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HomeMy WebLinkAboutC27420 RFQ Community/Aquatic Center Components Contract No.C27420 CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT REQUEST: Approval of the Community/Aquatic Center Components SUBMITTED BY: Janis Steele, Parks and Recreation Services Manager DATE: March 13, 2008 CONTENTS: 1. Minutes from the December 18, 2007, Parks and Recreation Commission meeting 2. Community/Aquatic Center Timeline Recommendation: By Minute Motion: 1. Approve the community/aquatic center components as presented in this report. 2. Approve the tentative timeline as presented in this report. 3. Authorize Staff to develop a request for qualifications (RFQ) for design build for this facility. Executive Summary: At a strategic planning session on January 15 and 16, 2008, the City Council identified five three-year goals for the City to pursue. One of these goals is to "complete an indoor recreation center with a pool."A community center and a swimming pool were identified as community priorities on a 2006, City of Palm Desert citizen's survey. Discussion: During a preliminary City Council project review budget study session on Thursday, February, 21, 2008, the City Council directed staff to bring a recommendation from the Parks and Recreation Commission to the City Council regarding the proposed community and aquatic center. Staff scheduled a committee meeting on Tuesday, February 26, 2008, to review the components, and make recommendations regarding the components to be included and the size of these components. An Ad-Hoc Committee composed of Parks and Recreation Commissioners, a Planning Commissioner and Staff, reviewed the minutes from the Parks and Recreation Commission meeting held on December 18, 2007, (see attached). At this meeting, the Commission compiled the ideas of all those who attended the tours, and provided input to include Commissioners, Council members, Staff, CVRPD Staff, and YMCA Staff. Staff Report Approval of Community/Aquatic Center Components Page 2 of 4 March 13, 2008 The committee also reviewed samples of community center layouts, their notebooks and notes from the tours to Coronado and Encinitas, the citizen's survey, and the City Council's strategic plan. In order to keep this goal on target as part of the City Council's directive, Staff put together a tentative community/aquatic center development timeline. Part of the timeline is attached, the remainder will be presented in a budget white paper. On March 4, 2008, the Parks and Recreation Commission voted unanimously (7-0) to approve the Committee's recommendations as follows: Swimminq Pool • One outdoor 25-yard x 35-meter lap pool. This will accommodate 8 to 10 lap lanes and water polo. • One indoor recreation pool with zero-depth entry and play features. Indoor pool to have warmer temperatures for swim lessons, senior classes, and for the cold weather months. • A door to connect the indoor and outdoor pools. Weiqht Room Approximately 4,500 square feet to include cardiovascular, selectorized and free weight equipment. This would include a small desk and office area for trainers to pertorm fitness assessments, exercise prescription, and consultation. Dance/Aerobic/Martial Arts/Spinninq Studio Approximately 1,000 square feet with hardwood floor. This includes storage and sound system. Senior/Yoqa/Exercise Studio Approximately 1,000 square feet with carpeted floor. This will accommodate yoga classes, senior exercise, Tai Chi, and any other classes that might be better performed in a carpeted area. Gvmnasium One regulation size gymnasium with adequate/ample floor space outside the court boundaries. This can be divided into two courts with six rims that can be utilized as two volleyball courts or basketball courts, and a curtain divider available in the middle. WaIk/Joq Track Above gymnasium that is 1/16 of a mile long. Racquetball Court One court that can be used for racquetball, handball or walleyball. Staff Report Approval of Community/Aquatic Center Components Page 3 of 4 March 13, 2008 Locker Rooms To include men's, women's and family changing rooms. These will be utilized by all components—pool, gym, dance, track, etc. Banquet Room Approximately 4,000 square feet. This will seat approximately 300 at a sit down (round table) dinner. This area will be able to be divided into three smaller rooms that can be utilized for programming space and rented out for group meetings, parties, and many other events. Party/Art Room 600 to 800 square feet non-carpeted floor with sink and floor drain that can serve as programming space for birthday party rentals, art classes and other "messy" programs. It can also serve a dual purpose in the event of a large banquet. Catering Kitchen Approximately 200 to 300 square feet. Storaqe Adequate storage for tables, chairs, AV equipment, podium, etc. Janitor's/Maintenance Closets One on each floor (upper and lower levels). Bathrooms Near banquet rooms and in locker rooms. Offices Approximately 4,000 square feet for offices, break room, small conference room and unisex bathroom. This needs to include a designated technology room for phone system, computer system, security, etc. Tot Drop 400 to 500 square feet. For 2 hour babysitting service only, during designated times. Police/Park Patrol Substation 200 square feet. Available ideally for police to come in, complete paperwork and reports, and be a presence in the building. Vendinq Area Provide vending machines initially with a design that would allow for concession stand expansion if desired in the future. Front Desk Where members and guests are greeted, people can sign up for classes, programs, memberships, and book facilities. Staff Report Approval of Community/Aquatic Center Components Page 4 of 4 March 13, 2008 Storaqe, storaqe, storaqe Never take away storage, add it where possible—left to final design. Remember, you can always expand into it later if it is not needed. Parkin Parking was considered and needs to be a strong consideration, but until components and features are finalized, we will not have a final parking count. It is included here so that it is not forgotten. A facility including all these components would be an approximately 40,000 to 50,000 square foot building if the outdoor pool is not included in the square footage. It is estimated that a facility of this size will need 6 to 7 acres of land for the facility and parking. The cost of construction for a facility such as this will be at least $20,000,000. With an estimated building square footage of 50,000 square feet at $250/square foot for a design/build project ($12,500.000), and the outdoor aquatic center portion ($5,000,000), the project is estimated to cost $19,263,750 with a 10% contingency. Staff recommends that the City Council approve the community/aquatic center components as presented, and authorize Staff to proceed with the development of request for qualifications (RFQ) for design build for the project. Additional information will be provided during the budget process in a white paper. Submitted By: , nis Steele omer Croy ark and Recreation Services Manager ACM for Develo nt Services Approval• �� �,"G- N Carlos L. rte Paul Gib City Manager Directo of inance �.:ITY COLJNCIL ACTIOIV: Motion to approve FAILED on a 2-3 vote APPROVED DENIED (Ferguson, Finerty, and Benson voting NO). RECEIVED OTHER�-�_�C.-�� Study Session requested to address the issues surrounding this concept. MEETING DA E AYES: � �(� - / NOES• -- A�SENT: ABSTAIN: VERIFIED BY: Original on Fi e wit ity Clerk's OfficF o � — _ � � � Y � a�i m � V o E � o c o � � o >. 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REPORTS AND UPDATES A. COMMUNITY CENTER TOURS Ms. Steele commented that this item is going to take the most amount of time, and suggested that they come back to this item after the other reports. Chairman Guyer moved to Item 8 of Reports and Updates. Ms. Steele stated that she wanted feedback from the Commission regarding the community centers that were visited. She noted that she received information from Commissioner Dawson, Commissioner Barnard, and Councilman Spiegel. She communicated that she would like to go over what the group liked or did not like, and compile a list for the Commission minutes. Commissioner Dash requested clarification if there were going to be one or two pools. Is there going to be a pool at College of the Desert (COD) and another pool at the new community center'? Chairman Guyer responded that it has not been decided if there is going to be a pool at the new community center and is open for discussion. Commissioner Dash inquired if the pool at COD is settled. Chairman Guyer responded that the pool at COD is a different project, and that it is settled from the Commission's standpoint. Ms. Steele indicated that Commissioner Barnard thought it would be beneficial to visit the Palm Desert Community Center and the YMCA located here at the Civic Center, if you have not visited those facilities. Councilman Spiegel commented that Mayor Richard Kelly mentioned that the community center in Indio was supposed to be really good. Ms. Steele continued to state that the idea of visiting the community center is so that everyone can see what currently exists. Chairman Guyer asked if everyone has seen the Indio Recreation Center. Commissioner Dash replied that he has not seen it, but that he could go down there and see it on his own time. Commissioner Barnes mentioned that he has not been there in a while. Commissioner Dawson commented that a tour of the community center and YMCA in the Civic Center Park is a great idea. He does not think the Commission should assume that what is liappening in the Civic Center Park 3 G IDevServiceslMonica LoredolWord DafalParksdReclMinutes12007 Minutes112-18-O�.min.doc PARKS AND RECREATION COMMISSION MINUTES DECEMBER 18, 2007 would be identical in the future. He communicated that the Commission could even recommend that something be added in that area. Councilman Spiegel explained that what is currently in the park may not be what would be there when the City does what they want to do. Ms. Steele stated that Commissioner Dawson gave her some very good ideas, and would like to write some of them down. She communicated that Commissioner Dawson wrote his ideas down keeping in mind what audience that the City needs to be targeting. The audiences targeted are the following: • Tots - childcare and preschool. • Children - activities for learning and physical development, as well as a party room. • Teens - having a meeting room for activities, learning, physical and social development. • Adults - meeting and rental rooms, physical/social activities, and activities for seniors. She also listed other ideas from Commissioner Dawson for income potential which included fees for use of facilities, higher fee for non-Palm Desert residents, room rentals, percentage on concessions and catering, and City financial support. Other offerings that he felt are important were fitness, a cardiovascular center, and basketball and volleyball courts with bleachers and dividers. In addition, walls and floors must be attractive but maintenance-free as much as possible, lots of natural light, lots of storage, energy efficient green building, attractive building and entrance with safe drop off, attractive inviting entry area, and flooring and activity rooms appropriate for usage. Ms. Steele set forth to write ideas on the flip chart and apologized for her writing. She waited for the Commission to give some feedback, and decided to list some of Councilman Spiegel's thoughts. She stated that Councilman Spiegel noted that the Coronado multi-purpose room was a decent size, which holds up to 300 seating. Councilman Spiegel interjected that Coronado is a city of 13,000 people, and they book the rooms 18 months out and are booked 18 months out particularly on the weekends, which shows it is very successful. Chairman Guyer noted that part of that has to do with the location. He mentioned that he talked to a caterer, and they said there are not many places on the bay where you can have a wedding that is affordable. 4 G IDevServiceslMonica LoredolWord DafalParksBReclMinutes12007 MinutesN2-18-07 min doc PARKS AND RECREATION COMMISSION MINUTES DECEMBER 18, 2007 Ms. Steele also added that the tour guide had said that there is a need for meeting space. She noted that the community center rooms in Palm Desert are always booked almost every weekend. She asked the staff from the Coachella Valley Recreation and Park District how many does the community center seat. Mr. Craig DeWitt responded approximately 250. Commissioner Dawson commented that one key point is that the room is large enough so that it could serve a lot of people. He noted that Desert Willow is very limited in size. He stated that the City needs something with a large room, and at a cost that is reasonable to the residents. It would be used a lot for parties. Ms. Steele mentioned that a question came up during the tour. It was asked if the hotels were opposed to the facility and if there was any competition. They responded that it was not. The hotels welcomed it because they could not keep up with the demand as well, and they refer people back and forth. Commissioner Babcock asked if there would be a way to expand since the valley is still growing. Ms. Steele responded that they are going to have to keep that in mind for the whole building. Ms. Steele mentioned that in some of the feedback that she received, it was suggested that the room would need to have dividers so that the room could be broken down into smaller rooms, and have a dance floor that could be moved around. Commissioner Barnes commented that there are 13,000 people in Coronado. He asked if that includes the Navy base. Councilman Spiegel remarked that the Navy does not use the facility. The Navy has their own facilities. Ms. Steele began to write ideas on the flipchart (see below). Entry/Buildinq Plenty of Parking Cameras In/Out Scan System Well Planned Entry Party Room Storage Teen Room (Location) *Rooms for Programming *Dance Room Buitd/Plan for Expansion Technology/Wi-Fi Room Dividers *Wide Hallways . Emergency Shelter *Banquet Room for 250-300 pp 5 G IDevServiceslMonica LoredolWord DatalParksdReclMinufes12007 Minutes112-18-07.min doc PARKS Af�D �ECREATION COMMISSION M(NUTES DECEMBER 18, 2007 **Wide Hallways: to move people along, reception area for cocktails, check- in area for meetings, etc. **Rooms for programming: computers, arts, crafts, and activities. **Dance Room: provide different classes, suspended floor (cushion), ballet bar, mirrors, sound, and storage. **Banquet Room: reserve 18 months out, warm kitchen for catering, patio space, nice view very important, good acoustics, and room space for activities and business meetings. It was mentioned that it may be a good idea to meet with the Youth Committee to find out what they would support for a teen room. Location is important so that it is easy to get to by the teens. Swimmina Recreation Pool Spray Features Instruction Area 25 yard/50 Meter Spray Playground Shade Spectator Area Deep Water for Training Mechanical Storage Bleachers Chairman Guyer commented that it needs to be determined if you need a swimming pool as part of an activity center or an aquatic center as part of an activity center. Councilman Spiegel stated that a 25-yard pool is big enough for water polo, and big enough for competitive swimming in the valley, but not big enough for Olympic swimming. He noted that the valiey does not have very many Olympic swimmers, and he does not know if the City wants to build a pool for them. Ms. Steele mentioned that the contact at Coronado noted that the zero- depth pool with all the play features is always over crowded. The other pool was not used nearly as much. Commissioner Barnes asked if Coronado had any slides. Councilman Spiegel replied that they had a small slide. The Commission discussed the idea of an indoor/outdoor pool and an open air roof. Chairman Guyer noted that an open air roof would have to be built better than the facility in Encinitas. The Commission also discussed the need for a 25-yard and 50-meter pool. Chairman Guyer commented that it all would depend on what happens with the aquatic center. 6 G IDevServiceslMonica LoredolWord DatalParks6ReclMinutes12007 MiwtesN2-18-07 min doc PARKS AND RECREATION COMMISSION MINUTES DECEMBER 'i8, 2007 Commissioner Dawson stated in the past they discussed the idea of having bulk heads. He stated that he could not recall the problems with bulk heads. Ms. Steele responded that bulk heads could be difficult to move back and forth, they are very expensive, and are a high maintenance item. She stated the rope lane lines could be used as a means of separation for different programs. Councilman Spiegel excused himself from the meeting to go to another meeting. Councilman Spiegel replied that he could also thank Ms. Steele. Ms. Steele explained to Commissioner Barnes how a 50-meter pool could be sectioned off with pool rope lines. Gvmnasium Track (Above) Storage Bleacher Space Dividers Acoustics Racquet Ball Gymnastics Boxing/Martial Arts *Cubbies for Storage Multi-Purpose Courts (Basketball & Volleyball) *Childcare (2 hr limit) **Cubbies: storage for kids/adults to keep small personal items (keys, shoes, jacket, etc.) **Childcare: noted that it is a service, and not a revenue source. Weiqht Room/Cardio It was noted that the Coronado Center weight room was undersized. It was also mentioned that the L.A. Sports Club located on Sepulveda has the most elaborate cardio facility and equipment. Stretching Area Office for Trainers *Cardio Area *Free Weight Area *Rooms Ice Skating Snack Bar/Concession Vending Machine **Plate loaded free weights **Cardio Area with TV's and Sound **Rooms for showers, lockers, men's room, women's room, and family room. Commissioner Babcock asked who would run the new community center. Ms. Steele responded that they are not at the point yet. She explained that they are looking at what they would like to see in the center. � G:IDevServir.eslMonica LoredolWord DafalParksBReclMinutes12007 MinutesN2-18-07.min.doc FARKS AND RECREATION COMMISStON MINUTES DECEMBER 18, 2007 Commissioner Babcock voiced that someone that knows about community centers should be part of the planning. Ms. Steele responded that when it gets to that point, they would be involved. At this time, the Commission is only working on a wish list for the community center. Commissioner Barnes inquired if the Coronado Center had a pool and if it was connected to showers. Ms. Steele replied yes. Commissioner Barnes asked what the community center's hours are. Ms. Steele replied that the information was provided in the notebook. Commissioner Barnes questioned if there were any security guards monitoring the centers after hours, and if they had any problems with vandalism. Ms. Steele responded no. Commissioner Dawson asked if the Commission has to record today some type of goal for the financial side. Ms. Steele explained that today she would like to only write down the wish list. She still needs to collect information/ideas from Councilmember's Benson, Finerty, and Kelly. Commissioner Babcock suggested that when the community center opens that the Palm Desert residents have a discount on fees. Chairman Guyer responded that the City Council would make that demand. Commissioner Babcock inquired if next year a location would be selected for the community center, and if a decision is going to be made on who is going to run it. Ms. Steele responded that most community centers like the one they are discussing are run by the city's Parks and Recreation Departments. Commissioner Bames requested an update on the status of the YMCA of the Desert and the Coachella Valley Recreation and Park District (CVRPD). He noted that the CVRPD had mentioned building a pool on the north side, and the YMCA building another facility in Rancho Mirage. Ms. Steele does not believe that CVRPD is building an aquatic center on the north side of town, and the City wou(d have to check with Mr. Rob Ballew on the status for the YMCA. As soon as she has more information, she would bring it back to the Commission. Commissioner Barnes voiced that the City could share a facility and activity center with the YMCA. Chairman Guyer asked Commissioner Barnes if he wanted to share a facility that would be located in Rancho Mirage. Commissioner Barnes answered that he did not care as long as it is within a reasonable distance of the Palm Desert residents. s GIDevServiceslMonica LoredolWad DatalParks&ReclMinutes12007MinutesN2-18-07.min doc PARKS AND RECREATION COMMISSION MINUTES DECEMBER 18, 2007 Chairman Guyer stated that he thinks the City should look at taking care of Palm Desert residents, and if the YMCA wants to build a facility in Rancho Mirage, they could do that. Commissioner Barnes asked if two facilities are needed. Chairman Guyer replied absolutely. Commissioner Barnes disagreed. Commissioner Dawson stated that the City first has to look at we want in a facility. Later they could figure out if the City wants build their own facility or work in conjunction with CVRPD or the YMCA. Commissioner Dash requested that he would like to see the virtual tour of the facility in Grandview again. It could be shown to the group or made available individually. He commented that he would like to see it again. Ms. Steete responded that she could bring it back to the Commission. Commissioner Bames voiced his concern with building an aquatic center that is going to cost $10-12 million, and a community center with a swimming pool for another $'!0-12 million. He does not think the City is going to need two swimming pools. Commissioner Barnes asked if the City was committed to building an aquatic center at COD. Staff and several members of the Commission responded that there is not a commitment. Commissioner Dash inquired about the ice rink, and asked Staff if they knew where that stood. Ms. Steele responded that the last she heard was Indio city staff is uncertain of what was going on between the developer and the people from the ice rink. The aquatic center at COD was briefly discussed, but that they would have to wait to see what the City Council decides to do. Commissioner Barnes asked if COD would be unhappy if the City pulled out from building the aquatic center. Chairman Guyer responded that Vice Chair Schukart has made that statement in the past that they would be very unhappy because they would not be able to do it on their own. He asked if COD is enthusiastic about building an aquatic center. Chairman Guyer answered yes. Chairman Guyer made clear that the Commission is trying to recommend something to the City Council, and it is up to them to do it or not. 9 G:IDevServiceslMonica Lorr.dolWord DatalParks&ReclM�nufes12007 Minutes112-18-07.min.doc PARKS AND RE�REATION COMMISSiON MINUTES DECEMBER 18, 2007 Commissioner Barnes asked Ms. Steele if she had a balipark figure what a new community center would cost. She replied that it would cost anywhere from $15 to $20 million, but did not want to venture that guess. B. DATE PRODUCTION Mr. Niemczak stated that he provided the Commission with a box of dates that are produced by the City throughout the year. Every year approximately 30,000 pounds of dates are produced with some dates set aside for the City's use. He noted that some of the crop is sold to offset the maintenance costs. Chairman Guyer asked if the maintenance is entirely offset. Mr. Niemczak replied no. He indicated that approximately 90% is offset. Councilman Spiegel asked if the dates are all the same kind and how long do they last. Mr. Niemczak responded they are all Deglet Noor dates, and they will last for months if kept in the refrigerator. Commissioner Dawson asked if the dates are all from the Civic Center Park. Mr. Niemczak replied yes. C. HAYSTACK PARK DRAINAGE Mr. Niemczak explained that the Haystack Greenbelt was originally used as a drainage basin. He reported that about ten years ago the Public Works Department installed a sub-terrain drainage basin to keep the water off the turf. The system has collapsed over the years, and the City is going to rebuild half of it in the next few months. The other half will be built in Fiscal Year 2008-09. Councilman Spiegel asked if the new system is going to be better than what is there now. Mr. Niemczak responded yes. The tube is larger and a better type of rock for drainage will be installed. Chairman Guyer asked if there has been any damage done out there due to poor drainage. Mr. Niemczak responded that only in the area where the pipe has collapsed, and Staff had the contractor fill it with sand so that there is no hazard. Chairman Guyer asked where in the budget the repairs are going to be paid from. Staff responded it would come from the Parks and Recreation budget. Ms. Steele stated that funds where added to the Capital Improvement Fund for this fiscal year. 10 G IDevServiceslMonica LoredolWord DatalParksBReclMinutes12007 MinutesN2-18-07.min.doc