The URL can be used to link to this page

Home My WebLink AboutC27820 Maintenance Svcs Civic Center Park Lagoon & EntradaContract No. C27820 CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT STAFF REPORT ILNJ REQUEST: Award the Maintenance Contract for the Civic Center Park Lagoon and the Entrada Water Feature to Southwest Aquatics Inc. SUBMITTED BY: Jay Niemczak, Parks Facilities Manager CONTRACTOR: Southwest Aquatics Inc. 42200 State St. Palm Desert, CA 92211 DATE: June 26, 2008 CONTENTS: Agreement Recommendation: By Minute Motion: Award the Maintenance Contract for the Civic Center Park lagoon and the Entrada water feature in the amount of $19,140,00, to Southwest Aquatics Inc., of Palm Desert, California. Discussion: On May 27, 2008, Staff advertised and requested bids for the maintenance of the water feature at Civic Center Park and the Entrada water feature. On Friday, June 12, 2008, bids were opened with the following results: Southwest Aquatics Inc., Palm Desert, CA $19,140.00 Staff has reviewed the bid and found Southwest Aquatics Inc. to be a responsible bidder. Southwest Aquatics performed the lagoon and water feature maintenance in 2007-08. Southwest Aquatics have met all of the requirements and special requests of Parks Staff. Funds have been requested for this work for Fiscal Year 2008-09 in the Landscape Maintenance Account Nos. 110-4610-453-3320 and 110-4614-453-3320. Staff Report Award of Lagoon and Water Feature Maintenance Contract June 26, 2008 Page 2of2 Therefore, Staff recommends the City Council award the Lagoon and Water Feature Maintenance Contract with a optional one year extension to Southwest Aquatics Inc. of Palm Desert, California, in the amount of $19,140.00, and authorize the Mayor to execute the Agreement. Submitted By: ./ J J Ni mczak rks Facilities Manager Approval: Homer Cro ACM for elopment Services Carlos L. Orteg City,_jVlanager Paul Gibson Director of Finance Department Head: !/I (.4A ants Steele arks and Recreation Services Manager Sp nce Lar dsca CITY COUNCIL CTION: APPROVED DENIED RECRIVED OTHER 1+.1E2TIN DATE (D ',2%`C'Y AYES :rc { 4�:��i # I/ ('ki1Y,r\ NOES: N rN j AB S ENI° : we ABSTAIN: Iti ucle_ VERIFIED BY: jCt,IC Original on File with Cit Clerk's Office GIDevServicesUay NiemczaklMaintenance Contracts\STAFF REPORT LAGOON MAINENANCE.doc Contract No. C27820 AGREEMENT THIS AGREEMENT is made and entered into the City of Palm Desert on this 26 day of June, 2008, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY", and Southwest Aquatics Inc. hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on May 27, 2008, the CITY invited bids for lagoon maintenance services for City maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a proposal, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: (1) TERM. The term of this Agreement shall be from July 1, 2008, through June 30, 2009, or to such later date as may be agreed in writing between parties. (2) CITY'S OBLIGATIONS. For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore the total sum ($)19,140.00 as set forth in the Contract Documents and adopted by the CITY. (3) CONTRACTOR'S OBLIGATION For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the Specific Terms and Conditions. (4) HOLD HARMLESS AND INDEMNIFICATION. CONTRACTOR agrees to defend, indemnify, and hold harmless The City of Palm Desert, its officials, officers, employees, representatives, and agents from and against all claims lawsuits, liabilities or damages of whatsoever nature arising out of our connection with, or relating in any manner to, any act or omission of CONTRACTOR, his agents, employees, subcontractors and employees thereof in connection with, the performance or non-performance of this Agreement. The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the CITY and do whatever is necessary to protect the City of Palm Desert, its official, officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. (5) AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing, signed by the CONTRACTOR and approved by the City Council of the CITY. Page 22 of 24 Contract No. C27820 (6) TERMINATION. If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or condition contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perform; which notice must give CONTRACTOR a three-day notice of time thereafter in which to perform said work or cure the deficiency. If CONTRACTOR fails to perform said work or cure the deficiency within the three (3) days specified in the notice, such shall constitute a breach of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, except as otherwise set forth herein, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligation of CONTRACTOR's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY's Notice of Termination, minus any offset from such payment representing the CITY's damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined in the CITY's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. (7) (8) (9) The City Council may terminate the contract with 30 days written notice for any reason. INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid Submission Form(s), Addendum Nos.0; Change Orders; additional or supplemental specifications, drawing, maps or diagrams; and CITY issued forms relating to this project, are hereby incorporated in and made a part of this Agreement. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by this reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. ANTI -DISCRIMINATION. In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of any person because of the age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. Page 23 of 24 Contract No. C27820 (10) AUDIT. CITY shall have the option of inspecting and/or auditing all records and other written material used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. (11) NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail, return receipt requested, addressed as follows: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260 (12) LITIGATION COSTS. In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. (13) AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do warrant that each individual executing this Agreement on behalf of each party is a person duly authorized. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first hereinabove written. CITY OF PALM DESERT A Municipal Corporation CONTRACTOR JEAN BENSON, MAYOR CITY OF PALM DESERT, CALIFORNIA ATTEST: APPROVED AS TO CONTENT: RACHELLE D. KLASSEN, CITY CLERK APPROVED AS TO FORM: DAVID J. ERWIN, CITY ATTORNEY JANIS STEELE PARKS AND RECREATION SERVICES MANAGER Page 24 of 24