HomeMy WebLinkAboutOut-of-State Trvl - '08 Alternative Fuel Conf. & Expo � �
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Approve Out-of-State Travel for the Director of Public
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: March 27, 2008
CONTENTS: Seminar Description
Recommendation:
By Minute Motion, approve out-of-state travel for the Director of Public Works
to attend the 2008 Alternative Fuel and Vehicles National Conference and
Expo in Las Vegas, Nevada, May 11-14, 2008.
Discussion:
The City of Palm Desert is a valley leader in the area of alternative-fuel vehicles. Staying
current with laws, incentives, and regulations, as well as maintaining a solid knowledge
base about the alternative fuels and vehicles available will be imperative. In order to be
better prepared to assist with the City's goals in this area staff is requesting approval to
attend the 2008 Alternative Fuels and Vehicles National Conference and Expo in Las
Vegas, Nevada. The conference's stated objectives are to bring together policy makers,
fleet managers, forecasters, automotive journalists, auto manufacturers and fuel providers
for educational purposes.
The cost estimate for the four-day conference ranges from $1862 to $2440, depending on
the availability of the government rate at the hotel and eligibility for registration at the "fleet
administrator" rate. Funds are available in the Public Works Conference Account No. 110-
4614-453-3120.
Approve Out-Of-State Travel for the Director of Public Works
Page 2 of 2
March 27, 2008
Therefore, staff recommends that City Council, by Minute Motion, approve out-of-state
travel for the Director of Public Works to attend the 2008 Alternative Fuel and Vehicles
National Conference and Expo in Las Vegas, Nevada, May 11-14, 2008.
Department Head: Approval:
Mark Green ood, P.E. Homer Croy
Director of Public Works ACM for Dev pment Services
ul Gibson Carlos L. Orte
Finance Director City Manager
� CITY COUI�T�IL ACTION:
lA?PPROVED � DENIED
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"���c��n" has broken out all over in recent rnonths,and nowhere � .
�_ � � has Efi foeen as evident as in trans{�ortation. The Noi�e� Prize was a '���' •
�. 1'� r' � c�warded to the Intergovernmental Panel on Clirraate Change and r� ' •f
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� � ' � AI Gore far their work on global warming. An acknowleclgment . �+
i',ic? � ���� of peakc oil appeared on page 1 of the Wall Streetlournal. Every ' � �� . `: " �
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2008 Presidentiai candidate has articulated a viewpoint on alter-
�, �-;�„�s�' native fuels. The unthinkable— $100 for a barrel of oil — no "
4���- ' ' - long�r causes sticker shock. And, clean, energy eF�icient vehicles - �
- .� � have become headline news for auto shaws globally. Change is an the way and public
Yw,�x � ; : and �rivate Fleets have the pawer to define and transForm the market.
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There is a Chinese proverb that goes, "When planning for a year, plant corn. When plan-
��'..��� � ning for a decade, plant trees. When planning for life, train and educate people." 1'hat's
� ' � the tenet upon which Alternative Fuel Vehicle lnstitute(A�)was founded. As we enter the
.��i;����-� ' I i fourt�en t h ear o F t he A lternative fuels &Vehicles Conferenc�(AF&V 200$), fleet mana g-
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�� � ers and other decision makers Face new challenges. How oio you stay current wjth laws,
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" incentives, and regulations? Is it risky business to make technoiogy investments when a
beiter one mighT 6e just around the corner?What is fhe reiiabilily of any particultsr alter-
. native Fuel sup}�ly?Whai`s the payback period for alternative fueled vehicles?
F. - �i Two hundred speakers representing corporate executiv�s, policy makers, fleet rrianagers,
�` farecasters, autamative journalists, auto manuFacturers, nat�onal laboratories, think tanks
and Fuel providers all will be on hand to answer�ose questions and more. Whether you
are listening to internationally acknowledged speakers in the General Sessians, drilling
�� � � down fo specific topics of irtterest in Cancurrent Sessions, or talking to vendors in the
� , Expo Hall, the answers all will be in one place From May 11-14.
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� x-:� Exploring the akternative fuel frontier can be dau�ting. But, I am conFident that when you
join us in May,you'll be able in see, listen, learn, discern your choices, and make eFfec-
'�'�" - tive decisions.
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ExeCutive Director . •
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C�NFERENCE H�GHLIGHTS
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;��::� �;f��ci!f]�E !����.'����] ��u3�P�('?��'1"�"u�I?7 ':�a7:L77��'7� �Cr���!t�i'�� dJ����J� !� c~� �c-ii,'
Keynote speaker Bobby Rahal has hac�enormaus inHuence on racing as an athlete,owner
and executive. l2a�af won 1{Zree Inc�yCa�'/CART c�arttpionships as a clriver,as we�l as the
1986 Inclianapolis 500.As a team owner he has overs�n ih�growth oF Ra�al Letkerman r `��
Racing, known far nur#uring young talent suc�as 2004 Indy 500 winner Buddy Rice,Vit�pr ;�
Meira anc) Danica Patrick. In 2007, for 1he first tirne,t�e Indianapolis 50D and�e IndyCa�' `�-
Series powered its Handa engines an 100 percent fuel-grade efhanol,a renewab�e and
environmentally-friendly fuel.
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"You'll see$100 oil within the next six monihs. A hundred dollars is going to I�ecome rou- ,
tine."Those are the types of morsels you'fl hear as� Soone Pickens,head of BP Capital LLC, „� � '�
headlfnes this yea�'s conference.The founder p{Clean Energy�uels is fond of saying that his �.. .�,�
blood pressure is so low he d fall asleep if�e didn't hrne a deaf going. Hosting tl�e interna- ''�}'
tionally renawned Mr. Pickens is the�real deal for I�hase trying b figure aut whaYs going on in
f�-�e market. � ' t� '��
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Far UP5,il�te ground fleet buck shaps wi�h Robert Hall. He is responsible for Neet comp[iance
worldwide to all environmeni�al r-ules and regula�ions including fleet compliance h-aining. He's
in charge of devefoping new technolagies to reduce fuel consumption and emission5 for ihe �
gr-o�nd fleet.We're pretty sure he reached �is perFormance goals for 2007,as UPS added
3�6 CNG ana� LPG vehicles to f�eir already impressive Heet. Mr. Ha��has been wiih UPS for
more than thiriyyears,
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Attendees can choose Frorn one oF four tours availabie an Wednesday,May 1.�.
• 7he City of L.as Vegas Fleet Management Cenier,with biodiesel,CNG, hydrogen,
and hydrogen-enriehed natural gas fueling. -
• Tf�e Regional Tra�sportation Commission of Southerr� Nevada,aperating a �'����°����
variety o�bus technalogies, including CNG and#he fulUristic Civis.
• Yel�ow Checker Star TransporFation Operations Center,where it services and�uels
its 900+propane-powered haxi cabs.
• Las Vegas Valley Water DistriN°'s Springs Pweserve,a 18Q-acre attraction,
praviding a vision for a sustainable�uture.
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�'�F�F�f�;�-"t' �i�if��x P�� 'l�l ..�:��G�'�+J i7 ��i� �x�`� �'�i�M�F,}'�� ?;r?�� u .�; �,�s�10r1¢ ��EIC��, �l�i ,�,.��.+7�'�7
The spect�cular 5etting inclucles tourist beaches, muSiC,enl�ertcsinment,and eleganr Faod.You
are transpor-tecl t�o this h-opicai lagoon by stcrying right wh�re you are ot i�he Rio.The primat�e
party is in the midst of the Ria's four paols,giving the sensation of heing in the tropics.�is
opening reception has become the not-tn-miss social event of ihe conFerence,so mark your
calendar for Sunday,May 11.
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The Rio All-Suit�Hote! Las Vegas is the of�icial venue for ihe Alherna6ve�uefs&Vehicles
Natianal Con�erence+��a 2008. The Ria feat�res world-class restaurants, unparalle�ed � __
enterbainment and outsi�anding cusromer service. Hotel rooms are avaifable at fhe special - -- �
conference rate af$155, plus tax,per night. A limited number af rooms are available at i�-�e .� .
Government room rate of$114, p�us ta3c, per night. � '
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C4NFERENCE PROGRAM & EVENTS
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�t� '� �¢ �'i�" 1. Not Your F�ihe�'s Gas Station: Financing Alternative ReFueling Infrastructure ancl Making It Pu�lic
. rf - 2. Get Plugged In: An Overview of the Elec�ric Plug-in Hybrid Market
3. OEM Product Rollouts
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1. Bottoms Up: Local Government Prning ihe Alternative Fuel Paihway
2. Clearing ihe Air: Emissions Focused Well-to-Wheels Analysis
• '-�.�.�, 3. Charge It?lease: Electric Vehicle Invesfi-ients that Make Sense
����� 4. Fec� Fever. Using Federal Incentives to Drive your F�eet
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F�;!� ��u�,r`�� ��e���Fl�o `'�' �l .°°r�� �oi�f�ff��
�- The Power of Oreams
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1. Hydrogen Cel�s: Pwing the Way for ihe Hydrogen Highway
� 2. Auto Matian: Clean and Green Goods Movement
Y -` — �p 3. Fuels Rush In: Retailers Leacling the Way in Infrastrucfure Development
� 4. Hir�dsight is 20/20: Drivers and Mechanics Share Lessons Cearned
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1. Cr�ntive Out�ets: Growing the Markefi for P�ug-in Hybrids
�'� 2. Breathing Easy: Understanding Credit Tracling Options for Business
3. Waste Not,Want Not: The Promise of Biogas
4. Changing Gears: The Mec�ium-anc�Fieavy-Du1y Hybrid Promise
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IVATIO�AL COI*iFEREI*ICE+ EXPO��^'
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CONFERENCE PROGRAM & EVENTS
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1. Cream of the Crop: Elf�anol Leading the Way - � " ` � �M�� ' " - _�
2. Heavy LiFting: Mecfi�m- and Heavy-�uiy Product Rol�outs �4}
3. Afl Charged Up: �lectric Vehicle Product Rolfouts �
4. Prophetic Profits: Early Ac�opters 5how Haw Green Begets Golcl
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1. CaEiFornia Greenin': The Alternative Fuel Pla,n That Could Change ihe World
2. It's a Gas: Running Your Fleet on Propane _ _
3. Ready, Set,Grow: How to Incorporate Biodiesel into Your Fleet Today
4. AFV Converts: Small Volume Manufacturer Product Rollouts . , . _
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1. Smog Busters: Why Natura�Gas is Gaining Traction as a Cle�n,Cosi�Effective _
Transportation Fuel
2. The Right Fit: A Tvolki#of After-Market Solutions for Heavy-Duty Vehicles
3. Car Ta�k: Light-Dufy Proclucf Ro��auts -
4. An Ounce of Prevention: How to 5elect ihe Right Alternafive Fuels for Your Fleet �+
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1. City of L.as Vegas Fleet Mar,agement Center r F' �
2. Regional Transportatian Commission Maintenance Faciliiy � �
3. Ye11ow Checker Star Transportcitian Operafiions Center
4. Las Vegas Valley Water bistrict 5prings Preserve " ������
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priver and Technician 5a�efy Training for AfVs�a separate registration fee applies� ���� - � �
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THE EXPD MARI�TPLACE
�;��� The F�cpa Markeiplace features more than 125 companies that represent ihe who`s who oF Ihe alternative
�� '�:��A, Fuels and vehicles industry.Wheiher you want to see the very latest in vehicle technology,talk to fuel pro-
viders about your specific neer�s,or iearn about available alternative fuels and vehicles services,the Expo
Marketplace has it a11. _ ,
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� Here's just a sample of Companies H�at have eachibited in our previous shows.
AFV Fleet Service,FAB Industries Dynetek Industries � IMW lndustries Ltd. Prometheus Energy Company
Air Products E.J.Ward,lnc. Innovation Drive,Inc. Propane Education&Research Council
Allianz Sweeper €co Fuel Systems Instrument Sales and 5ervice Inc. Raymundo Engineering
A1lied Equipmesti,Inc. EDPRO EquipmenE knc. International Business Wafes Renewable Energy Group,lnc.
Alloy Custom ProducEs,Inc. Electric 6rive Transportabon Assn(��TA} .�asper Engines&Transmiss'sons Rocky Mountain Fleet Mgt Assn
Altaimano Elechic Transportation Engineering Corp. John Deere RP Publishing
Altemative Fue{5ystems Emission SaluGons,Inc. KayAutomotive 5FI Engine Technologies,Inc.
American Honda Mator Company Endress+Hauser Kenworth Truck Company Shurepower,LLC
ANGI Interoakional Enviromech Indus�ies Kraus Global Inc. 5ierra Monitor Cosporation
Applied LNG 7echnologies �spar Products,Inc. Krohne,Inc. South Goast Air Qualiiy Management Dist.
Atias Copco ETEG Elechic Trans.Engineering Corp. Lincoln Composites Souihern Cali[omia Edison
ATTE Califomia Communiiy Colleges �thanal Promotion 8 InfarmaGan Council LOGEX Sauthem California Gas Company
Austin Energy Plug-in Partners FAB Industries Lux�er Gas Cyinders SSP Fittings Gorporation
BAF Technologies Feel Good Cars Mack Trucks 5ter�l-Kon's USA
Bauer Compressors,Ina FirmGreen Energy,Inc. Mercedes Benz Swagelok
BaytPch Corporatlon F1eet Biodiesel,Inc. Miles Automotive Group Thermo King Corparaflon
B'sodiesel Industries Ford Motor Company MotoTron Tiger Truck
BMW of North America F71 fnternallona{ Mvfliforce Systems Corporation T'steflex Corporation
Califomia Air Resources Board FuelMaker Corporation National Altemative Fuels Training Consorkum Toyoka
Caiifornia Energy Commission Full Flex International Nabonal Biodiese4 Board Trillium USA,Inc.
Califomia Fuel Cell Partnership Gannett Fleming,fnc. National Ethanol Vehicle Goalition Tulsa Gas Technologies,Inc.
California NGV Partnership Gas Equipment 5ystems,Inc. Nalional Renewahle Energy Laboratary TYMCO,inc.
Chart Industries General Motors NexGen Fueling US�ept of Transportation
Chrysler Global Electric Motorcars NGVAmerica U5 DOE-FreedomCAR
Circor lnstn�mentation Technologies Good Ear�r Electric Qdyne Corporation US DOE-Clean Cfties
Cleaire GreenField Compression Omnitek Engineering,Corp. US EPA
Clean Energy G5A OfFlce of Governmeniwide Policy OPW Fueling Components Waste Management
Ciean�rUEL U5A Haaker Equipment Company Pacific Gas&Electric Company Webasio
Cryastar �lanvver Parker Hannifln Corporaton West Central
CSAAmerica,Inc. Harsco GasSery I'hillips&Femro Indus�ies Westpork lnnovations Inc.
Cummins Weslport Hythane Company,LLC Phoenix Motorcars,Inc. Wondries fleet Group
Dexsil Corporation ICF Internaflonal . ' Pinnacle CNG Systems,LI.0 Xantrex Tecfinology Inc.
�iesel Technology Forum 1dieAire Technologies Pneumafsc Products Xebec Inc.
DomeUc Environmental Corporaiion IMPCO Tecf7nologies,Inc. Pony Pack �
Dynasty Electric Car Company Imperial Western Products Pow�r Service Products Zenn Motar Company
Interested in sponsaring or eachibitin�
For sponsorship,contat#Kimberly Taylor,702-2d3-49$2,lCfaylorCafvi.org.
For e�chibits,tontact Sean Budway,702-254-4180,SBuclway@afvi.org.
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�J������IJ���`��`�r fY - 'F1�U '�ll ���� i'I r :�1 ti �,x,�" ,�J x �'
Atrendee name qs it should appear on the Conference name badge: �'�n' NATlON,4l CONFERENCE+EXPO �8
First Name Last Name
Title Company/Organization
Address
Ci}y St/Prov Zip Code Country
Phone Cell Phone(optional� "
Attendee�-mail(a unique e-ma�l is needed for each at�endee�
(Optional]E-mail address oF person to be copied an attendee's confirmation e-mail
Eqr{y OFF-i.ine - : � � Late Off-Line �7�-��'�`
On or Before 2/29/2008 AF}er 2/29/20Q8 After�i�[%=���
Regular Ll�y4y ❑ $1099 _ .. _ � �11�� _
F�eet Prafessiona� ❑ $fi49 ❑ $699 � ����
Clean Cities CoordinaEor ❑ $349 ❑ $399 ❑ $549
5tudent ❑ $549 ❑ $599 U�i4y i
�xhibitor ❑ $$49 ❑ $899 � �E��4��— -��,
— — - --F
Expo Staff Only(see fee note} ❑ $249 � ❑ $399 � �.���`��
.
Driver and Mechonit Safety Training for AFVs I LI .`�o;��`-'i;��}Co�rfa.rb.r_e Rr�} � [] ��d9�w!Conferenoe Reg_�_ � ❑ ��99�w/Co�}Eerexo 4o.j_E
Wednesday,May 1 A,2008 1:OO�m—S:OOpm , I f �"s��F::!�C:anfe�ence�ReS:1 I ❑ ��49�v.f�,Ca,fcreRoc steg.] ❑ $599�v.f4 Caa�ertnce Rag_�
_ �
Regular: U �4YY --� ❑ $549 _ I j_5.594
Hal�Day{WednescEay ONLY} ❑ $249 ❑ $299 I +� �-'°�
A Guest Pass wifl provide access ro ihe rec�stions/ U �i vv ❑ $199 ❑ �1`�
mixers on Sunday,Monday and Tussday evenings. ___.
Fee Notes:
• Registrafion information AND payment must he received�iy[he early regis�-ation date to receive the discounted rate.
• Fleet professionals qualify for ihis rate iF Ehey are the principal owner,co-owner,or operaror of o fleet of 10 or mare vehides.
• 5[udents must currendy be enrolled full-time in an aceredited community college,college or universily.To be eligible For this rate,sludent ID will be required on-si3e.
• E7esignated U.S.Deparhnent of Energy Clean Cifies Coordinalors only may attend a1 Ehis rahe.
• Eupo Str�ff Only registrants receive access lo Ihe F�o Markelplace and ihe food funcYions held in tha Expo Markelpjace only.Expo on{y regisfranh do not have access to con(�.rente sessions,
luncheons and oiher conference everns.
• A One-Day Conference Registra6on purcltiase will provia�e access ta a1I con{ierence evenfs for�e given aay,including any reception or meal(vnciions lhat may be scheduled.
Payment Method & Cancellation Policy Hotel Reservat�on
You may pay 6y check, government purchase order, or credit card (Visa AFVi encourages you to make your hotel reservatian at fihe conference hotel,
and MasterCard only�. Payrnent in Full is required befare registration the Rio All-Suite Ho�:l. A special convention rate is a�fered b all regis�ered
is considered complete. There are no refunds for car�cellations, but attendees. To make your hote� r�servalions, please provide ihe following
substitufians within the same organization are welcome at any time. You information.
must notify AFVI in writing should you want to make a substitution. ��,,,,,,h,r,,,��:��red,based on avm7ab7ily,from May 9 fhrough May 15,200�.
Total Paymen4�Due$ {U.S. $} Check-in date C6�eck-out date
(Markappropria7efee(sfabovaartdrnsert[rmount�lere.j Pleaseseleetane:
❑ C{�eck/Government Purchase Orcler payable to: ❑Rio 5tandard Su��e:5155.oa per n3ghr,plos t�c
Alternative Fue! 1/ehicle lnstitute �Rio Stdndard Suite--5trip�ew:$175.D0 per night,plus tax
❑Rio 5tandard 5uite�"iovernment Rate fmusthave properlDJ:$i 14.00 per night,plus tax
❑ �sa or MasterCard
fSorry,no American Fxpress,prner's Club or Discaver CardJ Seiect Room Option: ❑Double Bec�s Smoking Oplion: ❑Non-smaking
❑King Bed ❑Smoking
Card# Exp.Ddte ADA Accessible Room: �No ❑Yes
�fnme on Card Specia�Neec�s
Address{where credit card bill is received� Credif eard informatian to hold your ho4el reserva4ion:
S�reetAddress Type of Card: ❑Visa ❑MasterCard ❑American Express �Diners Club ❑Discover Card
Cy smre r;P Card# E�. Date
Signafure Name on Card
Mail fhe completed form with payment to:A�, 8T7] W Charleston 8lvd,Ste C,Las 1/egas NV 8914b.
!F paying by credit card,you mpy Fax this page to 20$-445-338fi. Upon receipt,a confirmation wil!�e emailed.
1f you have questions about registrat�on,please contact Trey Grelliu at ConFerenceServices�afri.org or call 305-948-6345,ext 21.