HomeMy WebLinkAboutC26381A - Xtsn of Parks Maint. for FY 08/09 Contract Na. C26381A
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Extend the Parks Maintenance Contract No. C26380 for One Year,
and Approve a Cost of Living Increase to the Current Contract
Price.
SUBMITTED BY: Jay Niemczak, Parks Facilities Manager
CONTRACTOR: Kirkpatrick Landscape Services Inc.
43752 Jackson Street
Indio, CA 92201
DATE: June 26, 2008
CONTENTS: 1. Letter from Kirkpatrick Landscaping Services Inc.
Recommendation:
By Minute Motion:
1. Extend the Parks Maintenance Contract No. C26380 with Kirkpatrick
Landscape Inc., Indio, California, for a period of one year (fiscal year
2008-09).
2. Approve a cost of living increase of 3.3% to the current Parks
Maintenance Contract with a new contract amount of $465,965.64, plus
extra work and supplies at the rate specified in the contract in an amount
not to exceed $53,716.
Discussion:
On May 24, 2007, the City Council awarded the park maintenance contract C26380 to
Greenscape Landscape Inc., Desert Hot Springs, California. On Friday September 21,
2007, Greenscape Landscape, Inc., filed a Chapter 11 bankruptcy petition with the
United States Bankruptcy Court, asking that the City release them from park
maintenance contract C26380.
Greenscape Landscape Inc., was released from the park maintenance contract. On
October 3, 2007, Staff offered the park maintenance contract C26380 to Kirkpatrick
Landscape Services Inc. Kirkpatrick Landscape Services Inc., agreed to complete the
park maintenance contract C26380 for an annual fee of $451,080.00.
Staff Report
Extension of Park Maintenance Contract
June 12, 2008
Page 2 of 2
Kirkpatrick Landscape Services Inc., has demonstrated their ability to meet the
specifications of the park maintenance contract, and has worked closely with Parks
Staff to provide responsive and timely landscape services.
Due to the increase in prices of fuel, labor, and materials, Kirkpatrick Landscaping
Services, has requested a cost of living increase of 3.3% be added to their original
contract amount of$451,080.00.
Therefore, Staff recommends that the City Council extend Contract No. C26380 with
Kirkpatrick Landscape Services Inc., of Indio, California, for Park Maintenance Services
in the amount of $465,965.64, including extra work and services at the specified
contract amount not to exceed $53,716.00, and authorize the Mayor to execute the
agreement.
Funds are available for this work in fiscal year 2008-09 in the Park Maintenance
Account No's. 110-4611-453-3320, 110-4611-453-3371, 110-4610-453-3320, and 276-
4374-433-3320.
Submitted By: Department Head:
.�—
Jay iemczak J nis Steele
P s Main nance Supervisor arks and Recreation Services Manager
I:
Homer Croy P I Gibson
ACM for Devel ment Services Director of Finance
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Carlos L. Orte �ITY COUNCIL TIONe
City Manager �pFR��,�D„,�� ._ DENIED
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Kirkp�trick
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May 23, 2Q08
janis Steele
Parks and Recreation Services Manager
City of Palm Desert
73-510 Fred Wari.ng Drive
Palm Desert, CA 92260-2578
Dear Ms. Steele:
- Kirkpatrick Landscaping Services would like to thank the
City of Palm Desert for the opportunity to complete the Parks
Maintenance Contract for the remainder of this fiscal year.
Wa believe our staff and the City's Park Inspectors have worked
hazd to maintain the Parks to the stan.dards required by the City,
We would also like to thank the City for the opportunity to
extend the Parks Maintenance Contract for an additional year.
We would, however, like to request that a cost-of-living increase
be added to the contracted total to offset increases i.n fuel, Iabor,
and equipment costs.
We are hoping to cantinue on working with City Staff to maintain
and care for the City Parks.
Very tr�y uucs
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Steven . kpatrick
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Contract No. C26381A
CI1V Of Pfll �l DESERI
i �j-510 FRED WARIfVG DRIVF.
• -ti: : PALM DESERT, CALIFORNIA 92260-257H
rEt: �60 346-06��
Fnx: 760 34i-7oq8
infoC�palm-dcsert.org
June 26, 2008
Mr. Isaac J. Kirkpatrick
Kirkpatrick Landscape Services, Inc.
43-752 N. Jackson Street
Indio, CA 92201
Dear Mr. Kirkpatrick:
RE: Contract No. C26380 Park Maintenance Contract Extension
The above referenced Contract for park maintenance services for the City of Palm
Desert Parks and Recreation Department expires on June 30, 2008. Per the TERM of
the Contract for Parks Maintenance Services, the City would like to extend the Contract
for the period of one year, from July 1, 2008, through June 30, 2009, in the amount of
$465,965.64. Please sign and return this extension for contract services if you concur.
I would like to take this opportunity to thank you and your staff, and look forward to a
continuing professional relationship. If you have any questions, please feel welcome to
contaet me at (760) 346-0611, Extension 423.
Sincerely, Approved:
J nis R. Steele Jean M. Benson, Mayor Date
arks and Recreation Services Manager
Attest:
Rachelle D. Klassen, City Clerk
cc: Homer Croy, Assistant City Manager for Development Services
Acknowledge:
KIRKPATRICK LANDSCAPE SERVICES, INC.
Signature: Print Name:
Date:
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