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Home My WebLink AboutC27180 CA1 LMA1 901-08REQUEST: SUBMITTED BY: CONTRACTOR: DATE: CONTENTS: ao CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Amend Contract No. C27180 for Landscape Maintenance Area No. 1 (Project No. 901-08) Mark Greenwood, P.E., Director of Public Works Vintage Associates 78-755 Darby Road Bermuda Dunes, CA 92203 March 27, 2008 Contract Amendment No. 1 Map Recommendation: By Minute Motion, 1. Amend Contract No. C27180 for Landscape Maintenance Area No. 1 to add 5 months to the contract term, at a cost of $44,500, and 2. Authorize the Mayor to execute amendment. Discussion: On April 19, 2007, the City Clerk advertised and called for bids for Landscape Maintenance Areas 1, 2, and 7 and the contracts were ultimately awarded to Greenscape Landscape, Inc. On November 1, 2007, Greenscape Landscape, Inc. abandoned its contract and ceased all work for the City. On November 27, 2007, the City Clerk advertised and called for bids for Landscape Maintenance Area No. 1. Contract was awarded to Vintage Associates in the amount of $106,800. Amend Contract C27180 Landscape Maintenance Area No. 1 Page 2 of 2 March 27, 2008 Staff requested bids be submitted reflecting an annual amount; however, the term of the agreement was from February 1, 2008 through June 30, 2009 (17 months). At the time that contract was presented to Council, the amount requested was for 12 months instead of 17 months as per the contract agreement. Funds are available in account 110-4614-453-3370. Therefore, staff recommends that, by minute motion, City Council amend Contract No. C27180 for Landscape Maintenance Area No. 1 for the additional time on the contract term (5 months) by adding $44,500, bringing the contract to a grand total $151,300, and authorize the Mayor to execute amendment. Prepared By: Approval: `Homer Croy ACM for De pment Services Carlos L. ' ega City Manager /bg Submitted By: Mark Greenwood, P.E. Director of Public Works Paul Gibson Finance Director CITY COUNCIL ACTION: APPROVED 7 DENIED RECEIVED OTHER MEETING DATE '3-_6111 AYES:,40,51'/), ir�P��r�/j�/icyiS"�� n,Szrl NOES. ile ABSENT: Altyy ABSTAIN: Ai; )4ei VERIFIED BY: Original on File .with kity Clerk's Office G:IPubWorks\Staff Reports120081March 27103 Amendment No 1 Vintage P901-081Amend Contract Vintage P901-08.doc CITY OF PALM DESERT CONTRACT �MENDMENT Contract Purpose Landscape Maintenance Area 1 ConsultanYs Name Vintage Associates Aaaress: 78-755 Darby Road Bermuda Dunes, CA 92203 Contract #/ P.o. # � C27180 � 014860 � Contract � Amendment No. I Contingency: I YES NO I Account No. � 110-4614-453- � Project No. I 9O'I -OH � Vendor No. I 5578 � You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES � DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract PriCe In Contract Price $8,900/month x 5 months JUSTIFICATION: TOTALS: NET CHANGE IN CONTRACT PRICE: Add 5 months to the contract term as per the executed agreement. TaTAL BWGET FOR PRQIECT: ��- � : • • • �: - . � . � :� � • • : �r _� . �_ ._� + 151,300.00 - 106,800.00 - 44, 500.00 0.00 •• r� Arrour� Approved by Cound I: Less: Prior Charge Order(s): LESS: ThIS �IlCJ2 Q'C�: B�alanoe R�err�ining c� Cortir�ger�cy. 44 , 50 0. 00 44 , 50 0.00 44 , 50 0. 00 + _ I The amount of the Contract will be increased by the Sum of: Forty-Four Thousand Five Hundred Dollars ($44,500.00). Contract C27180 Contract Amendment No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perForm all work as necessary or required to complete the Change Amendment items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension -0- Days Revised Contract Total $151,300.00 The undersigned Contractor approves the foregoing Contract Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 1. The Contractor agrees to furnish all labor and materials and perForm all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. REQUESTED BY: 3 DEPARTMENT HEAD FINANCE DIRECTOR NOTE: No payments will be made prior to City Manager and Council approval CERTIFIED FUNDS AVAILABLE: 2. ACCEPTED BY: 4. APPROVED BY: CONTRACTOR Date Accepted JEAN M. BENSON, MAYOR CITY MANAGER Date Approved Date Approved STATE HWY 74 PI T A HAYA STTOWN CENTERSHADOW MOUNTAIN D RPAINTER S PATHMONTEREY AVEE L PASEO MESA VIEW DR PARK VIEW DR FAIRWAY DRSAN PABLO AVEDE ANZA WAY PORTOLA AVEEL PASEOPORTOLA AVEFRED WARING DR PO R T O L A AVEHAYSTACK RD FRED WARING DR EL PASEOEDGEHI LL DRDEEP CANYON RDSAN PASCUAL AVESAN GORGONIO WAY ALESSANDRO DRPORTOLA AVESAN LUISREY AVEMAGNESIA FALLS DR MERLE DR STATE H W Y 111 MONTEREY AVEGRAPEV I NE ST BURSERA WAY V I STA PASEOWAYLandscape Area 1 Le gend LMA 1 Palm Desert Parcels City BoundaryI1 inch equals 1,850 feet