HomeMy WebLinkAboutExpend CalCops SLEF Funds - LIDAR Prolaser III /�~�'�
CtTY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
. �
STAFF REPORT
REQUEST: REQUEST FROM PALM DESERT POLICE DEPARTMENT FOR
AUTHORIZATION T� EXPEND CAL COPS SUPPLEMENTAL LAW
ENFORCEMENT FUNDS(SLEF),SPECIFICALLY TO PURCHASE A NEW
LIDAR PROLASER III HAND HELD RADAR DEVICE AND A SET OF
REPLACEMENT BATTERIES FOR THE EXISTING UNITS FOR A COST
OF 54,751.36.
SUBMITTED BY: Frank Taylor, Assistant Chief of Police
DATE: June 2, 2008
CONTENTS: 1) Memorandum from Lt. Frank Taylor dated May 8, 2008
2) Preliminary Minutes from the Public Safety Commission meeting of
May 14, 2008
RECOMMENDATION:
By Minute Motion,authorize the Palm Desert Police Department to purchase a new LIDAR Prolaser
Ill hand held radar unit and a set of replacement batteries for our existing units. The cost is
approximately $4,751.36. Funds are available in the Cal Cops Supplemental Law Enforcement
Funds Account#229-4210-422-3914, and no additional appropriation is required.We also request
Kustom Signals be authorized as a sole source vendor of these products.
DISCUSSION:
At its meeting of May 14, 2008, the Public Safety Commission received a presentation and
recommendation relative to alfowing the purchase of a new LIDAR Pralaser I!I hand held radar unit
and a set of replacement batteries for our existing units.
The Commission voted unanimously to forward this item to the City Council for authorization to fund
the purchase through the use of Cal Cops Supplemental Law Enforcement Funds, currently
available in the current year Police budget.
Staff will be available at the City Council meeting to answer any questions.
Submitted B � Approval:
.,/" ��,(/ .
FRANK TAYLOR CA S L. O EGA, CITY MANAGER
ASSISTANT CHlEF OF POLICE
P UL S. IBSON, FINANCE DIRECTOR
REGIILAR PALM DESERT CITY COIINCIL MEETING JIINE 12, 2008
%IV. NEW BIISINESS
J. REQUEST FOR AUTHORIZATION TO EXPEND CAL COPS SUPPLEMENTAL LAW
ENFORCEMENT FUNDS (SLEF) .
Reco By Minute Motion, authorize Palm Desert Police Department to
purchase a. new LIDAR Prolaser III hand held radar unit and a set of
replacement batteries for �xisting units; the cost is approximately
$4,751.36; 2) authorize Kustom Sign.als, Lenexa, Kansas, as the sole
source vendor of subject products - funds are available in Account
No. 229-4210-422-3914.
.:,'1'Y :;�J�li�Cl� �'.�,�G�ti:
�PPR��ED � DENIED
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VERIFIED BY: /y7
Original on File h City Clerk's Offic�
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PALM DESERT POLICE
DEPARTMENT _
Served by the Riverside County Sheriffs Department
Stanley Sniff, Sheriff- Coroner
TO: Public Safety Commission DATE: May 8, 2008
FROM: Lieutenant Frank Taylor
SUBJECT: Use of Cal COPS funds to purchase LIDAR Prolaser III hand held radar
RECOMMENDATION:
The Palm Desert Police Department would like to request authorization to expend Cal
Cops Grant Funds (Supplemental Law Enforcement Services Fund) — 2007-2008 for the
purchase of a new LIDAR Prolaser III hand held radar unit and a set of replacement
batteries for our existing units. The new LIDAR would be assigned to one of our
dedicated Traffic Accident Investigations/DUI Enforcement units. The item is requested
to assist this front line officer during their normal duties. If authorized, we would request
Kustom Signals be authorized as a sole source vendor of these products.
As always, our goal is to provide the best possible service to the City of Palm Desert and
keeping front line staff in the field is one of our top priorities.
SUMMARY:
Over the past several years, the Palm Desert Police Department has worked diligently to
provide innovative and up to date equipment to our officers. Many of these front line
positions are dedicated solely to the city and work to promote our Pro-Active Prevention
strategy, a core base element of our mission to protect the citizens of the City of Palm
Desert. Part of this update is to add new equipment for our dedicated officers, which
allows use to use the older equipment within our patrol division. This also allows us to
inspire our patrol officers to become more aware of the duties performed by our specialty
units and promote a new group of candidates for these positions in the future.
We aze requesting to purchase a hand held Kustom Prolaser II and ancillary equipment to
be assigned to one of our dedicated Traffic Accident Investigations/DUI Enforcement
units. The item is requested to assist this front line officer during their nortnal duties.
Kustom provides equipment to our department that is very specific in detail and nature,
which is important when our officers are tasked with testifying in court. Kustom
equipment is the set standard for radar equipment through out Riverside County and
extensive studies have been incorporated to come to this conclusion. Based on our
specific needs and past studies, we are requesting Kustom be designated as a sole source
vendor for this product.
We also have realized a need to update our batteries for our inventory of Prolaser III
radar devices, as many of our batteries are in the process of becoming aged and will need
1
to be retired soon. Since all of our current hand held radar systems use Kustom batteries,
we also request authorization to purchase ten(10) new batteries and a case.
NEW EQUIPMENT TO BE PURCHASED
Vendor: Kustom Signals
PO Box 411882
Kansas City, MO 64141-1882
Item: #1 (1) Kustom Prolaser III & equipment $ 3,552.42
#2 (10)batteries & case $ 1,198.94
Est. Total Cost: $ 4,751.36
COST ANALYSIS
The City of Palm Desert has received $100,000.00 in the Cal Cops (Supplemental Law
Enforcement Services Fund) for FY 07/08. These funds were received by the city as a
one-time grant to be expended exclusively on front line law enforcement services by
providing personnel support, equipment, and programs. The Paim Desert Police
Departrnent is requesting to purchase the above equipment at a total cost of$ 4,751.36
out of Cal Cops Funds. We also request authorization to use Kustom Signals as a sole
source vendor for this product, as they are the designated for this specific product that
meets our requirements.
If approved, I would submit an invoice after being billed by the vendor and the funds
would be expended out of the Cal COPS account# 229-4210-422-3914.
2
Quotation
1[Y�1+OM SI�NAL.S� 11+1� Pa�e 1 of 2
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Date 05/01/2008
To... SGT DOYLE Quote# 610955904429W78
PALM DESERT POLICE DEPARTMENT Terms Net 30
This Quote Expires on 07/30/2008
73510 FRED WARING DR Phone 760-836-1600
PALM DESERT CA 92260 Fax 760-341-7098
(�ty Product Descriation UnitPrice SubTotal
1 PROLASER III WITH BATTERY AND CHARGER $3,270.00 $3,270.00
1 SHIPPING&HANDLING $29.00 $29.00
1 7.75%CA USE TAX $253.42 $253.42
Total $3,552.42
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Signature ``. /
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*** Appl�cab{e Sales Tag not Included***
***Order subject to agreement between Kustom Signa{s and customer on configuration and terms **'"
*** Payment Terms: Net 30 from date of Invoice***
Phyllis Roberts
9325 Pflumm Lenega Kansas 66215-3345
FAX 913-492-1703 Phone 800-458-7866 EXT 3010
Tall Free 800-4KUSTOM (800-458-7866)
KUSTOM SIGNALS, INC. '
TERMS AND CONDITIONS .
1• APPLICA$ILITY. Unless othezwisa sp�cified CONNECTION WITTi THIS PURCHASE ORDER IS
in a written bid,quote or cantract, the following terms and LIMITED TO THE AMOUNT PAID FOR TTiE GOODS.
conditions shallapply.
9. INDEMNIFICATION. Buyar will indamnif'y, ��
Z• P'RICZS AND TAXES` Prices willbe Kustom dafend and hold Se11ar harm]ass from all losses, damasas,
Signals, Inc.'s (`SellQ�'� prices in ef�'ect on the daEQ a liabilitia� uud costs, inchiding attorneys' £e�s, incurred or `
purchase o:der is accapted by S ellQr,and Sa1Lr may chanse sustained by Saller as a result of any third party claim mmda
its prices at any time, in its so]e discrQtion. All pricos will asaimt Seller,iruchidins a claim by a customer of Buyer,
be F.O.B.Chaznite,Kansas,and nat of any duties,salas,use arisinE &om its ivegli�ent, rackless, will£ul, or in�entianal
or similar taxes, Soes or assQssmsnts, and do not includa actions inrnarketins and reselling the Soods.
shippin�, packagix�or anpinsurancQ costs,all ofwhiah arn
Buyer's respons�bility. 10. $XPOBT RULES Buyerwill rnt sltip, �azufax
or export the soods inbo any conntry oz use the soods in
3• PAYMENT. Unless othetwise providQd onthe a�►Y m,annex pro2ubibed by tke Unitied Stabes Export
face of the invoice,paynwnt is due nat 30 days of inwice Adxunistration Act or any otlter export laws,restriations or
in US dollars. Partial pa}rn�ents are aot permitted unless �S�lations (collectively the"Export Laws'�. In addition,if
aouthorized inwritins. Pa:tial payraents will be �ea�ed as � goods are idantified as export controUed ilems under
non-payment. Each inwice is iridepandent fmm skippin� the ExportLaws, Buyerrapresents utd warra�s that Buyer
seqnence and d'uputes relatine bo other invoices. Faihtre to is not a citiztn,or othenviu local4d within, an embargoQd
payaniawicewithin30dayswillbeconsid�redadef�oult. natmn (inchiding, witivout limitation Izan, Iraq, Syria,
Sudan, Libya, Cuba, and North Konea) and that Buyer u
4• DELIVERY AND PERFORMANCE. Deliwry �t othenvise prolubibed under the Export Laws from
dates are app�+oximaSe. Sellax disclaims all liabilityfor late �cQiving tlua goods.
or partial delivery. Se11er:n,ay deliver in �uch lots and at 11 . MISCELLANEOUS T'his
suchtimes as u convenient for$eller. purchase ozder,
togather with any otlrarwriltQn agraement betwaan Buyar
S• LOSS IN TRANSIT. Risk of lo�s will pa�s tio � Seller, if any. (i) is th� Qxchisiw statQment of tha
•Buyerupon daliveryof the goods to the carrier. In cua of P��s with rQspect to the subjnct matter and rupers�das
breaka�o or lo�s in truuit, Buy�r will kave notatipn of �y p='1°r or cont�mporart�ous comttunicationt; (u) may
same made on expense bill be£ore paying frei�ht S eller �t be am�nded Qxcept in writing execubad b y the parties;
mayseject cluxns forshortases not mide within 15 days of � ��� �'�� bQ interprefed and enfosced in accordance
Buyes's receipt of tZu�oods. with the laws of tha S tate of Kuuu,withaut giving af�'ect
to principles of cox�flicts of laay. This purchasa ozder u:
(1)solely for the b enefit of the parti�es, aad:vo provision of
6• TBRMIIiTA1TON, RBSTOCI�TG CHA1tGBS. this purchase order will be deemed bo conSer upon any
Buy�er may termixu�e this purchase ondQr for its othar peaon any rem�dy, claim, liability, raimbursemen�
convettiencQ, in whole or in part, by writtQn, faxed or cause of action or other risht. Each party consents bo the
bQlegraphic notice at any fima. If Buyer tarminates this exchsive penonal jurisdiction of the �tate and federal
purchasa o:der for convenience, Buyer will ba liable to cwrts locabed in the State of Kama� for
purposes of any
Seller for SeIler's reuonab3e costs incurred in the suit, acti�on or other proceedin� arising aut of this
performaivae of this purchase oxder that Se11er cannot A�reement,waives any a�um�ent t�at vemie in any such
mitigaie. Unlass otluenvue agrzed upon in advance in forum is not convenient and
writing by Seller, SellQr may charge Buyer a 25•lo aCrees that the vexue of any
liti�ation uutialed by either of them in connizctionwith this
resEockittP fe4, if: (a) the Buypr returns aay non-defictitre Agreement will be in either the Distriet Court of lohnson
goods covered by this purchase order; or (b)prior to Caunty� K.amas, or ttuQ Unilod States Dishict Caur�
shipmen�but afber the soods are praduced by Sellar,Buyer Dsstrict of Kaa�as. If any provision of this punchuQ ordar
cancels the order Sortha subjectgoods. u unenSorceable, the r�mai
�R P2+ovisiom will ramain nn
efl'ect. No waiver (whetl�ar bq course of dwling or
7• WARRANTY. Selk�'s waYranty 'v pxovided othetwise) is efl'octiva unless it is made in writing and
separafely. signedbyt�wpartytobQchargadwithsuckwuver. Unless
othQ:wisa spQcif�ed in writins, notices mu�t be �ivQn in
g• LIMITATION OF LIA$II.Il'Y. SELLER IS writing by regis�xzed or certifiad mail, raturn receipt
NOT LIABLE FOR ANY CONSEQUENTIAL, �4uestad,addressad to:
INDIRECT, OR INCIDENTAL DAMAGES, OR ANY �91om Si�nals,Inc.
LOST PROF!'TS OR LOST SAVINGS, EYEN IF A At�: Salas De t
SELLER REPRESENTATIVE HAS BEEN ADVISED OF p •
THE POSSIBILITY OF SUCH LOSS, DAMAGES, 93ZSPfk�mzn
CLAIMS OR COSTS, NOR IS SELLER LIABLE F�OR Len�xa,KS 66215
ANY CLAIM BY ANY THIRD PARTY. SELLER'S
AGGREGATE LIABILITY UNDER OR IN
Quotation
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M"'MMm�.La�KtNlti,1t47
; a�n�oo ri■eataw�a�os
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Date OS/O1/2008
To... SGT DOYLE Quote# 610955904329W78
PALM DESERT POLICE DEPARTMENT Terms Net 30
This Quote Expires on 07/30/2008
73510 FRED WARING DR Phone 760-836-1600
PALM DESERT CA 92260 Fax 760-341-7098
Qy Product Descrintion UnitPrice SubTotal
10 PROLASER III BATTERY MODULE $100.00 $1,000.00
l SHIPPING&HANDLING $18.00 $18.00
1 PROLASER III CARRYING CASE $96.00 $96.00
1 CA USE TAX 7.75% $84.94 $8d.94
Total $1,198.94
. ,'1
Signature � _ �� �
, �LQ`'�,_ :����.
*** u� ***
Applicable Sales Taz not Included
***Order subject to agreement between Kustom Signals and customer ou coafiguration and terms***
*** Payment Terms: lYet 30 from date of Invoice***
Phyllis Roberts
9325 Ptlumm Lene$a Kansas 66215-3345
FAX 913-492-1703 Phone 800-458-7866 EXT 3010
Toll Free 800-4KUSTnM �Rnn_dSst_�A���
KUSTOM SIGNALS, INC.
TERMS AND CONDITIONS °
i• APPLICABILITY. Unless othenvise spec��d CONNECTION WITH TTiIS PURCHASE ORDER IS
in awrittenbid,quote orcan�act, the follawing terxns and LIIdIITED TO THE AMOUNTPAID FOR THE GOODS.
conditions shallapply.
9. INDEMPTIFICATION. Buy�ez will indemnify, 1�.
2• P8I('�S AND TAXE5� Prices willbe Kustom defend and hold SQ13ar tw:m1ess fnom all losses,damages, �. .,
Signals, Inc.'s (`SellQ�'� prices in ef�'ect on tha datQ a liabilities and costs, inchiding attorneys' fees, incurn�d or
purchase order is ac cepted b y S eller,and S ella r m,ay change sustained b y S e 11e r as a re sult of any thixd p arty clum mad e
its prices at any tima, in its so1a discrefion. All pxices will a�ainst Seller,iachidii�g a claim by a customer of Buy�er,
be F.O.B.Chamite,Kansas,and n�et of any duties,sa1as,nsa arisin� flom its :veglisen; reckless, willful, or intentio�al
or similar taxes, Sees or assessawnts, axd do not includQ actrons inmarketinE and reselling tl�e goods.
shippin� packagin=or anyinsurance costs,all ofwhich are
Buyer's respons�bility. 10. EXPORT RULES Buyerwill n�ot ship, �ansfer
or export tlroe �oods inbo any country oz use the �oods in
3• PAYMENT. Unless othenvsse providad onthe anY n+a�►ner pno�ubited by the Unibed Stabes Export
face of the ittvoice,paqrroeni is due net 30 days of iavoice AdministmtionAct oranyotherexport laws,zretrictions or
ix US dollars. Partial payments are not permiitad nnless regulations (collectivelythe"ExportLaws'�. Inaddition�if
aouthoxized inwritizig. Partial pay:r�ents will be 4�eated as � good� are identified as export coatrolled ibems under
non-payment. Each inwi�ce is independent from shippix� the ExportLaws,Buqezrepresants and warrants that Buyer
sequence and d'uputes rQlatin�to other inwices. Faibur� to is n�ot a citi�en, or othe:wisQ locabed within,an embar�oed
payaninwicewithin30dayswillbecomideredadefiult. nation (incbsdins, withaut limitation Iran, Iraq, Syria,
Sudan, Libya, Cnba, and North Ko:ea) and that Buyer u
4• DELIVERYAND PERPORMAN(Z. Dafiwry �t otkexvise prolubited under the Export Laws from
dates are approxima�e. Seller disclaims all liabilityfor late nceivin�tl�e goods.
or partial delivery. Se11er may deliver in such lots and at 1 1. MISCELL1lNE OUS� This
such tiaLes as is conveniex�t for Seller. purchase order,
toge ther w ith any othe r w ritten agreemant b etwe an Buyer
S• LOSS IN TRANSIT. Risk of lo�s will pass tio � Sallez, if any. (i) u the exchirive statamant of tlw
� � Buyerupon deliveryof tlw goods to the carrier. In case of P��s with raspeCt to the subjact matte: and supersQdas
breakage or loss ia trami� Buy+�r will havie notation of �Y P�r or contemporaneaus cozmnnnications; (a) may
same made on expense bill before payins freight. S e11er �t be amended except ia writing execubed b y the parties;
may rQjact claim� for skorfages not xude witkin 15 days of � ��� �''�1 be i�rprQbed and exforced in accordance
Buyer's receipt ofthe soods. with tHe laws of tl�e State of Kulsas,withaut giving ef!'Qct
to principles of conflicts of knr. Thi� purchase order is:
(1)�olely for the b enefit of the paxtus, and no provision of
6• TBRMIIUATION, RBSTOCI�TG CHARGBS. this purchase order will be deaYeud !o conSer upon any
Buyer may tezmina�e this purchase order for its other person any remedp, claim, liability, reimbursement,
convenieruce, in whole or in part, b y writtery faxed or cause of action or other
bQlegraphic notice at any time. If Buyer 4erminab¢s this riSht. Euh party cotuents Eo the
exclusive personal jurisdiction of tke state and federal
purchasa otder for convenienca, Bnyer will ba liab]e to caurts locabed in the State of Kansas for purposes of any
S eller for S ellar's reasonable costs iz�curned in the suit, xtion or other proceedin� arising aut of this
pQif'ormazica of this purchase o:dar thaf SeIlar cannot Asreemext, waives any argument that vemie in any such
mitigala. Un1ess othanvise ag�ed upon in advance in forum is not com*enient and agrees that the venue of any
writing by Seller, SQller may charge Buyar a 25% litigation initiabed byeitherofthem in connectionwith this
resbocking fee, if: (a) the Buyar returns any non-defective Agreement will be in either the District Court of Johnson
�oods covered by this purcltase order; or (b)prior �o County, Kansas, ox tl+e Unibed States District Caur�
shipment,but af�er tha goods ata produced b y Seller,Buyer District of Kansas. If an
caivals tkw order Sbrtha sub'ect oods. Y P�'���of this pux�hase order
J � is unensorceable, tha xvmainin� provisions will nznain in
ei!'ect. No wuwr (whetl�az by eaursa of dQaling or
7• WARRANTY. Sellex's warranty is provided othe�visa) u af!'Qctive unless it u made in writing and
separaEely. sign�adbythepartytobechargedwitksuchwaiver. Unless
otha:wise spacified in writins� notices must be �iven in
g• LIMITATION OF LIABII.ITY. SELLER IS writing by regisEarad or certifiad mai2, neEurn recQipt
NOT LIABLE FOR ANY CONSEQUENTIAL, requested,addressed to:
INDIRECT, OR INCIDENTAL DAMAGES, OR ANY Kusbom Si�nals,Inc.
LOST PROFITS OR LOST SAVINGS, E�EN IF A At�: Sal.sD� t
SELLERREPRESENTATIVEHAS BEEN ADVISED OF p •
THE POSSIBILITY OF SUCH LOSS, DAMAGES, 9325 Pfbumm
CLAIMS OR COSTS, NOR IS SELLER LIABLE F�OR Len�exa,KS 66215
dNY CLAIM BY ANY THIRD PARTY. SELLER'S
AGGREGATE LIABILITY UNDER OR IN