HomeMy WebLinkAboutAppropriate Funds - HHW Facility by BurrtecCITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: APPROPRIATE FUNDS IN THE AMOUNT OF $150,000 FOR THE
CONTINUED OPERATION OF THE HOUSEHOLD HAZARDOUS
WASTE FACILITY BY BURRTEC WASTE & RECYCLING
SERVICES
SUBMITTED BY: Frankie Riddle, Director of Special Programs
DATE: June 26, 2008
CONTENT: Copy of Solid Waste Contract Page No. 30
RECOMMENDATION:
By Minute Motion, approve appropriation of funds in the amount of $150,000 from
Account No. 236-4195-454-3090 (Recycling Funds) for the continued operation of the
Household Hazardous Waste (HHW) Facility operated by Burrtec Waste & Recycling
Services.
DISCUSSION:
In 2000, the City opened its permanent HHW Facility, which is operated by the City's
contracted solid waste hauler, Burrtec Waste & Recycling Services. Since that time, the
City has utilized grant funds to pay for the continued operational costs of the facility;
however, those grant funds were recently expended. Although staff is currently in the
process of preparing a grant application for the California Integrated Waste
Management Board's Household Hazardous Waste Discretionary Grant, which would
provide funds for continued operation of the facility, this is a competitive grant process.
The City has previously received funding three times.
Per the City's Contract with Burrtec, both agencies must pay for the continued operation
of the HHW Facility at a 50/50 split up to $50,000 (over grant funds), after which the City
and Burrtec are required to negotiate a funding arrangement to keep the facility open.
As both agencies have reached the $50,000 limit, and the City must continue to
reimburse Burrtec for the operation of the Facility, staff is requesting that additional
operation costs be appropriated from Recycling Funds. Staff will be addressing the
HHW facility and operations as part of the contract negotiations.
Below is a breakdown of non -grant funds incurred during FY 06/07 and FY 07/08:
Fiscal Year Citv's Portion Burrtec's Portion
2007/08 $42,959.29 $25,000.00
2006/07 $28,013.40 $28,013.40
Total $70,972.69 $53,013.40
HHW FACILITY NON -FUNDED OPERATIONAL COST APPROPRIATION REQUEST
JUNE 26, 2008
PAGE 2
Staff recommends that City Council authorize staff to appropriate funds in the amount of
$150,000 from Account No. 236-41195-454-3090 for the continued operation of the
HHW Facility.
Submitted By:
Approval:
Frankie Riddled--- Carlos L. Ortega
Director of Special Programs
Concur:
Sheila R. Gilligan
ACM of Community Service
City Manager
Paul S. Gibson
Director of Finance
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a result of such applications shall be remitted to the Company in an amount up to the
Company's actual HHW Facility operating and Disposal costs.
In the event that grant monies are insufficient to offset the direct out-of-pocket costs of
hiring a subcontractor to operate the HHW Facility, City and Company agree to share
the unfunded cost of operating the HHW Facility for Palm Desert customers on an
equal basis, with the City and Company contributing up to $25,000 each annually, to be
adjusted annually after the second Rate Year for changes in the PPI in accordance with
Section 6.4. If the actual amount required to operate the HHW Facility exceeds the
grant funds plus the combined $50,000 contributed by the City and the Company (or
the adjusted amount in subsequent years), City and Company agree to negotiate in
good faith a funding arrangement to keep the facility open as contemplated in Section
4.7.12(A).
C. Annual Statement of Cost - The Company shall submit an annual statement to the
City by February 28th of each year for operations during the previous calendar year.
This report shall include the detailed costs and operating statistics (e.g. number of
Customers and quantities by waste type) for the HHW Facility during the previous
calendar year. Costs shall be broken down by jurisdiction so that costs attributable to
the City's use of the Facility shall be segregated. Any grant funds received by the
Company in excess of the cost of operations attributable to City Customers shall be
either returned to the City or applied against the future costs of HHW Facility
operations, as directed by the City.
D. Materials to be Accepted at Facility - The Company shall accept and remain
permitted to accept the following HHW:
Acids
Bases
Ethylene Glycol
Fertilizers
Household Batteries
Household Cleaners
Kerosene
Lamp Oil
Latex Paint
Lead Acid Batteries
Oil -based Paints
Old Gasoline •
Other Household Flammable Liquids
Paint Strippers
Pesticides and Herbicides
Small Quantities of Mercury
Used Oil
Used Oil Filters
September 11, 2000
-30- City of Palm Desert