HomeMy WebLinkAboutRes 08-56 and 08-57 Presidents Plaza III BID FY 08/09CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Approval of the Presidents' Plaza III Business Improvement District
Annual Budget for Fiscal Year 2008/2009.
SUBMITTED BY: Ryan Stendell, Senior Management Analyst
Stephen Aryan, Assistant to the City Manager
DATE: June 26, 2008
ATTACHMENTS: Resolution No. 08-56
Resolution No. 08-47
Presidents' Plaza III Property and Business Improvement District
Management Plan Fiscal Year 2008/2009
District Map
Recommendation:
Waive further reading and adopt:
1. Resolution No. 08-56, approving the Presidents' Plaza 111 Business
Improvement District Annual Budget for Fiscal Year 2008/2009.
2. Resolution No.08-57 , ordering the levy and collection of assessments for
Fiscal Year 2008/2009.
Executive Summary:
The attached resolutions will allow the City Council to approve the annual budget for the
Presidents Plaza III Property and Business Improvement District. Approval of the
attached resolutions will also allow the City of Palm Desert to levy and collect the
annual assessments for Fiscal Year 2008/2009.
Discussion:
The Presidents' Plaza III Business Improvement District was re-established in 2006 for
a 5-year term and budget. The District is entering its third year of the five-year term.
The District includes properties located on the south side of Highway 111 and on the
north side of El Paseo, between Highway 74 and Sage Lane.
President's Plaza III Budget FY 2008/2009
June 12, 2008
Page 2of2
The City collects annual assessments to pay for services such as landscape
maintenance, street sweeping, and parking lot lighting within the common parking lot
areas. Each fiscal year the City Council reviews and approves a budget based on the
Advisory Board's recommendation.
The Presidents' Plaza III Advisory Board was sent the preliminary budget in June for
their review. The Board indicated their acceptance of the budget as noted in the
attached correspondence. The only modification to the budget is the allowed three
percent cost of living adjustment. The attached resolutions will approve next fiscal
year's budget and allow the City to levy and collect the annual assessments for Fiscal
Year 2008/2009. Staff recommends approval of the attached resolutions.
Submitted By:
Ryan Stendell
Senior Management Analyst
Departmeryt Head:
Homer Croy
ACM for Develop nt Services
Approval:
Carlos L. OrtegV
City Manager
Paul Gibson
Director of Finance
;;ITY COUNCIL ACTION:
APPROVED ✓ DENIED
8 �,, OTHER /1 ( 6
RECEIVED
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MEET I Hn DATE
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ABSENT: ere (Jfl
ABSTAIN: 1nrese
VERIFIED BY: IPA(`
7riginal on File with City Clerk's Offi.€
RESOLUTION NO. 08-56
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, APPROVING THE MANAGEMENT DISTRICT PLAN FOR THE
PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT
ASSESSMENT DISTRICT, FISCAL YEAR 2008/09
The City Council of the City of Palm Desert (hereafter referred to as the "City Council")
does resolve as follows:
WHEREAS, in Fiscal Year 2008/09 the City Council pursuant to the provisions of
Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the
Streets and Highways Code of Califomia (hereafter referred to as the "Code"), and in
accordance with the provisions of the California Constitution Article XIIID conducted
proceedings for the formation of the President's Plaza III Business Improvement District
(hereafter referred to as the "District"), and the levy of annual assessments connected
therewith; and,
WHEREAS, on June 8, 2006 the City Council held a full and fair public hearing
regarding the formation of the District and the establishment of annual assessments and
the maximum assessments required to pay the maintenance and services of landscaping,
lighting, refuse collection and all appurtenant facilities and operations related thereto for a
five year period beginning July 1, 2006 and ending June 30, 2011 pursuant to the Code;
and,
WHEREAS, upon conclusion of the public hearing of June 8, 2006 the City Council
tabulated the property owner assessment protest ballots returned and by resolution
confirmed that majority protest did not exist and by resolution approved the Management
District Plan, appointed an Advisory Board for the District, ordered the formation of the
District, and ordered the levy and collection of the first annual assessments; and,
WHEREAS, pursuant to the Code, the City Council appointed the President's
Plaza III Committee as the Advisory Board for the District and this Advisory Board shall
cause to be prepared an annual Management District Plan (hereafter referred to as the
"Report") each fiscal year for which assessments are to be levied and collected, said
Report shall be filed with the City Clerk and shall contain: any proposed changes to the
District boundary; the improvements and activities to be provided; the estimated costs
and method of assessment; the amount of any surplus or deficit; and contributions from
other sources; and,
1
RESOLUTION Na 08-56
WHEREAS, pursuant to the Code, the Advisory Board has caused to be prepared
a Report in connection with the District describing the proposed improvements, services,
expenditures and assessments to be levied for Fiscal Year 2008/09, and filed with the
City Clerk of the City of Palm Desert and the City Clerk has presented to the City Council
such Report entitled "Management District Plan for the President's Plaza III Property and
Business Improvement Assessment District, Fiscal Year 2008/09"; and,
WHEREAS, The City Council has carefully examined and reviewed the Report as
presented, and is satisfied with each and all of the items and documents as set forth
therein, and finds that the levy of assessments has been spread in accordance with the
special benefits received from the improvements, operation, maintenance and services to
be performed, as set forth in said Report; and,
NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY
THE CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:
Section 1 The above recitals are true and correct.
Section 2 The Management District Plan as presented, consists of the following:
A. A Description of the District boundaries and all properties benefiting
from the improvements and services.
B. A Description of Improvements and services to be provided by the
District.
C. The Annual Budget (Estimates of Costs and Expenses of Services,
Operations and Maintenance),
D. The District Roll containing the Levy of Assessments for each
Assessor Parcel within the District,
Section 3 The Report as presented, is hereby approved and is ordered to be filed in the
Office of the City Clerk as a permanent record and to remain open to public inspection.
Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution,
and the minutes of this meeting shall so reflect the presentation of and final approval of
the Report and appointment of the District Advisory Board.
PASSED, APPROVED, AND ADOPTED this day of 2008.
2
RESOLUTION NO. 08-56
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE ss.
CITY OF PALM DESERT
I, , City Clerk of the City of Palm Desert,
County of Riverside, State of California do hereby certify that the foregoing Resolution
No. was regularly adopted by the City Council of said City of Palm Desert at
a regular meeting of said Council held on the day of
2008 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
JEAN M. BENSON, Mayor
City of Palm Desert
RACHELLE D. KLASSEN, City Clerk
City of Palm Desert
3
RESOLUTION NO. 08-57
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR
THE PRESIDENT'S PLAZA III PROPERTY AND BUSINESS IMPROVEMENT
ASSESSMENT DISTRICT, FISCAL YEAR 2008/09
The City Council of the City of Palm Desert, California (hereafter referred to as the "City
Council") hereby finds, determines, resolves and orders as follows:
WHEREAS, on June 8, 2007 the City Council called and duly held a public hearing
and property owner protest ballot proceedings for the PresidenYs Plaza III Property and
Business Improvement Assessment District (hereafter referred to as the "DistricY')
pursuant to the provisions of Property and Business Improvement District Law of 1994,
Part 7 of Division 18 of the Streets and Highways Code of California (hereafter referred
to as the "Code") and the California Constitution Article XIIID, for the purpose of
presenting to the qualified property owners within the District the annual levy of
assessments and a maximum annual assessment over a five year period beginning July
1, 2006 and ending June 30, 2011, for the costs and expenses associated with the
maintenance and operation of landscaping, lighting, refuse collection and all appurtenant
facilities related thereto; and,
WHEREAS, the landowners of record within the District as of the close of the
Public Hearing held on June 8, 2006 did cast their ballots resulting in the approval of the
District formation and annual levy of assessments related thereto; and,
WHEREAS, the City Council, pursuant to the Code did by previous Resolutions
formed the District, and approved a Management District Plan in connection with the
formation of the District and appointed an Advisory Board that shail cause to be prepared
an annual report regarding the District for the City Council's approval; and,
WHEREAS, the Advisory Board has held a meeting for reviewing and approving
the proposed budget for Fiscal Year 2008/09 and has prepared a Report in connection
with the District for Fiscal Year 2008/09, and filed with the City Clerk of the City of Palm
Desert and the City Clerk has presented to the City Council such Report entitled
"Management District Plan for the President's Plaza III Property and Business
Improvement Assessment District, Fiscal Year 2008/09;" and,
WHEREAS, The City Council has carefully examined and reviewed the Report as
presented, and by previous resolution has approved said Report.
1
RESOLUTION NO. 08-57
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE
CITY COUNCIL FOR THE DISTRICT, AS FOLLOWS:
Section 1 The above recitals are true and correct.
Section 2 The City Council desires to levy and collect the annual assessment for
President's Plaza III Property and Business Improvement Assessment District for Fiscal
Year 2008/09 pursuant to the provisions of the Code.
Section 3 Based upon its review of the Management District Plan, a copy of which has
been presented to the City Council and filed with the City Clerk, the City Council hereby
finds and determines that:
A. The territory of land within the District will receive special benefits from
the operation, maintenance and servicing of the improvements and
appurtenant facilities located within the boundaries of the District.
B. District includes all of the lands so benefited; and
C. The net amount to be assessed upon the lands within the District in
accordance with the proposed budget for the fiscal year commencing
July 1, 2008 and ending June 30, 2009 is apportioned by a formula
and method which fairly distributes the net amount among all eligible
parcels in proportion to the special benefits to be received by each
parcel from the improvements and services.
D. The Assessments so described in the Management District Plan are
consistent with the assessments so approved by the property owners
within the District.
Section 4 The Report and assessments as presented to the City Council and on file in
the office of the City Clerk are hereby confirmed as filed.
Section 5 The City Council hereby orders the improvements to be made, and the levy
and coliection of annual assessments to pay for those improvements to be presented to
the County Auditor/Controller of Riverside for Fiscal Year 2008/09. The County
Auditor/Controller shall enter on the County Tax Roll opposite each parcel of land the
amount of levy, and such levies shall be collected at the same time and in the same
manner as the Counry taxes are collected. After collection by the County, the net amount
of the levy shall be paid to the City Treasurer.
2
RESOLUTION NO. 08-57
Section 6 The City Treasurer shall deposit all money representing assessments
collected by the County for the District to the credit of a fund for the PresidenYs Plaza III
Property and Business Improvement Assessment District, and such money shall be
expended only for the improvements described in the Management District Plan.
Section 7 The adoption of this Resolution constitutes the District levy for the Fiscal
Year commencing July 1, 2008 and ending June 30, 2009.
Section 8 The City Clerk is hereby authorized and directed to file the levy with the
County Auditor upon adoption of this Resolution.
3
RESOLUTION NO. 08-57
PASSED, APPROVED, AND ADOPTED this day of 2008.
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE ss.
CITY OF PALM DESERT
I, , City Clerk of the City of Palm Desert,
County of Riverside, State of California do hereby certify that the foregoing Resolution
No. was regularly adopted by the City Council of said City of Palm Desert at
a regular meeting of said Council held on the day of ,
2008 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAI N ED:
,
JEAN M. BENSON, Mayor
City of Palm Desert
,
RACHELLE D. KLASSEN, City Clerk
City of Palm Desert
4
�
PALM DESERT
CITY OF PALM DESERT
MANAGEMENT DISTRICT PLAN
PRESIDENT'S PLAZA III PROPERTY AND
BUSINESS IMPROVEMENT DISTRICT
FISCAL YEAR 2008/09
Public Hearing: June 12, 2008
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Cnr�orate O�ce OjJice 1 wicalrnn.r
273G8 Via lndustria Llncaster,CA Orlando,FL
Suite 110 �)aklancl,C�� Scacdc,\X';\
1'emecula, C:A 92590 Sacramemo,(::1 llem�his,T:�
'I'eL• (951) 587-3500 Phoenix, ,�1"l,
Tel: (80()) 757-;�iL�I�I (68G4)
Fax: (9�1) �87-3�10
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TABLE OF CONTENTS
OVERVIEW............................................................................................ 1
Introduction 1
Formation 1
DESCRIPTION OF THE DISTRICT .............................................................. 3
District Boundary 3
Improvements and Activities 3
Special Benefits of the Improvements and Activities 4
METHOD OF APPORTIONMENT................................................................ 6
Method of Apportionment Rationale 6
Parking Lot Improvements and Services 6
Method of Apportionment Calculations 6
Apportionment of Direct Costs 6
Apportionment of Indirect(Administration/Reserve) Costs 7
Total Annual Assessment 7
Annual Budget Adjustments 8
DESCRIPTION OF BUDGET ITEMS IN TABLE 4 ........................................... 1
Direct Benefit Costs 1
Indirect Benefit Costs (Administration/Reserves) 1
Levy Breakdown 2
District Statistics 2
District Budget 3
APPENDIX A —ASSESSMENT DIAGRAM................................................A-6
APPENDIX B —ASSESSMENT ROLL .....................................................B-1
Cttt ofP.�6n Dc�scrt I'resident',s Plaza III I'BID Rcncu�al
Final En�incer'.s Rcpnrt
F}'Z008/ZOD9
Overview
Introduction
The Cin� of Palm Desert ("Cin•") formcd and established the President's Plaza I11 Prc>pert��
and Business Impro��ement Assessment District ("District") be�;innin� in I�iscal Year
2001/2002 to pro�•ide improvements and acu��ities that confer special benefits upon real
prc�pert�� ���ithin the bc>undaries c�f the District. The District ���as established and le�•ied
pursuant to Pr�pert}- and Business Improvement District i.aw of 1994, Part 7 of Divisi�n 18
c>f the California Streets and ��i�hwa��s Code ("Act"). Pursuant to the Act, propert�� c�wners
within the District submitted a si};ned petition reyuc:sung formation of the District. The
District was successfull�� fc�rmed f�r a term of fi�•e ��ears and a maaimum assessment was
appro�•ed b}• the prc�perri� owners thr�u�h an assessment ballot prc�ceedin�, conducted
according t� pro�-isi<ms �E the Califc.�rnia Constitution Article XIIID ("Pr�position 218").
Fiscal Year 200�/200G was the fifth �•ear c>f the term of the District Under the prcn�isions of
the Act, the propert�� o�vners ���ithin the District ma�• renew� the District for a maximum term
oE ten (10) ��ears. Pursuant to the Cc>de:, and the provision c>f the California Constitutie>n, the
propert}� c>u•ners within the District appro��ed the conunuaticm of the District and
assessment for an additional five �-ears and on June 8'h, 20(16 the Citt• authc.>rized the funding
fc,r impro��ements and acu�-itie s authorized within the District fi>r a period c>f fi�•e ��ears
(Fiscal Years 2O06/2007 thr<>ugh 2010/2011).
This `iana�;ement District Plan ("Plan") describes the District, imprc��-emc;nts and acti��ities,
method �f appc�rt�c>nment, the proposed assessments for the current fiscal }•ear, and the
ma�imum assessment propc�sed for the fiae-}�ear durau�n of the renev��ed District. The
prc>pc>sed assessments are based on the estimated cc>st to prcn�ide the impr���ements,
acti�•iues, and operatic>ns that prc�vide a direct and special benefit to pr�perties within the
District. The: costs c>f impro��ements, acuvities, and operations include all e�penditures,
deficits, surpluses, re�-enues, and resen-es.
'1'he wc>rd "pre>flert�•," for the purposes c.�f this Plan, refers to real propert�� situated ���ithin
the District, and idenufied as an indi�-idual prc>pert}• or parcel assi�;ned its own Assessc�r's
Parcel :�iumbcr (APN) b�' the Count�� of Riverside �ssessor's Office. '1"he Counri� �>f
Riversicle Audite>r/Cc�ntre�ller uses AP:�]s tc� idenuf�� c�n the ta� rc>II j�arcels and �roperues
assessed for taxes, special assessments, and fees and char�es.
Formation
A �vritten petiuc>n c�f the prc>pert�� c�wners �vithin the District, representin�; more than 70
percent <>f the prc>pc>sed assessment to be le�-ied ���as submitted tc> the Palm llesert Cit��
Cuuncil to initiate formatic�n prc�ceedin�s. The Citt� Cc>uncil initiated pr�>ceedin�;s fe�r the
Ec�rmation c>f the District b�� ade�pun� a resc.�lution expressing its intenuc>n w form the
District. The rc:solutic>n c>f intenucm referenced the En�,nneer's Repc.�rt and the :�tana�ement
District Plan, and nouced the ume and place c�f a public hearin�; on the formavun of the
District and le���c�f assessments.
Prr�rc 1
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Citv u£Pal�n Dcsrrt Prc:sidenr's PL•tza Ill AHID
Mana�,�cmcnt Disrrict PLtn
Fiscal}'ea�2008/2009
��'ithin nc�t less than fc�rt��-fi�-e (45} da�•s and nc>t mc�re t.han ninet�• (90) da�•s c>f adc.>j�tin�; the
resc�lution c>f intenti�n, the Cit�� Cc>uncil held a public hearin�; e>n the matter of fc�rmau�n,
and caused notice to the prc>pert}� ��vners pursuant t<> Secuc>n 54954.6 of the Gc>�-ernment
Code. Public ne�dces and assessment ballc>ts (pr�perri• o�i�ner prc�test ball�ts) �i�ere mailed tc.�
each propert}� o�t�ner at least 4� da��s prior to the public hearing pursuant tc> Article XIIID of
thc Califc>rnia Cc�nstitution.
At the public hearin�; the Cit�• C<�uncil pro��ided the public and pr�pert�• c��ti�ners with an
opportunitZ• to pro��ide oral prc>tests and written prc�tests prior to the adc>ptic�n �f the
I:ngineer's Report and the :�tanagement District Plan. Pursuant to the Culifornia Con.rtitrrtinn
Article�Illll, the Cin• Clerk or its desi�;nate:d alternate tabulated prc�pern• o�-ner assessment
ballots recei�•ed fr�m propert}� o�uners and determined that ma}�rit�� protest did nc>t exist.
Pursuant t� the Act, the (;iri� C�uncil appointed an (:hvner's rlssociauc>n ("r�ssociation") fc�r
the District. This Assc>ciauc>n shall make ��earl�� recc�mmendations te� the Cit�� Council on the
expenditures of re�-enue derived from the le��� of assessments and c.�n the classificauc>n c.�f
pr�perties as applicable. This Associauc�n shall cause to be prepared a report each fisca] ��ear
for which assessments are to be levied and collected. Said annual report shall be file:d with
the Cin' Clerk and shall contain: an}� proposed chan�;es to the district boundar��; the
imprc>��ements and acti�-iues tc> be pro�•ided that ��ear; the esumated cc>sts for that ��ear; the
methc>d c>f assessment; the ame�unt of an�• surplus or deficit; and cc�ntributions from c>ther
s�urces. The (:in' C�uncil ma�� apprcn-e the report as submitted �r as modified.
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A1,1n:�cincnt Dis�ricr P/an
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Description of the District
District Boundary
The District cc>nsists of all �arcels Ic>cated in the commercial business area know�n as the
President's Plaza III ��•ithin the Cit}• of Palm Desert, C�unt}� of Ri�•erside. 'I'he llistrict
indudes sixteen (16) assessed commercial parcels.
'I"he boundar�� c�f the District and the parcels there:in are �enerall�� lc>cated S�uth of Palm
Desert llrive at I-Iighwa}• 11]; North of El Pasc:o; ��'est of Sa�;e Lane; and I;ast of Old
I Ii�;hu•a�• 74, and includes the Palm llesert Parkin� I,ot — a lease parcel tc> the: Cit}' of Palm
llesert l�cated South c>f I li�;hwa�• 111; Last of Ne��� Highwa}� 74; and �k'est c�f Old Hi�h���a}•
74.
Improvements and Activities
In an effc>rt tc� enhance and imprc>��e business oppc.>rtuniues and the appearance of the area
kno���n as the President's Plaza III, the A�enc��prcn�ided funds for the reno��ation and capital
imprc>��ement of the parking lot and landscaped areas related t<> this commercial business
center. In cc>njunction �y�ith this rene>vauon, President's Plaza III Propern' and Business
Impro�•ement District w�as formed in 2001 to provide and cnsure the cc>ntinued operatic�n
and maintenance of the imprc>��ements after the renovations had been cc�mpleted. In 200(i,
the pr<>perri• owners rene�y�ed the llistrict fc�r another five (�) �•ear term; therefc�re, the
assessments �enerated will continue this maintenance. In December 2005, the District paid
for thc slurn• sealin�, re-striping and repair of the parkin� lot thrc�ugh rescrve funds that had
been accumulated durin� the first f�•e t•ears of the term of the District.
lt has been determined that all the prc�perties within the District receive special and disdnct
benefits frc�m the impro��ements and acti��ities to be funded through the assessments. The
imprcn�ements include the necessar�� acti��ities, ser�•ices, c.>perations, administration, and
maintenance reyuired tc> keep the impro��ements in satisfactur�' c�ndition includin�; all
necessar}' labor, material, and eyuipment. '1'he sen•ices ma}� include, but are nc>t limited tc�,
regular maintenance, repair, remo�-al c>r replacement c�f all c>r an�• part of the imprc>�•ements
includin�; remcn�al �f trimmin�;s, rubbish, debris and other solid ���aste; and, pro�-iding for the
gr�wth, health and beautt� c�f landscapin� and lighun� induding culr.ivation, trimming,
spra��ing, fertilizin�;c>r treatin�; for disease c>r damage as ��ell as suppl��in� necessar�� irrigauc�n
and electrical ener��. The specific impro�•ements and acti�-ities include:
• Parking lot landscaped areas: including, but not limited to, ground cc>ver,
shrubs, trees, plants, irri�auc�n and draina�e s��stems and associated appurtenant
facilitics;
• Parking lot lighting facilities: including, but not limited to, bulbs, fi�tures,
p�lcs, �t-iring, and electrical enc;r�,n; and,
• Debris removal: includin�;, but nc�t limited to, re�ular mechanical s���eepin�; c.>f
the parkin}�lc�t.
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Citt�nl'P,i/in Desert I'rrsident'.s Plaz,+IlI PHID
�ilrina�cmcnt Distrrct Plxn
Fisc:rl Y'ear 1008/2009
'I'he cc�sts assc>ciated ��•ith thc impro��ements are eyuitabl�• spread amon�; the benefiting
parcels w•ithin the llistrict udlizin�; the method of apportionment described in the `lethod c�f
Appc>rtie>nment section of this Repc�rt. The tc>tal funds collected shall be dispersed and used
for the services and c�perations j�ro��ided to the District..
Special Bene�ts of the Improvements and
Activities
Assessed prc.�perties ��•ithin the District receive special benefits frc�m c�ne c�r m�re of the
impr���ements and acu�•iues funded thre�u�h the District assessments. Specificall��, lighun�;
and landscapin�;amenities within the parl;in�lc�t, and regular s���eepin�;of the parl:in�;lot.
The special benefits of li�hung (parking lot lights) are the cc>nvenience, safet�•, and securit��
<�f pr<�pert�•, impro��ements, and�;cx>ds. Specificall��:
1. i�,nhanced deterrence of crime and the aid tc� pc.�lice protection;
2. Increasc:d ni�htume safet�� fc.�r patrc�ns and emplo��ees;
3. Impro��ed �•isibilin' fc�r pedestrians and motc�rists;
4. Impro�•ed ingress and egrc:ss t� propert��;
5. Reduced �-andalism and other criminal acts and damage tc� improvements c�r
prc>pert�';
6. f:nhanced aesthetic appeal of the parking area and the properties that are
associated with the parkin�;area;
7. Increased pr�mouon of business activities and opp�rtunities durin�; nighttime
hours; and,
8. The special enhancement to the �•alue uf prc>pert��, which results frc>m the above
bcncfits.
The benefits associated �ti•ith landscaped islands and medians within the parkin�; 1<�t are
specificall��:
l. lmpr���ed aestheuc appeal c�f the parl:in�area and nearb�•parcels;
2. Impro�-ed dust control;
3. Enhanced adaptation e�f the urhan en��ironment��-ithin the natural em�irc>nment;
4. lmpro��cd traffic circulation;
'i. �1 positi��e representation of the businesses ���ithin the District;
6. Centralized locations fc>r refuse collecuc�n facilities; and,
7. The special enhancc:ment tc� the �•alue of propert��, ���hich results frc�m the: abore
benefits.
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Parking lc�t s«•eeping is an essential as►d necessar�� activit�• fc>r all properues—pardcularl�•
ce�mmercial prc>perues. This impr��-ement is funded through the assessments sc�lel�� for the
special benefit c�f prc�perties ��ithin the District. The benefits assc>ciated u-ith this ser��ice are:
1. l:nhanced aesthetic appeal c�f the parking area and the properties that are
associated with the parking area;
2. Impro�•ed dust contrc�l;
3. The special enhancement tc> the ��aluc of prc>perri�, �vhich results from the abo�•e
bcnefits.
The on-�oing operatic�n and maintenance of the landscaping, li�;hun�; and sweepin�;
impro�-ements pro��ide no measurable general benefit tc� other properties �utside the District
or to the public at lar�;e. Therefore, these impro�•ements and the cc.�rresponding assessments
ha��e been identified as 100`% special benefit to parcels within the District.
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�MuniFnancial
Citv of I'.•�bn Dc:sert Presidcnt'.s I'/stz,r!II PBID
Mrrn:i��cment Districr P/a�i
Fiscal}'e,�r 2008/2009
Method of Apportionment
Method of Apportionment Rationale
The cc>sts c�f the District impro�•ements ha�•e each been apporti�ned b}� a f<�rmula and
methe>d, �vhich fairl�• distributes the net ame�unt to be assessed among all assessed parcels in
proportion to the est�mated special benefits to be recei��ed b}• each parcel fr�m the
impro�•ements.
Parking Lot Improvements and Services
�11 assessed parcels «•ithin the President's Plaza III PBID ha��e use of, and access t�, a
cent.ralized parkin�; faciliti� (1<>t) that pro�•ides access, parkin�;, and deli�•cr}� areas fc�r the
businesses and parcels w�ithin the District. Because the parkin�; area is a centralized facilin�
used and accessed b�� all pre�perties within the District, each parcePs benefit is based c�n the
size c�f such parce:l. Therefore, it has been determined that a fair and reasc.�nable reflection c�f
each parcePs benefit for the parking lc.�t impro�•ements shall be basc:d on the apprc�ximate
size, in square feet, c�f each parcel.
Method of Apportionment Calculations
The Total Direct Cc�sts c>f the parkin� le>t imprcn�ements and services are app�rtioned to
each parcel within the District based c>n each parcel's le>t size in square feet. In addiuc�n te� a
parcel's Total Direct Cc�st, each parcel is assessed for District administration eYpenses and a
resen•e fund collection (Indirect Cc.>sts). The Indirect Cc�sts for each parcel ha��e been
apporuoned in the same manner as Total llirect Ce�sts. Therefore, each parcel's Total
�nnual Assessment is the sum of its pre>pc.�rt.ic.>natc share of the Te>tal Direct Costs and T�tal
Indircct Cc�sts.
Apportionment of Direct Costs
The 1'c.�tal llirect Costs esumat.ed f�r parl;in� lot imprc.���ements and ser�-ices (maintenance)
are based �n the estimated annual c�sts to maintain the landscaping,li�;htin�;, and mechanical
sweepin�; of the parkin� l�t within President's Plara III. The Tc>tal llirect Costs are di��ided
b�� the sum �f the square fc��tage �f all parcels ���ithin th� District in order tc� establish a rate
per parcel syuare f��t. This rate multiplied b}•each parcePs syuare foota�e eyuals the parcel's
prop�rucmate share of the parl:in�; Ic�t maintenanec ec>sts (rc.>unded to the nearest e�•en
penn��). The ra�e prc��-ided in Table 1 is fc�r I�iscal Year 2008/2009 c>nly�. Please refer t<� the
District Bud�et (Table 41 fc�r future assessment rates.
Total Direct Cost/Total Square Footage =Rate per Square Foot
Rate x Parcel Square Footage =Direct Cost Assessment Component
__ _._ _ __ _. P:!€/C 6
�MuniFinancial
Citv ul'PaLn Dcsert Yre:,idcnt'.s P/aza III PBID
A1an:r{ret»c nt Disttl�t P/an
F'isr:tl Y"e,tr 2008/2009
Table 1: Direct Cost Proposed Assessment and Rate
Proposed Rate(per
Proposed Direct Square Foot)for FY
Costs for FY 2008-09 2008-09
First Fiscal Year Maximum S 21,642 $ 0.0476
Apportionment of Indirect (Administrafion/Reserve) Costs
To ensure the imprc��-ements, acti�•iues, and sen�ices prcn�ided and funded through thc
District are ccmunu�d, each parcel v��ill be assessed fe.�r administrau�-e and resen•e cc�sts
(Indirect Costs). These Indirect Costs include all expenses related to the administration of
the District as �;�ell as the cc>llecuon <>f mc>ne�� tc>�vards a Reserve Fund. The Reser�•e Fund
Cc>llectic.�n is pre�pe�sed t� be slightl�• c>ver thirn'-fi��e percent (35.29`%�) c�f the annual Te�tal
Direct Costs of the llistrict.
Similar t� the meth�d of app�rtionment f�r T�tal Direct C�sts, the District's indirect cc>sts
are apportic>ned to each parcel based <>n each parcePs ]c�t size in s9uare feet. The rate
�ro�•ided in Table 2 is for I�iscal Year 2008/2009 onl�•. Please refer to the District Bud�et
j'I'able 4) for future assessment rates.
Total Indirect Cost/Total Square Footage =Rate per Square Foor
Rate x Parcel Square Footage =Indlrect CostAssessmeni Component
Table 2: Indirect Cost Proposed Assessment and Rate
Proposed Rate
Proposed Indirect (per Square Foot)
Costs for FY 2008-09 for FY 2008-09
First Fiscal Year Maximum $ 12,699 � 0.0280
Total Annual Assessment
Each parcel's Total Annual Assessment is the sum of their proportionate share c�f the Direct
Costs and Indirect (;c>sts. The preceding description of the method c�f appe>rtic>nment
outlines the estimated cc,st and rates applied fe>r the District in I�iscal Year 2UU8/U9. The rate
�ro�•idc:d in Table 3 is for Fiscal Year 2U08/2009 onl}�. Please refer tc> the District Bud�;et
�'I'able 4) for future assessment rates.
Pa�•c 7
�Muni�in�cial
Cit��o1�Pal�n De.srrr Pr�:Sident's P/rrza II!PHlD
A1:rn:���e�ncnt District P/uit
Fisral fe,,r2008/2009
Direct Cost Rate -F Indirect Cost Rate = Total Ra[e per Sqvare Foot
Total Rate x Parcel Square Footage = Total Parcel Assessment
Table 3: Total Cost Proposed Assessment and Rate
Proposed Rate
Proposed Direct Costs (per Square Foot)
First Fiscal Year for FY 2008-09 for FY 2008-09
Direct Costs Maximum $ 21,642 $ 0.0476
Indirect Costs $ 12,699 $ 0.0280
Total Costs Maximum $ 34,341 $ 0.0756
Annual Budget Adjustmenfs
I;or the fi��e ��ears c�f the term of the PBID rene�val, annual assessments ma�• be adjusted bt�
the President's Plaza III PBID owners' association up to three percent (3`%) per�•ear. i�ctual
annual adjustments mat• ran�e from rerc> percent (0'%) to three percent (3`%). Adjustments
ma�• differ from �•c:ar tc� �•ear dependin� on the ser�•ice needs idenufied b�� the owners'
associauc�n. In an}� e�-ent, assessments will not exceed the le�•els illustrated b�� the District
Budget (Table 4).
An}� annual bud};et surplus or deficit will be accrued into the fc.>lle���-in�; }'ear's PBID bud};et.
Assessments will be set accc>rdin�l��, within the ccrostraints of the annual adjustment, to
adjust f�r surpluses or deficits that are carried forward.
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�MuniFinancial
Citr u/�Paln�Desert 1'resident's I'laza Ill l'BID
:M1lanxgrinent Districl 1'lan
Fisca!}�•ar 2008/2009
Description of Budget Items In Table 4
Direct Benefit Costs
Sweeping Servrces: ��'eekl�- cleaning of the parking ]crt and �utters usin�; a contracted,
mechanized sen�ice.
Landscape Contract Maintenance: Includes all re};ularl�• scheduled labc>r, material (e.g.
pipe, fertilizer, insecticides), and equipment required to prc>perl�• maintain and ensure the
satisfactor}• cc.mdidon of all landscaping, irri�;ation and drainage st�stems, and appurtenant
facilities. All landscapin�; impro�•ements �•ithin the District are cc�ntracted for maintenance
and sen�ice on a re};ular basis. The frequenc�� and specific maintenance and operatic�ns
reyuired ���ithin the District�t�ill be determined b�• Cin� staff.
Lighting Repair and Maintenance: This item includes repairs that are nc�t normall��
included in the }�carl�• maintenance contract costs. This ma�• indude repair c.>f dama�;ed
ameniues due to �•andalism and ste�rms, as �vcll as planned up�;rades, �vhich could include
replacing lighting materials c�r renc��-auon of lightin�;s�•stems.
Landscape Repair and Maintenance: This item includcs repairs that are not normall�•
included in the }�earl�� maintenance cc.mtract ce>sts. This ma}• indude repair c>f dama�;ed
amenities due tc� �•andalism and st�rms, as �y�ell as planned upgrades, u•hich could include
replacing plant materials or renovation c>f irri�;auon s}�stems.
Landscape Utillties -Water.•Uuliri� c�st tc� furnish �vater for rcquired landscape irri�;ation.
Stteet Lighting Utilitles -Electtic:The furnishin�; of electricit�� reyuired for the <>perauc>n
and maintenance c�f the lightin�; faciliues. The Cit�� contracts f�r the furnishing of its
electriciri� for street li�;htin�;, �vhich includes nc>rmal maintenance and bulb replacement. This
cost does ncrt include repairs or replacement of dama�;ed faciliues due to �-andalism,
accidents or st�rms.
Landscape Utilitles - Electric: L'tilin� cost for furnishing e>f electricit�• required fc>r the
c>�eraticm <�f the irrigation s}'stems and landscape maintenance.
Indirect Benefit Costs
(Administration/Reserves)
Dlsttlet Administration:The cc>st tc� all departments and staff c>f the Cit�•, for pro��idin�;
the c�ordination of llistrict sen�ices, operations and maintenance c�f the District, res��nse tc.>
public concerns and educati�n, and prc�cedures associated ��•ith the le�•�� and collection �f
assessments. This cost also includes cc�ntractin�; �t-ith pre>fessic>nals tc� pro�•ide additional
administrauve, le:�;al, c.>r engineerin�; sen�ices specific tc� the District.
CountyAdminlsuation Fee:This is the actual c�st. tc� the District for the Counn• tc.> cc.>llect
District assessments c>n the prc�pert}• tax bills. This charge is based on a flat rate per fund
number.
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�MuniFinanciai
Citv��l'Y.•�Ln Descrr President'.ti I'laza IlI PBID
Ms+n:��,�c�menr District Plan
Fisral}ear 2008/2009
Couttty Pet Pareel Fee; '1'his is the cost t�� the District fe�r the Cc>untti� tc> cc�llect.
assessments on the prc�pert}• ta� bills. This char�;e is c�n a per assessment basis, at �0.39 per
assessment, and is in additicm to the Cc�unt��rldministradc>n I�ee.
Operating Resetve Fund Colleetion:The (:)peradng Resen•e Nund pro�•ides fc>r collectic.m
of funds to operate the District, fc.�r each fiscal �•ear, frc>m the time period of Jul�- 1 through
)anuan• «�hen th� Counn� pro�•ides the Cit�� u�ith the Frst insta]]ment of assessments
cc>llected from the properri• tax bills. The Operaung Resen-e Fund eliminates the need for
the Cit�• to transfer funds from nc>n-District accc>unts to pa}� for District charges durin�; the
first half of rY 200G/U7 throu�;h FY 2010/2011. The Operating Kesen•e Fund ma�• als<> be
used tc� c�ffset am� unfc>reseen costs such as repairs, legal fees, re��enue deficits, or increase:d
costs due to inflauon or cc�ntractual a�rcements that are �reater than ori�,nnall}� planned. The
Operavn� Re:sen-e Fund Collecti�n amc�unt is sli�htl}� less than fi��e percent (4.62`%) of the
annual Total Direct Costs c�f the District in I�iscal Year 2008/2009.
Parking Lot Maintenance Fund Collectlon:"I"he Parl:in� Lot ;�taintenance Fund pro�•ides
funds f�r the sealin�; and re-striping e>f the parking lc�t after the fourth }•ear c>f the renewal
term c>f the District. The parkin�;lot's total surFace area is approximatel}• 184,OU0 square feet..
Durin�; llecember 2005, the District's cost of sealin�; and re-stripin� the parkin�; Ic�t ��•as
527,200 (1�.5 cents per square foc.>t muluplied b}� 17�,�20 syuare: feet of surface area) and its
cost of repairs within the parkin�; lc>t «-as �24,300 (for 8,500 syuare feet of surface area); fc�r
a tc�tal cost of�51,50O. The cost of sealin�; and re-striping the parkin�; lcn's total surface area
of 184,000 square feet u•�uld ha�•e been approtimatel�� �28,520 (1�.� cents per syuare foot
multiplied h}� 184,O00 s9uare feet c>f surface area).
Insuranee:This line item suj�p�rts insurance costs for the �peradc�n c>f the llistrict.
Levy Breakdown
Total Dlsttiet Costs:This is the sum total of all budgeted Direct and Indirect cc�sts.
District Statistics
Total Patcels:The tc>tal number�f parcels «�ithin the District.
Total Patcels to Levy:Thc: total number of parcels within the District that will be assessed.
:�lc>n-assessed lots or parcels includc easements, cc>mmem areas, and parcels within the
bc>undaries of the llistrict that currentl�� dc> nc>t benefit fr�m the imprc>�-ements and which
are not included in the T<>tal Parcels w I.e����.
Total Patcels Sqi�are Footage:This is the sum total of the assessed parcels' square fc.>c.�ta};e
applied to each assessed parcel within the District.
Levy Rate per Direct Costs per Square Foot:This amc�unt represents the Rate f�r Direct
Costs being applied to each ass�ssed parcel's indi�-idual lc�t square fc>c>ta�;e. The Le���• Rate
per llirect Cc�sts is the result of di�•idin�; the estimated Total llirect C�sts fc>r that ti�ear b�� the
sum of the District's Total Parcels Syuare Foc�ta�;e. The rate is calculated tc� fc>ur decimal
places.
_. _.. — -.- I�`th�.q_?
�MuniFinancial
Citt'��I�P.d�tt Desert Ptcsident'.s Pl.tz..t Ill PHID
M;rna��eirient Drsrric�P/air
r-:s�,,!y'e,,r1008/2009
Levy Rate per Indlrect Costs pet Square Foot.• This amc>unt represents the Rate fc>r
Indirect C�sts being applied tc� each assessed parcel's indi�-idual lot syuare fo�tage. The Le����
Rate per Indirect Cc.>sts is the result c.�f di��iding the estimated Total Indirc:ct Cc>sts for that
t•ear b�� the sum c>f the District's Tc.>tal I'arcels Syuare Fcx�ta�;c:. The rate is calculated tc> fr�ur
decimal places.
Total Levy Rate per Square Foot:This amount represents the Rate bein�; applied to each
assessc:d parcel's indi�•idual l�t syuare f��tage. The Lev}� Rate j�er Square Fc>c�t is the result c�f
di�•iding the estimated Total District C�sts f��r that �-ear bt� the sum of the District's Tc�tal
Parcel Square Foc�tage. The rate: is calculated t<� fc�ur decimal places.
District Budget
The llistrict Budget sh<>«�n on the followin�; table (Table 4), lists the esumated cc>sts �f
pro��idin�; the �•aric.>us impro��ements and sen-ices �vithin the District. 'I+he costs and the
resultin�; rates fc>r I�iscal Year 2006/07 through Fiscal Year 201O/11 arc based on the
estimated cc.�sts to pre��-ide the impro��ements and sen�ices fc�r each ��ear. Direct Costs,
District and Cc>unt�� i�dministration Cc.>sts, and Insurance Costs are adjusted fc.>r the three
perccnt (3%,) inflation fact<�r.
The c>wners' ass�ciauon, app�inted b}• the Cit�� Council, ���ill annuall�• re��ie�v the District
cc�sts and make recommendations f�r an�� changes e.�r adjustments tc� the budget. Changes tc�
the budget could result in chan�;es t� the annual assessment, but the re:sulun�; total
assessment ma}� nc>t exceed the maximum rates established in this Report �vithc�ut first
obtainin�;propern�c���•ner apprc��•al throu�;h assessment ballc�ts.
- - Pa�c A-3
�MuniFinancial
Citv o1�P,-�bn Dcserr P�csidciit'.s Plaz�r I]I PBID
Man:r�r�7�ent Disrrict I'lan
Fisrrrl f'csrr 2008/2009
Table 4: Five Year Budget
Actual Proposed Maximum Proaosed Assessment for Fiscal Years
Assessment
Budget Item FY 2008•09"� 2006-07 2007-08 2008-09 2009-10 2010-11
Direct Costs
Sweeping Services $ 4,244 $ 4,000 $ 4,120 $ 4,244 $ 4,371 $ 4,502
Landscape Contract Maintenance 4,774 4,500 4,635 4,774 4,917 5,065
Lighting Repair 8 Maintenance 1,273 1,200 1,236 1,273 1,311 1,351
Landscape Repair 8 Maintenance 3,713 3,500 3,605 3,713 3,825 3,939
Landscape Utilities-Water 2,122 2,000 2,060 2,122 2,185 2,251
Street Lighting Utilities-Eleclric 4,986 4,700 4,841 4,986 5,136 5,290
Landscape Utilities-Electric 530 500 515 530 546 563
Subtotal Direct Costs $ 21,642 $ 20,400 $ 21,012 $ 21,642 $ 22,292 $ 22,960
Indirect Costs
District Administration 3,713 3,500 3,605 3,713 3,825 3,939
County Administration Fee 186 175 180 186 191 197
County Per Parcel Fee 8 8 8 8 9 9
Operating Reserve Fund Collection 1,000 1,000 1,000 1,000 1,000 1,000
Parking Lot Maintenance Fund Collection 6,200 6,200 6,200 6,200 6,200 6,200
Insurance 1,591 1.500 1.545 1.591 1,639 1.688
Subtotal Indirect Costs 5 12,699 $ 12,383 $ 12,538 $ 12,699 $ 12,864 $ 13,034
Lew 8reakdown
Total District Costs 34.341 32.783 33.550 34,341 35.155 35.994
Balance to Levy $ 34,341 $ 32,783 $ 33,550 $ 34,341 $ 35,155 $ 35,994
Districf Statistics
Total Parcels 16 16 16 16 16 16
Total Parcels To Levy 16 16 16 16 16 16
Total Parcels Square Footage 453,956 453,956 453,956 453,956 453,956 453,956
Levy Rate per Direct Costs per Sq Ft $ 0.0476 5 0.0450 5 0.0464 $ 0.0478 $ 0.0492 $ 0.0506
Levy Rate per Indirect Cosis per Sq Ft S 0.0280 $ 0.0272 $ 0.0278 $ 0.0280 $ 0.0284 $ 0.0288
Total Levy Rate per Square Foot $ 0.0756 $ 0.0722 $ 0.0740 $ 0.0758 $ 0.0776 $ 0.0794
Operatino Reserve Fund Balance
Previous Balance 2,000 - - 1,000 2,000 3,000 4,000
Ending Balance 3,000 1,000 2,000 3.000 4,000 5.000
Parkinq Lot Maintenance Fund Balance
Previous Balance 12,400 - - 6,200 12,400 18,600 24,800
Ending Balance 18.600 6.200 12.400 18,600 24.800 31.000
Maximum annual assessments for direct cosis,district and county administration,and insurance are adjusted by 3%from the previous
Fiscal Year for Fiscal Years 2007-08 through 2010-2011.The PBID Owner's Association will determine the amount of any actual
increase for those years,which may not exceed 3°/a per year.
"'FY 2008-09 Actual and Maximum Proposed Assessments are lhe same.
_ - - Pa�c A-�l
�MuniFnancial
C itv ol'P;rhn Desrrr Presidcnt's Plaza III PH/D
� Mana�emrnr Distrirt I'/air
Fisc:t/Yc;+r 2008/2009
Sources:City of Palm Desert;MuniFinancial
_ ._ _ _ _ Pa�c A-.5
�MuniFinancial
Citv nl�Paln�Dc:scrr Presideiu's Plaza III I'HID
M,ina�cment Disrrrct Plan
Fisra!}er�r ZOUB/2009
Appendix A Assessment Diagram
The Assessment Dia�;ram for the llistrict is c.�n the fc.�llo���in}; pa�c: and is inclusi��e c.>f all
parcels identified c>n the Count�• c>f Riverside Assessor's Parcel `laps as Bc>ok 627, Page 192.
The i�ssessment Diagram ��•ill be kept c>n file u�ith the Cit}� Clerk of the Cit�� c�f Palm Desert.
- Prtr;c A-6
�MuniFinancial
Citv uf I'alin Desrrr Prrsidrnt'.+Plaz,r III PB1D
� :11unr��,�c�ncnt Disrrict P/a�i
Fiscal f'ear Z008/2009
Appendix B Assessment Ro11
Parcel identificatic>n, for each lot c.>r parcel �vithin the District, shall be the j�arcel as shc�wn
c>n the Cc�unt�� ,�ssessc>r's �tap for thr ��ear in «•hich this Repc�rt is prepared.
The Assessment Roll, «�hich includes a listin�; of parcels assessed «•ithin this llistrict, alon�;
�ti�ith their assessment amc�unts, is sho�i�n in Table 5 on the fc�llow•in�; pa�e.
-- - - - - Yap,c B-1
�MuniFinancial
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