HomeMy WebLinkAboutFY 08/09 - Industrial Shoe Co. - Safety FootwearX I
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Approve the Current Vendor, Industrial Shoe Co., to Provide Safety
Footwear for City Employees for Another 12 Months
SUBMITTED BY: Gary Rosenblum, Risk Manager
APPLICANT: Industrial Shoe Company
1421 E. 1st Street
Santa Ana, CA 92701
(714) 796-1976
(714) 796- 1975 Fax
DATE: June 26, 2008
Recommendation:
By Minute Motion: Approve current vendor to provide safety footwear for
City employees for another 12 months.
Executive Summary:
If approved, the vendor, Industrial Boot Company, Santa Ana, California, will continue to
bring a "boot truck" to the City on a regular basis. The boot truck is a semi -trailer that acts
as a transportable boot store containing many brands and styles of industrial safety boots.
The vendor also provides expert boot fitters who work with the employees to ensure they
get the right boots for the job and that they fit properly. All employees who are in the safety
boot program have been receiving boots through this vendor for the past 12 months.
Safety boots can also be acquired through the same vendor through the mail. There is no
commitment to the vendor for a minimum purchase or minimum time. The City has been
generally pleased with the service provided.
The past 12 month experience with this vendor shows that they can provide multiple
brands and styles to meet the needs of all employees, and this system 1) improves the
City's efficiency in meeting the safety needs of our employees; 2) insures continued
compliance with California OSHA; and 3) improves the fiscal management of the safety
boot program. There were two visits by the boot truck in Fiscal Year 2007/08. The
approximate cost for the first visit was $7,098.00, and the second visit was approximately
$5,743.
Funds will be available in Account No. 110-4260-422-3915 in Fiscal Year 2008/09 for this
purpose.
Approve Vendor to Provide Safety Footwear for Employees
Page 2 of 2
June 26, 2008
Discussion:
City employees who are required to wear safety boots for their job are part of the City
Safety Footwear Program, which is part of the City's Injury and Illness Prevention Plan.
This program requires a hazard assessment of the job tasks, and based on the hazards,
certain safety features are required for the safety footwear the employee wears while on
duty.
This vendor has been providing good service to the City and its employees after 2 visits
with their boot truck in the past fiscal year. The vendor has tracked all boots provided to
employees for the purposes of meeting the requirements of California OSHA for safety
footwear. They provide a single invoice to the Risk Management Department for all safety
boots provided. Employees no longer need to pay out money upfront, and Finance no
longer have to cut individual checks for reimbursement. This new system has reduced
administrative effort, and has ensured that the quality of boots received by employees is
uniformly high.
The employees have a very wide selection of brands and styles, and with a few exceptions
have been able to find boots that they like from this wide selection. The vendor provides
boot ordering through their catalog, so that employees can acquire their safety boots in
between boot truck visits if necessary. The cost of boots is equivalent to that charged by
retail stores in the area, and the vendor has adjusted their prices to accommodate our
negotiated cost limit per employee.
We do not need to commit to a binding agreement with the vendor, so that if we wish to
change to a different service we are free to do so at any time.
The total cost this past fiscal year was $12,841. This amount may vary slightly in the
2008/09 fiscal year, but is not expected to exceed $7,000. Funds are available in Account
No. 110-4260-422-3915 for Fiscal Year 2008/09.
Submitted By: Depart
Gary Rosenblum
Risk Manager
Approval:
Carlos L. O �`'ga
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ABSENT: None..
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VERIFIED BY: RZ.OKir
Original on File withiCity Clerk's Office
Homer Crdy
ACM for Development Services
IT COUNCIL CTIO3:
APPROVED / DENIED
RECEIVED OTHER
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Paul Gibson
Director of Finance