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Home My WebLink AboutC23760 CA2 Cook Street Widening Btwn Fred Waring x Frank Sinatra 601-05REQUEST: CITY OF PALM DESERT DEPARTMENT OF PUBLIC WORKS STAFF REPORT Approve Amendment No. 2 to the Reimbursement Agreement with CVAG for the Design and Construction of the Cook Street Widening between Fred Waring Drive and Frank Sinatra Drive (Project No. 601-05) (Contract C23760) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: Coachella Valley Association of Governments (CVAG) DATE: March 13, 2008 CONTENTS: Amendment No. 2 - Cook Street Reimbursement Agreement Vicinity Map Recommendation: By Minute Motion, approve Amendment No. 2 to the Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) for the design and construction of the Cook Street Widening between Fred Waring Drive and Frank Sinatra Drive (Project 601-05, Contract C23760), and authorize the Mayor to execute the same. Executive Summary: This amendment will increase CVAG's matching contribution by $2,250,000 for total CVAG funding of $5,000,000 for the Cook Street Widening project. Discussion: At the May 12, 2005 City Council meeting, the Council approved reimbursement agreements with CVAG for design and construction of the Portola Avenue Bridge over the Whitewater Channel, and the Cook Street Widening between Frank Sinatra Drive and Fred Waring Drive. The reimbursement agreements set maximum contribution limits for CVAG based on estimates of the total costs of each project. In July 2005 after the bid opening for the Portola Bridge revealed that the Bridge project was underfunded, the City executed Amendment No. 1 which transferred $2,000,000 in CVAG funding from the Cook Street project to the Portola Bridge project. This decreased the CVAG funding on the Cook Street project to $2,750,000. Staff Report: Approve Amendment #2 with CVAG for C23760 Page 2 of 2 March 13, 2008 Amendment No. 2 will restore, and actually increase, the funding that was lost under Amendment No. 1. The increase of $2,250,000 will bring CVAG funding for the Cook Street project to $5,000,000, or 50% of the project cost. The CVAG Executive Committee has already approved the subject amendment. Therefore, staff recommends that City Council, by minute motion, approve the subject amendment and authorize the Mayor to execute the same. Prepared By: Ry� Gayl Pr ject A'stator Approval: Homer Cr ACM for Dev Carlos Ortega City Manager ment Services Department Head: Mark Greenwood, P.E. Director of Public Works aul Gibson Director of Finance COUNCIL L CITY � `�,:;�„�., i�N.•.iili� � .,y s.+� APPROVED DENIED RECEIVED OTHER MEETIN DATE I �•Ur� AYES : aS9) dier* / e/ , rr j� NOES: �` ABSENT: AI ABSTAIN: A VERIFIED BY: /Willi lfj Original on Pile uith sty Clerk AMENllMENT NUMBER TWO C1TY OF PALM DESERT-CVAG REIMBURSEMENT AGREEMENl' FOR DESIGN 8� CONSTRUCTION "COOK STREET WlDENING (FRED WARING DR1VE TO FRANK SINATRA DRIVE)" AMENDMENT NUMBER TWO is made and entered into this day of , 2007, by and between the Coachella Valley Association of Governments, a California joint powers agency, ("CVAG"), and the City of Palm Desert("Agency"), and is made with reference to the following background facts and circumstances: This amendment number two obligates and aufhorizes for expenditure,funds not previously authorized undertheterms ofthe existing ReimbursementAgreement,executed May 12,2045,and Amendment number one, executed October 27, 2005. All other provisions in the existing Reimbursement Agreement and Amendment Number One are considered in force. The Executive Committee of CVAG,attheir meeting of October 25,2004,approved a list of Regional Transportation Projects and the amounts recommended for funding through the RCTC bond sale process for the total amount of$28,275,000, ofwhich the Cook Street Widening is one of those Regional Transportation Projects. The Executive Committee of CVAG, at their meeting of October 29, 2007, approved a modified list of projects and a revised bond fund amounts for the total amount of$26,985,000, as shown in the attached amended Exhibit"B". The Cook Streetwidening from Fred Waring Drive to Frank Sinatra Drive is one of thase Regional Transportation Projects. The City af Palm Desert has requested additional Construction funds for the Cook Street widening from Fred Waring Drive to Frank Sinatra Drive Project in the amount not to exceed $2,250,000. This amendment numbertwo shall increase CVAG's participation funds forthe Cook Street Widening Project from $2,750,000 (previously authorized) to $5,000,000. The City of Palm Des�rtshall award the construction contractforthe Coak Streetwidening (from �red Waring Drive to Frank Sinatra Drive) Project prior to January 1st., 2040. Summary of CVAG's Share: Previously obligated and authorized for expenditure (Original Agreement) $ 4,750,000 Previously obligated and authorized for expendifure {Amendment#1) $(2,000,�00) New obligations under this Amendment#2 $ 2,250,000 Total amount authorized for expenditure, after Amendment#2 $ 5,000,000 Cook Street Widening Project City of Palm Desert-CVAG Funding Amendment#2 October 2007 Page1 IN WITNESS WHEREOF, fhe parties hereto have caused this amendment number two to be executed by their duly authorized representatives on this date: ATTEST: CITY OF PALM DESERT By: By: City Clerk Mayor ATTEST: CVAG By: By: , ti�;�� John Wohimuth, CVAG Chairman Executive Director Cook Street Widening Project City of Palm Desert-CVAG Funding Amendment#2 October 2007 Page2 AMENDED EXHIBIT "B" ESTIMATE OF C4ST AMENDMENT NUMBER TWO DESIGN 8 CONSTRUCTION "COOK STREET WIDENING (FRED WARING DRtVE TO FRANK SINATRA DRIVE)" (FROM ESTIMATE PROVIDED BY THE CITY OF PALM DESERT) Fundiny agreed upon as foflows: CVAG share - Bonding Future Measure "A" Funds $5,000,000 City of Palm Desert Share - Local Funds $5.00O.00Q Total $ 10,000,000 List of Regional Trans�ortation Projects funded throu�c h Bond Safe Proceeds: Revised Revised Revised AqencX Proiect Limits Pro� Cost Bonded Amount Riverside County MontereyAvenue � 2,270,000 � 1,135,000 Palm Desert Portola Ave. Bridge $ 14,900,000 $ 7,450,000 Palm Desert Cook Street $ 10,000,000 $ 5,000,000 Rancho Mirage Monterey Avenue � 5,000,000 � 2,500,000 Indio Jackson Street(I-10 to Ave. 42) � 3,100,000 $ 1,650,000 Indio Avenue 42 (Golf Cnt. to Caspian) $ 10,000,000 $ 5,000,000 Indio Avepue 50 (Jefferson to Jackson) $ 11,000,000 $ 550,000 Indio Jefferson Strset ( )ntersection $ 4,900,000 $ 2,450,000 Coachella Ave. 50/ 1-101nterchange $ 2.500,000 $ 1,25Q,000 Total $63,670,000 $26,985,000 Cook Street Widening Project City of Palm Desert-CVAG Funding Amendment#2 October 2007 Page3 VICINITY MAP T �- --� I — -J- — \ \�` / , � jlf �� }� iI �.� �a_�� .JL , \�� I '� �J I� ``\ - ��i� �� '�� IT '`�. �, - W . � E �.,ll�l i:Y �,Lll� � � � S I� I� I I • ;�l` �� I � I Jr. � I , � �! I I „+�� -� �� !� _ � = rr"' � � �� PROJECT LIMITS � � L�/ ' � I I �� -- I I i i Location __i � � r 1��' � � ' -- � i Location Ma PROJECT LIMITS - COOK STREET o �,150 2,300 4,600 6,900 9,200 FROM FRANK SINATRA TO FRED WARING Feet