HomeMy WebLinkAboutRoad Closure - Macker Basketball Tournament - Oct '08�
CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: APPROVE THE CLOSURE OF A PORTION OF SAN PABLO AVENUE
AND WAIVE AMPLIFIED SOUND RESTRICTIONS fN CONJUNCTION
WITH A SPECIAL EVENT SCHEDULED TO BE HELD ON OCTOBER
11 812, 2008
DATE: June 26, 2008
CONTENTS: Coachella Valley Recreation and Park District Event Proposal
RECOMMENDATION:
By Minute Motion, approve the closure of San Pablo Avenue from Fred Waring Drive north to
Magnesia Falls Drive on October 10-12, 2008, and permit amplified sound beginning at 8 a.m.,
the retail sale of logoed merchandise as well as food and beverage products on City owned
property in conjunction with the "Macker Basketball TournamenY' scheduled to be held on
October 11 8� 12, 2008, and deny the request for a$30,000 cash sponsorship.
EXECUTIVE SUMMARY:
Approval of this request will allow the Coachella Valley Recreation and Park District (CVRPD) to
move forward in organizing this event.
BACKGROUND:
Representatives of CVRPD have met with City staff to discuss that agency hosting the "Macker
Basketball Tournament" on October 11 8� 12, 2008. CVRPD's original proposal requested the
closure of EI Paseo to hold this event; however, in meeting with City staff it was determined that
this location was not feasible due to significant safety concerns. An alternate site of San Pablo
Avenue north of Fred Waring Drive was discussed and agreed upon by all participants. The
amended proposal would require the closure of San Pablo Avenue north of Fred Waring Drive to
Magnesia Falls for three full days; Friday, October 10, for set-up and for the actual event on
October 11 8� 12, 2008. Use of this location would also allow CVRPD to access the adjacent
Civic Center Park and College of the Desert properties for attendant activities and parking. In
addition to the street closure, CVRPD is requesting a waiver of the 9 a.m. restriction on
amplified sound and to sell Macker (a for profit enterprise) logoed merchandise as well as food
and beverage products on City owned property. The original proposal from CVRPD (attached)
also requested that the City sponsor this event in the amount of $30,000 and donate Fire, Police
and Public Works personnel, services, and equipment, in an amount that would equal
approximately $20,000. The City's Marketing Department reviewed the attached event proposal
and determined that it does not present a marketing value to the City. In addition, the City of
Palm Desert currently sponsors the CVRPD Senior Games in the amount of $26,000.
Therefore, in lieu of a cash sponsorship, staff recommends that the Ciry donate Fire, Police, and
Public Works personnel, services, and equipment to this event. These donated services,
personnel, and equipment would constitute a$20,000 in-kind sponsorship.
CITY COUNCIL STAFF REPORT
JUNE 26, 2008
RE: APPROVE THE CLOSURE OF A PORTION OF SAN PABLO AVENUE AND WAIVE
AMPLIFIED SOUND RESTRICTIONS IN CONJUNCTION WITH A SPECIAL EVENT
SCHEDULED TO BE HELD ON OCTOBER 11 &12, 2008
Therefore, staff recommends that the City Councii approve the closure of San Pablo Avenue,
waive the 9 a.m. restriction of amplified sound, and permit the sale of inerchandise and food and
drink products on City owned property from October 10-12, 2008, and direct staff to work with
event organizers to address public safety issues and establish parameters and conditions of a
Special Events Permit; donate in-kind services in the form of Police, Fire, and Public Works
personnel, services, and equipment at a value of $20,000; and deny the $30,000 cash
sponsorship request for 2008.
;
/��� U
PATRICIA SCULLY, CFEE P L GIB ON
SENIOR MANAGEMENT A LYST DIRECTOR OF FINANCE/
_ CITY TREASURER
>
�
CARLOS L. TEGA
CITY MANAGER
CITY COUNCIL,ACTI�7Iv :
Ai'PROVED ,/ DENIED
REC�IVED OTHER
AYES��G ��'i'� (�-a��c_G� �
NCiB S : �c �
A�5 EI1T'�� : �
ABSTAIN: •
VERIFIED BY: �
Original on File with City Cl,erk's Offic�
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Ct'�ACHELLA VALLEY
RECREATION AND PARK DISTRICT
June 3, 2008
City of Palm Desert
Parks and Recreation Commission
73510 Fred Waring Drive
Palm Desert, CA 92260
Attn: Janis Steele
Janis,
The Coachella Valley Recreation and Park District (The District) has received
approval from the EI Paseo Business District Improvement Board to hold a
special event on a portion of EI Paseo on October 11 & 12 of 2008. The
District is planning to host the Gus Macker 3-on-3 National Basketball
Championships and a local Gus Macker basketball tournament on these
dates. We ask that the Palm Desert Parks and Recreation Commission write
a similar letter of support to the Palm Desert Marketing Committee as well.
For the Commissions information, the Gus Macker was founded in 1974 in
Lowell, Michigan by two brothers Scott and Mitch McNeal. It began as a
driveway, basketball competition amongst neighbors and is now in its 35th
year and consists of over 50 weekend festivals that are held in communities
from California to New York. The Macker is an event for both genders and all
ages 10 years and up. It is a family event that emphasizes all that is good
about the game of basketball. It continues to be the business and passion of
the McNeal brothers.
During the course of the spring and summer months The Macker's 50 local
tournaments (tournament schedule is attached) will identify the teams
qualified to participate in our National Championship event in October. We
anticipate approximately 200-250 teams of four players (1000 players) will
participate. Players, friends and families from all of the tournaments will travel
to the National Championships, most from east of the Mississippi River. All
these individuals will require housing, meals and transportation during their
weekend stay. The District also will host a local Gus Macker tournament to
allow regional player participation. We anticipate 175-200 teams from regional
locations. A percentage of these teams will also be coming from out of town.
We foresee spectator participation of 4000-6000 for the weekend event.
In association with the Macker, The District is hosting two other events which
will impact the visibility and economy of the weekend. The Gus Macker
national office will be holding their annual conference for all their local
organizers on October 9-11. All of these individuals (approximately 100
attendees, not including spouses and family members) will be coming from
out of town and staying in the valley through the weekend. The District is also
hosting a free-to-the-public concert featuring the legendary recording artists
"War" on Friday night October 10th. In addition, this is the weekend of "The
NBA Outdoors" - Phoenix Suns vs. Denver Nuggets game at the Tennis
Garden. A number of smaller special events will take place during the course
of The Macker. They could include activities such as a slam dunk contest,
three point shooting contest, long distance shootout, kids, court, etc. All of
which add to the excitement and variety of the weekend.
The District asks that The Parks and Recreation Commission draft a letter in
support of The Macker and reinforce the EI Paseo Business District
Improvement Board in its recommendation to the City Council to support the
event on EI Paseo. The District requests that this letter of support includes
backing a request that the City support the event with a contribution of
$30,000 as well as accepting the costs associated with the City's
participation, i.e. public works, police, fire and emergency medical fees. We
have previously met with Mr. Speigel and Mr. Ortega, both of whom have
indicated support for the event and the financial contribution. We had not
discussed the contribution of services.
Attached you will find an estimated budget and general information. regarding
The Gus Macker. I will attend the June 3�d Commission meeting to give a
more detailed description of the event and to answer any questions the
members may have. If, in the meantime, you have any questions or
suggestions, please don't hesitate to call.
Sincerely,
G'�ai� �e �tt
Craig DeWitt
Superintendent, Operations & Guest Services
760-347-3484
1n� ��T cN �m+ � T•t
but ycu•11 D. Wqyfap
ro:.on ris.r wew.ri
�y�,,; � Coachella Valley Recreation and Park District
.ua, �,�, .,� ,au�,n s�a�i ,i��ar.�aa.
•'s",'� �at•�� � t� �
'� --.-•==�°r.T�� Fiscai Year Juiy 2008- June 2►�0� Budget Request Forn�
Department= RLS
� Division: Special Events Program: Gus Macker
Prior Year 2008�2005 +1-
DESC4IP'IC�� Bud�et EsUmatQd Actua Budpet Dif#erenoe Note =
REVENUE
4oass - e�s � s�,�s �
�7G5 - Grar.ts 8 Donatrons $
�3�Se� Revenu� S
aE'JEt,UE TO-k,LS: �
STAFF -
5' i �- RaR z ir^e Seldries I
t�itae� Staft'mg Needs I $
STAFF cX�EFJSE TOT+0.LS: $
EXPENSES
3QGD - Refu�ds $
#�0�5 - Ccmmu�catiot+s � $
94F0 - Faoil ty R�rta's I$
@oP5 - EcWfPment Rentals $
3 �C� - Mlateriats a�d Supp6zs
�'��S - 4lnifttrms $r
9",�0 - General 5ervices I $
ea�s = us�i�es � � $
8iC0 - Repa�r 8 Main:ersan4e $
�225.= Minor Equtpnaani $
32�4 - Fleet VAhictes $
92T5 - Sp�.i[ Fe�es '$
J�Ca - Comaut�r 8 Qffice EqUio. $
8325 - t�ca Sre+p�6es $
93'SU - Travef 8 �rof. Davelr�pme�s: $
63T5:- P�s;sioera��rwioas �; , ' $
t)PE�AT NG EX.�cPJSE T�TA,LS: $
IProf t� _c�s•:
- � - �
-� -a
- � - $
- $ - �
_ I � � I �
- $ - �
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- $
- $
_ $
_ $
_ $
_ �
_ $
_ �
_ $
- $
- $
_ $
-a
-�
$
- �
- $
- �
_ �
- $
_ �
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_ $
_ $
- $
�
- $ - 21
4.000 � �4,000 �2
46,QQ0 � 4f,000 23-a�
50,GC0 a FD,000 �-- ---
�
3,�46 $ �7&tU �0
3,840 $ 3,844
- �
- �
�,�Qn �
1,�50 �
» +.�
37,7G0 �
- $
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- $
- �
�5,Sg0 $
57�
2,50i7
1,550
37,700
45,590
16-18
� -a
e-,G
Program Nairapive:
Base� on to t�ilrnar�ery�s. �ne Na�ioral Chamoionshi� and -he L�c�l Taur��msn: Tota �+.art cipatire t-rams 3� �C�
I
i al �� .�i. i �.k��� �,6�«:, ;lii.'�.
j!'Ilili�l4 !I ����1��4116itl1n.�'d.niM
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�Description
t'IUU -lNaterrals ana 5upplies
6f00 - INafi�iats and Supplies
T'�'ai 0` FA3'�::fi: i5.�r�d 3tlp^I'r�;
fi150 - t3eneial Servites
�15� - General Seroices
8150 - Getterai �enrlces
6157 - General Services
615d - Genetal 3ervices
�:�?.� ��rv�l S�t'�t��
Items donated in trade ior spansor
6(f75 � Eqt�sn�t Renla�s
6075 - EWipment Rentais
�75 � �qulprt�irt RentB�
i _�.3t cqu:pr�ent �en�;!
't.�t� �rsAr�
4C45 - Charges fcr Serv,ces
4105 - �rar�s � Oonations
Other Revenue
t}1h8�' ReV@tiUe
Other Revenue
Qtfler Re�'ieiluB
Other Reve�ue
OU78f ReY8ftU8 =$peClHt E1�1tS
4the� Rsv�
To�l "Ott�t" Revenr�
� �f�s 4hQtiR'1Y t�qe �r1�i'i
�.D!?C �� S20lhr
�D.?C 2D 520/hr
FDI�C � S2�(tx
AG/?C ,� S20mr
.AD�PC � 520+'hr
Custodian � S181hr
Recreati�n Leader � 9.82rh�r
Coachella Valley Recreation and Park District
Fiscal Year July 2Q0�- June 200J Budget Req�iest Back t_Jp !
Department: RLS
Division: Speciai Events ;
Program: Gus Macker '
� tdote # �
1
2
F
&
7
A �
9
11
12
13
td
15
16
17
18
19
2�J
J
2i
72
23
2d
25
26
27
�
29
30
31
32
33
34
36
37
38
39
44
Amount � Notes or Expfanation Details '
�bi,tUU.UU �ourt t�a�ners �onse: by spor�sor donanons}
5350.DD Buirtec - Trash boxes and liner�
�v � '. �',) . �i.
51.�4UO.Od Medkai Services (esUrrsate irom 2 d�y tr�lc rrteet
$2,200.00 Event Support Serrices - �n 2 pec,pl� x 7 hrs t4 pm-t 1 pm j, Sat 4 oe�ple x? 2 I
$2.500. DQ RiVer9ide �oifntY Sh�iif _. ._
S3�J.CtiO4.00 �,�;F,���C'�ftiF�i111A1; ,� aen
$1.60D.t3D
. , 7 ^t� :+ .. .
2-� golf cars; bleachers, gators from �he GC.
S1,?OD.OD Surrtec - Potta-potties tfl x$6Q x� days
$3�O.00 Forklift for huck unbad and bad
S100D.00 Tent �entat
L_ d;J t�,
� z.S.r,Ea'� tar,
SO.L��� �oliected and retained by the 3us Macker
E4.00O.UO Donarion trati t3us HAadter � S10ttearn �td 400 botai teartts
on Aadc
$4.J(DO.OQ Court sales - 16 caurls iof 32) � S2�+couR
$5,000.00 Natlonal Cham�a� %P Men's 8 VYoet�erPs Di�ns
$2,060.00 Local Tournan�ent T�p Men's 8 Won�en's D+visions
530;000.06 Tosxnah�nt Sponsorslitp
$t ,rJ00.00 Dream Cotx: Suonsorship
S2,C�_� �ait►t Qunk Cor►t�i
liYl �ribblers - Child Care �r�•oenue denved from sponsorsh�p and entry (eE)
Ho�P Oreams - Kid� Court {reve�ue dafN�ed trom �onso►st►� and eniry [ee)
�r�e Point Shaot-out {revenue der�ved from sponsorsh� and enN,r fee)
LonS D�tance Ca��nection f reverws � fmm spo�tisoc�p and er►trY fee)
Fa�est Lay-up'FT,3 pomter {revenue denved fr�n sponsorsh�p and entry fee)
$U.000.oa coru�ssion 96
55t7,iHiQ.4Q
g�, �.a;3 ,�;;
$1,�O.00 72 hrs volun:eer Coordina?a 2 hrsrwsek begin PAay & 2d h�s on weekend
$3BO.00 i8 hrs Regis'rat+cn Goordinator - h tor recrua�mg,prep & i2 on wEeksnd
$520.OG 26 hrs'aVater D:stnhution Coordinator - 10 rec�uitlnglpftip R 1G on vreekend
$2CO.DC 1C hrs Trnphy Dis.r+�utian Coordina:w - 2 hrs recruif,n� & 8 hrs �n weeke^d
$�ICA.al 2C hrs Courtes� Coo�Cinator - 4 iuc prep & 1E hrs a^� weekend
$57S.00 �2 hrs Eti�eninr� site clean-up 2 fn, 3 sat. � Sunday z 4.ndrriCua4s
�?w4.DC 35 hrs �isc
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"� ►" Yoars of Gus Macker Baskett��ll lives on in th�
minds of t�r�op junkic;s c��ry��rher� ... but th� ri�t�i1� c,n
ths� insid�* story ar� seldorr� m�d� �ublic.
� lr�r��" �[ts�re��
i974 5;�0 El�zabeti� St., Loweli, Mic;higan, not far trt�ny Lcav�ll Nic�h Sch�ol ...� plar..� where
yot�th had been yafh�nng fn- same tirne, playir�y 3-�n -3 t�asketE��tL Tl�e flowe� are bloomir�g. .
. 5pnng is +n the air, ., cost of a qalian af gar�oline �s .�53� first�cl�ss st�mp, .da� ...� �in�e�n
eggs, .78� ...#1 f�u�iite N show —"Afl In I he 1-am ily" ,.,�erald �ord b��crmos �he 38th Presi-
dent ... tt�e Bostvn Ceitic�s are ti�e NBA ct�Eampi�ns far the i2th tim� in 1i3 y��rs ... Spring v�ca-
ti�n was here ... and everyan� was rostiesst Little did tl-►�y knaw, thoy were �baut t� enter the °Th�e
Macker Zona"! Sc.c�tt Mr.Ne�t, his brcrther Mitct�, �nd 17 friends threw a dallar in a hat .. chose u�
teams .,, anci weni at �eact�� ath�r 3-an-:� �n l�tom ��d Pc�� McN��I'� r.triuevray .._ ch�: r��t is h�stor�� .
'1985 - Th+� L�swoll toutn�nts�nt attract�ri 1,��laU tC1R13 eirl(3 Ii�Ei.7�ENIGIP,. (}R .�'jUf; Phaeker r�ppea�e�t in Sp�a�ts Illusl!�,t��t .
19�18 —?he last tows�amor�t w�s ts�1c: in I rwvPl{, �A! vi+th 1,10D t�arrii;. .
�p$� — The t�umament n���v� la B�Idi;�q. F,41 tcams �wrr�dsl ta
1,$q�i. Me�ckertr���elod ti� NldwaiiRpe. Gincir�nati Ftca�woti,
NiUI aixl G�r;alur. il, hotd�ng tis iu!,i inur►i�rments outside
of �1�iclvyan . . .
198� Tha f3ot�J�ny 1at�rnas�npnt 3tt+a�1Cs12� �ds:utt9: S,A�i t�8m�l
19�i Thu B�3l+J+t'� lournam��t c�teu� 4o S,:iJ� teams -;�nnther
�cord �re3ker . . .
19412 - 7hQ @efding h�ac.k5�r rH�r,h�rt 5,c.1�t? toar�i� {5,s1.9�g inr ft��
��f time.
i995 - Gus h4sdce� heid 731r�urr�arr��nt5 a:ross ttio c�urt�y ._
another h4aeker �ecartl. . .
Tod�ry -�008 ., tli�t yrh�a;cs�mc�, "�rreily-nr-ented e�v-rrt iha�
b�an in urie cir�veway ssx�ni�ra.ia3 - 3� y�rs t�ter - 1 Oi� t�ur�7�r�7cr,ls *rns� 19871t�ive �r��r� IiN�i �r.ms� thP t lnf�rri
State� and �anada, r�+sing spproxim�Eely $95,Jt1tl,Uli� for w�rthti��hik.� tus;;�l �:harfiies
As we celebrate o{,�� 35th Anniversary .., that sanze "Dre�.��" continu8s today ... we'��e seer a lot
of ctt8nge� over the y��rs and witl prot�ai�i� �ee mar�y rnore ...��re'�+e rr=�:t incredible pEopid alanr�
`'�� ...�y — your�g �nd afd �like . _ . a��e've trav�'sc� to com-
�s �li over th� co�.��try _._ t�ut the same 3-on-3
����ti r��m�etitRcr� that tiv�� played ir� th� cfriuc�av�y in
i�z 1974 ... �hc� same ener�y .., thv� Same �xGiie-
,, th� same contr'nunily prisl� , cnr�liriues ac�rpss
ur�try todayl!f
Pi��n�s ,yc�u ta t�v�r�rcane far your 1ti�e and
s�npp�or-� of G�rs A�1ac�er Sask�tb�d�
over� the �p��� 35 yt��r�
�r�d for a!lowiat� ttS �c� ,�� ��ri n�` , . .
�`t�t.i�' C31�?��A�Y!1�
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20�}8 Tourri���l�nt �eh�c�t�l�
5-6 Phcenix, AZ
12-13 Greemiite, MI (Indoor} Youth
2&�7 Las Cruoes, NM
17-18 tronbon, OH
Alamogordo, NM
24,25 Qiancy, IL
London, OnL Canade
8urton, MI
31-1 Zanesvt"Ite, OH
J�e 7� Chi[licothe, OH Youfh
Morris, IL
Jamestown, NY
Grand Rapids, MI
14-15 Wausau, WI
Tracy, CA
ParFcersburg,llWV
TF�rce Rrvera, MI
21�2 Buffalo, NY
Z8,29 Ludin�an, MI
Riverdale, IL
Roswefl, MM
SoiRt�field, MI
Stroudab�rg, PA
July 12-13 Cambridge, OH
Eau Claire, MYI
Springfie�d, IL
Norwic�, NY
19-20 Greenville, MI
Ocanomowoc, WI
Muncie, IN
Cham�aign, iL
26-27 Horttell, NY
Fin�ay, OH Youldi
J�cJcsonlLansing, MI
Plelsonville, OH
Peoria, tL
August 2-3 Sheboygan, WI
ML P�easant, w
St Paul, MN
Koko�n4, IN
Colurnbua, OH
9-14 Belding, MI
16-17 Olean, NY
N�ansfield, oH
Ntsc�mb, IL
23-2� Rockford, IL Youtihh
30-31 Socorro, NM
Sept 27-28 Lafayette, IN
flCtobef 11-12 NATIOKAL CHMIPIONSHIP
Iridian Wella, CA