HomeMy WebLinkAboutC26561 - 1-Yr Xtnsn for LMA No. 9CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Extension of One Year to Contract with Hort Tech
for Landscape Maintenance Area No. 9
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: Hort Tech, Inc.
P.O. Box 3284
Palm Desert, CA 92261-3284
DATE: June 12, 2008
CONTENTS: Letter from Hort Tech, Inc.
Vicinity Map
Recommendation:
By Minute Motion,
1. Approve a one-year extension to Contract No. C26560
with Hort Tech, Inc. of Palm Desert, California for
maintenance services of Landscape Maintenance Area
No. 9; and
2. Approve a 3% cost of living increase to C26560, bringing
the contract total to $245,037.
Discussion:
The subject contract was awarded by City Council to Hort Tech, Inc. of Palm
Desert, California on May 22, 2007. This contract area is comprised of EI Paseo,
the Civic Center, the Baja Park, Entrada del Paseo and the San Jacinto and
Santa Rosa Monument Visitor Center. These landscape areas are significant to
the City and require a higher standard of maintenance than is typical for the
industry. Staff has agreed that Hort Tech, Inc. has performed to the expected
high standard.
The current agreement with Hort Tech, Inc. is for a term of one year with an
optional one-year extension. Hort Tech, Inc. has agreed to the one-year
Award Landscape Maintenance Area No. 9 to Hort Tech, Inc.
Page 2 of 2
June 12, 2008
extension of contract and has asked for a three percent cost of living increase to
the current contract amount in order to offset increased operating costs. This will
amount to a$7,137.00 increase per year, which will bring the total yearly cost to
$245,037.00. Staff recommends this increase as fair and reasonable.
Funds are available in account 110-4614-453-3370.
Therefore, staff recommends that, by Minute Motion, City Council approve the
one-year extension of Contract No. C26560 with Hort Tech, Inc. of Palm Desert,
California in the amount of $245,037.00.
Fiscallmpact: The maintenance contract for Fiscal Year 2008-09 is
increased by 3% over 2007-08.
Submitted By:
1
H. pe er 'gh
La sca e a ager
Approv :
Homer Croy�/ j
ACM for De e.ldpment Services
�.��X
Carlos L. O a
City Manager
Department Head:
i
'� l�/
Mark Greenwood, P.E. �
Director of Public Works
�
Paul Gibson
Finance Director
�:ITY COU�JC.YL�C;TTOtv :
APPROV�D �����;U
REC�IVED OTI3�R
MESTIIVG Y���'lE (D• /ot• Og' /hsk/bg
�YES : FerQusan, Fne��. k l� (� , S�; ��. a,,d ens --
NOES o nli�ne.
ABSENT: NOn2 �
ABSTAIN: None.
VERIF'IED BY: �Q,.pk /mq,n
Origiflal ozi �'il� �?�-�;� �:�.��t Cierk's Offic;e
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HORT���TECH
Landscape Management
A �t� ����:ir -c,��,r�i��
May 2�. ?()0�
Spenccr Kni�ht
Landscapc Man��er
City ol� Palm Dcscrt
73-510 l�rtcl W�ll"111�J Dr.
Palm Descrt. ('A �)2?(�O
Dcar Spcnccr,
Plcase allo�� this Ictter to ser��e as notice that Hort Tech, lnc. �vishcs to continuc �� ith our
coiltraclual a`�l'CClll�lll f01't}lC C'ity landscape arcas: C'ontract - CZ65�0, Projcct �)OG-07 aild
909-O7.
At this time H��rt Tech, IIIC. 1S I'(;yUCSt1Il� a 3`%� cost of livin� incrcase due to increases in both
fuel anci empfc�}�ee �� a�es.
Wc look for«�arci to cc�ntinuing our ���orking rclationship ��'ith lhc ('ity.
_.hanl� yo�.�.
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Post Office Box 3284, Palm Desert, CA 92261-3284 760•360•9000 Fax: 760•360•1800 www.horttechlandscape.com
Contractor's License 598623
STATE HWY 74
PITAHAYA ST
PORTOLA AVETOWN CENTERWAYSH A DOW MOUNTAIN DR
FRED WARING DRFRED WARING DR
EL PASEO
HAYSTACK RD PORTOLA AVE COOK STCOOK STCOOK STP
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HMESA VIEW D R SAN PASCUAL AVEPARK VIEW DR
FAIRWAY DRSAN PABLO AVEDE ANZA WAY
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SAN GORGONIO WAY
CALLE DELOS CAMPESINOSSAN LUISREY AVELandscape Area 9
Le gend
LMA 9
Palm Desert Parcels
City BoundaryI1 inch equals 2,300 feet