul Gibson
Finance Director
CITY CC2UNCIL A�TION:
APPROVSI7 �� DENIED
REC�IVSD 0'�HER
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G:IPubWorkslStaffReports120081June 12123Approve Extension ofContract to Hort lech LMA 61Approve Extension o/Contracf to Hort'fech LMA6.doc
Mark Gree�nwood, P.E.
Director of Public Works
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Landscape Management
A Cali�wnir Corpni�Uon
May 2�, 20U�
Spencer Knight
Landscape Manger
City of Palm Desert
73-510 Fred Waring Dr.
Palm Desert, CA 92260
Dcar Spenccr,
Please allo�v this letter to serve as notice that Horl Tech, II1C. 4VlSL1CS TO COI1tll1LIC �Vllil 011l'
contractual agreement for the City landscape arcas: Contract — C26550, Project — 906-07 and
909-07.
At this time Hort Tech, Inc. is requesting a 3% cost of living increase due to increases in both
fiiel and employee �a�ages.
Wc look forward to continuing our working relationship with the City.
�'han � yo i,
Gack Kerns
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Post Office Box 3284, Palm Desert, CA 92261-3284 760•360•9000 Fax: 760•360•1800 www.horttechlandscape.com
Contractor's License 598623
L a n d s c a p e L a n d s c a p e
C o n t r a c t A r e a sContract A r e a s
C o n t r a c t A r e a 6Contract A r e a 6
0 1,500 3,000
Feet