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Home My WebLink AboutYOUT CMTE - 02/04/08 �1�� --�- .'�� ' ; �� PALM DESERT YOUTH COMMITTEE .�� i ��; APPROVED MINUTES •.. � ''' MONDAY, FEBRUARY 4, 2008— 6 P.M. ` ADMINISTRATIVE CONFERENCE ROOM I. CALL TO ORDER Chairwoman Elle Wohlmuth called the meeting to order at 6 p.m. II. ROLL CALL Members Present: Members Absent: Raine Armstrong, Vice Chair Amanda Caudill Carl Gerhardt Gary Gill Bryce Griffith Kate Hart Anna Miller Ryan O'Connell Katie Pawelczyk Jonny Rohrbaugh Jenna Scott C�TY CUUNCIL ACTION: Ryan Sheehy AppR�VED , DENIED Abby Sturgeon ��gl�gy�� __ OTHER Elle Wohlmuth, Chair �BB�ING raA�.';� —d`1—C� Alternates Present: AyES: -��t,��S�,��i � e < e e� en Devyn Dentise Nt}$5:�;9r1N_ Alahna Dunbar AB,EN�': �n� _ _ Toni Gutierrez ABSTAIN: �61E, Allison McCollister VERIFIED BY: � Briana Nolan Original on File wit �City Cl�rk' s Office Paige Rojas Visitor Michelle Mitchell, Desert Sun III. CONSENT CALENDAR A. APPROVAL OF THE JANUARY 7, 2008, MEETING MINUTES Upon a motion by Member Jenna Scott and second by Member Jonny Rohrbaugh, minutes of the January 7, 2008, meeting minutes were approved as amended to reflect that Briana Nolan was in attendance at the January 7, 2008, meeting. Motion carried by unanimous vote. APPROVED MINUTES PALM DESERT YOUTH COMMITTEE FEBRUARY 4, 2007 IV. NEW BUSINESS A. COMMITTEE PRIORITIES 1. 2007 Committee Activities a. Junior/Senior Prom b. Mayor's Challenge Golf Tournament c. High School Parking Lot Redesign Critique d. Student Intern Program e. Teen Resource Guide f. Community Design g. Community Wreath Lighting Ceremony h. Veteran's Day i. Fourth of July j. Aquatic Center Design Critique 2. 2008 Committee Activities a. Polynesian Evening b. Teen Resource Guide c. Community Display 3. Suggested Projects Chairman Wohlmuth requested that members pass their lists of priorities to her so she could begin to organize those priorities. Members of the Committee had not accomplished this goal so this subject will be re- agendized for the next meeting. Ms. Scully asked that the Committee consider adding working the summer concerts, the Fourth of July, and involvement in a Rotary community service project. V. CONTINUED BUSINESS A. POLYNESIAN GARDEN PARTY 1. Tickets a. Production b. Distribution c. Committee Responsibility d. Point of Sale e. Sale Table at Event Vice Chair Raine Armstrong reported that staff at the City of Palm Desert is producing the tickets, which will be available for distribution by March 1St Distribution points will be the Senior Center, Palm Desert City Hall, and the Youth Committee. Ms. Scully added that each Committee member would be responsible for the sale of 10 tickets. Vice Chair Armstrong will bring a 2 APPROVED MINUTES PALM DESERT YOUTH COMMITTEE FEBRUARY 4, 2007 sheet for the members to sign-up to man the ticket table at the event in 15- minute increments. 2. Site Set Up a. Arrival Time b. Specific Assignments Vice Chair Armstrong will have a sheet for 4 members to sign-up for the event set-up between 9 a.m. — 11 a.m. on April 12. 3. Clean Up a. Site b. Refreshment Tables c. Decorations d. Specific Assignments Ms. Scully advised that every member of the Committee is expected to stay until the conclusion of the event to help clean up. 4. Entertainment a. Oral Report by Emcee Abby Sturgeon b. Entertainment Provided by Senior Center 1. Hula Lessons c. Entertainment Provided by Youth Committee Member Abby Sturgeon advised that she is in the process of scheduling the entertainment that will include time for introductions, dinner with back ground music, music for the hula contest, music for the limbo contest, and music by the Ukulele Players. Hula lessons will be given at the Senior Center the week before the event and Vice Chair Armstrong will arrange a time for that to occur. Ms. Scully added that members participating in the hula lessons will be hosted at lunch at the conclusion of the hula lessons. 5. Refreshments a. Senior Center Responsibility b. Youth Committee Responsibility c. Manning refreshment Tables Vice Chair Armstrong reported that the volunteers from the Senior Center would prepare the refreshment trays and the he will bring a sheet for the members to sign-up to man the refreshment table in 15-minute increments. 3 APPROVED MINUTES PALM DESERT YOUTH COMMITTEE FEBRUARY 4, 2007 6. Parking Ms. Scully advised that Committee members should park on the street at the Senior Center. Member Sturgeon added that it would be good if as many members as possible could carpool. 7. Presentations a. City Council b. Service Clubs c. Other Groups Chair Wohlmuth and Vice Chair Armstrong will make a presentation to the City Council at its March 27, 2008, meeting. Ms. Scully advised both members to meet her at City Hall at 3 p.m. on that day. Chair Wohlmuth and Member Scott will make a presentation to the Rotary Club in an attempt to sell tickets and Chairwoman Wohlmuth said she would attempt to make contacts with other service groups throughout the month. 8. Decorations a. Determination b. Procurement c. Set Up Vice Chair Armstrong advised that the Senior Center has many of the decorations and that Ms. Scully has ordered the photo stand, the limbo contest materials, and leis. Alternate Member Alana Dunbar still needs to contact Tommy Bahamas' in an attempt to secure gift certificates as prizes for the hula contest. Vice Chair Armstrong advised that he would bring a sheet to the March meeting so that members could sign-up to take pictures in 15-minute increments. 9. Other Issues By consensus of Committee, members can either wear their Committee shirts or appropriate costumes to the event. Midriff tops, revealing tops, and logoed t-shirts are inappropriate. B. RESOURCE GUIDE UPDATE — ORAL PRESENTATION BY MEMBER RYAN SHEEHY Member Ryan Sheehy has divided the Resource Guide into the following categories: 1) athletics; 2) city centers; 3)foods; 4) hot lines and help lines; 5) emergency services; 6) shopping; 7) other activities; and 8) transportation. When Committee members came up with additional topics, Chair Wohlmuth announced that this subject should be tabled until a meeting during the summer when it would be the sole agenda item. Ms. Scully requested that Member Sheehy bring his summer schedule to the next meeting so that meeting could be scheduled. 4 APPROVED MINUTES PALM DESERT YOUTH COMMITTEE FEBRUARY 4, 2007 C. COMMUNITY DISPLAY — ORAL PRESENTATION BY MEMBERS KATE HART AND JENNA SCOTT Member Kate Hart announced that she was continuing to take pictures and asked that the Committee be prepared for a group picture in costume at the Polynesian Garden Party. She added that a time would be scheduled later in the year for a group photo to be taken of all Committee members in their Committee shirts. Member Hart requested that Ms. Scully contact the Public Art Department at the City to get on their display schedule. VI. OLD BUSINESS None VII. INFORMATIONAL ITEMS A. CITY COUNCIL ISSUES a. January 24, 2008, meeting Ms. Scully announced that Carl Gerhardt and Anna Miller were appointed by the City Council as voting members at its meeting of January 24, 2008. � b. February 14, 2008, meeting Ms. Scully announced that Tony Gutierrez is scheduled to be appointed by the City Council at its meeting of February 14, 2008. VIII. REPORTS AND REMARKS A. COMMITTEE MEMBERS Alternate Gutierrez inquired why the Community Center closes at 2 p.m. on Saturday. B. STAFF None IX. ADJOURNMENT Upon a motion by Vice Chair Armstrong and second by Member Gary Gill the meeting was adjourned at 6:55 p.m. otion carried by unanimous vote. �_---. Patricia Scully CFEE, Sr. Manage t Analyst 5