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Home My WebLink AboutPayment to RZ Landscape for Interim Lndscp Svcsxr CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Payment to RZ Landscape for Interim Landscape Maintenance SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: RZ Landscape 47764 Tulip Place Indio, CA 92201 DATE: March 27, 2008 CONTENTS: Purchase Order and Backup Documentation Invoice Recommendation: By Minute Motion, authorize payment to RZ Landscape in the amount of $551. Discussion: On April 19, 2007, the City Clerk advertised and called for bids for Landscape Maintenance Areas 1, 2, and 7 and the contracts were ultimately awarded to Greenscape Landscape, Inc. On November 1, 2007, Greenscape Landscape, Inc. abandoned its contract and ceased all work for the City. Staff put the work out to bid; however, the new contracts were not in place until February 2008, leaving a three-month interim period of non -maintenance, during which the City received many complaints from residents. In response to these complaints, staff requested and received the City Manager's approval to enter into an agreement with RZ Landscape to provide maintenance services for a specified hourly rate on an as -needed basis, in an amount not to exceed the $25,000 allowed by the pre -approved consultants policy. Staff then requested that RZ Landscape perform a complete general cleanup and maintenance, which exceeded the approved amount by $551. Staff has reviewed the invoice and the work performed and is in agreement that the payment is warranted. Funds are available in account 110-4614-453-3320. Authorize Payment to RZ Landscape Page 2 of 2 March 27, 2008 Therefore, staff recommends that, by Minute Motion, City Council authorize payment to RZ Landscape in an amount of $551 above and beyond the amount authorized by the City Manager. Prepared By: H La Approv Homer Croy ACM for Develtfpment Services Carlos L. Ortega City Manager /bg Mark Greenwood, P.E. Director of Public Works Finance Director CITY COUNCIL ACTiLAv . APPROVED ✓ DENIED RECEIVED OTHER �I EETING DATE 3 Q7_6� AYES: Rr�u,5col Rat- r- , Jei yi .pie4e= �'/S oCJ NOES: tb ABSENT: on( ABSTAIN: Ny cn€ VERIFIED BY: kKrl rck Original on File with City Clerk's Office G:1PubWorks\Staff Reports120081March 27101 Amendment P014684 RZ LandscapelApprove RZ landscape.doc PAGE: 1 � o p a D o o �,� PURCHASE ORDER P.O. N0: 014684 C�� o� pa0� Dc��c� 73-510 FRED WARING DRIVE, PALM DESERT, CALIFORNIA 92260-2578 DATE: 12�20�07 TELEPHONE (760) 346-0611 FAX (760) 341-4564 SCANNI�L on TO: RZ LANDSCAPE SHIP T0: City of Palm Desert 47764 TULIP PL ATTN: PUBLIC WORKS INDIO, CA 92201 73510 FRED WARING DRIVE PALM DESERT, CA 92260 _ __ _ ___ ' 1lENDOR NO.' 10141 . __ _ _ . .. ___ _ _ __ __ __ __ _ __ _ _ _ _ _ _ _ _ _ _ _ __ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ __ _ __ _ _ _ _ _ _ _ __ _ __ ___ ___ _ _ _ _ _ _ _ _ _ __ ___. _ _ __ __ _ _ _ _ __ _ _ _ __ _ __ _ __ _ _ b�LIVER BY>•, > SHIP:�IA F!!O.B. :'' `' �`ERNIS 02/29/08 NET _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ __ ____ _ _ __ _ _ i CONFIRM BY CON�tI�M TO REQUISITI4NED BY SEE REQUISITIONER/BW SKNIGHT BG FREIGFIT CON7fiACT NO..:: AGCOU(VT NO. ' PROJ�CT REQ: NQ. ' R�Q.:DATE '' _ _, _ _._ __ _ __ _ __ _ _ __ ____ __ __ __ _ _ _ _ _ _ __ _ ___ .. _ __ __ _ _ _ _ _ _. _ _ _. _ ....___ ___ _ _ _ _ __ 11046144533370 16551 12 10 '07 � � • • � � � • • � � • � 1 25000 . 00 DL LANDSCAPE 1 . 0000 25000 . 00 HOURLY LANDSCAPE MAINTENANCE FOR LMA' S 1, 2 AND 7 NOT TO EXCEED $25, 000 ***APPROVED BY THE CITY MANAGER ON 11-30-07*** SUB-TOTAL 25000 . 00 TOT L 25000 . 00 REMARKS : ATTN.VENDOR: If a similar order ha been place verbally, this P.O. serves as a CO FIRMING ORD R. INVOIG@ PAID AMOUNT RAID- AUTHORIZED BY PURCHASING OFFICER APPROVED FOR PAYMENT SEE REVERSE SIDE- INSTRUCTIONS City of Palm Desert � � � � RequisiUon: 0000016551 Type: �PURCHASE REQUISITION�� Reason: �LABOR �.�.�--�--____.�__..__._._. � , By: SKNIGHTIBG Date: 12I10J2007 y� Comments Exist � Vendornumber. � 10141 Name: RZLANDSCAPE ►��4�� i Contrad: �� Ship to: PW ► PUBLIC WORKS Deliver by: 02129l2008 � Fiscal year code: Current � Item description: � �� Vendor part number: �u�� Commodiry: �� Line number: 002 Sub-commodiy: �� Item number. � .�Item reference number: �� ►� Ship m: PW� Quantity: 0.00 UOM: �� Unit cast: � ��O.U000 Account number: �� Projed: �� 25000.00DL HOiR2LY LANDSCAPE MAIN1'ENANCE FOR LMA'5 1, 2 AND 7 1.0000 25000.00 Pld 1 NOT TO EXCEED $25,000 APPROVED BY TE� CI1'Y MANAGER ON 11-30-07 S !..�....�..,...�.__,_,_..�,,.�..�.....�. ...�.....,._____.�....._.....�._.....__ � � Total: 25000.00 Purchase Requisition Comments � � � � � Requisition number: 0000016551 Requisitionby. SKNIGHTIBG Requisition dffie: 12110l2007 ON 11-30-07 STAFF REQUESTED THE CITY MAEdAGER'S �� APPROVAL FOR THE USF OF LOCAI. COATRACTORS AT AN � HOURLY RATE� NOT TO EXCHED $25,ODOI I i ( ( i —f r°-��---� C1TY oF PAL� DES�6�1' � � PUBLIC WORKS DEPARTMENT INTEROFF[CE MEM�RANDUM To: Carlos L. Ortega, Cifiy Manager Cc: Mark Greenwood, P.E., Director of Public Works From: H. Spencer Knight, Landscape Manager Date: November 30, 2007 Subj�ct: Landscape Maintenance Areas 1, 2, and 7 As of November 1, 2007, the landscape maintenance contractor for Landscape Maintenance Areas 1, 2, and 7, Greenscape Landscape, abandoned their contract and ceased a(I work for the City. Staff has put the LMA's out to bid, but does not expect to have new contractors in place until February 2�08. The landscape maintenance for this areas needs to continue in the interim period, but will be minimal due to the winter weather. Staff is pEanning to use several individual contracfiors to complete the needed maintenance work at an hourly rate and on an as needed basis. Atfiache� are three bids for the hourly wark from local contractors. The rates are similar; therefore, staff is requesting your approval to use all three contractors on an emergency basis, up to $25,000 each. If you concur, please indicate yaur approval below. Review and Concur: H. Spe er � ght Carlos L. rtega La dsc e Ma ager City Manager /bg G:\PubWorks\Landseape Services Division\MEMOS111-30-07 Carlos Ortega-LMA 1 2 and 7 sk.doc - 82-5a0 HWY 111.Suite Af78 � P.O_Box 2786, indio,CA 92202 Lic�G27 8849�9 LFaf-1dSCAF�E ��^^^^'-"`"" -"`` , . "'.�` Office(760)863-1369 Fax(760)863-1301 Froposai #: MED MAINTENANCE Date: November 26, 2007 City of Paim Desert Attn: Ray or Spencer 73-510 Fred Waring Drive Paim Desert, CA 9226� PROJECT: MAINTENANCE PRICE $�5.50 FLAT RATE - WHlCH INCLUDES SUPERVISOR, IRRiG,�RTOR AND LABOR. PER PERSON �•.� dnc•i n �n o� nnni .1�=+r� 'i C.i i`i�3 C1=!:i:)?i_, -. , L� i� :.! t�'�I i i��:1':_.� 1°z Y��'�L��'��z� �' _ — F� � � �o�-.� �� ';`� [�f�� Bi��t2ic � F��:_ a� � r� � —�— _ r��acirs e�n� '��y�'-•`_i�'��; < < 7�� `�.��. ��_��`?��I�a��c�,�"�fi ��p7 l;t�u�«u� � '�s — Y��.��.� ��{��p)��.3�+9 Li�. #�`�1—�i��:1�` Sh�p Ta �il{Yo � � City uf Pttlm fjeseri � Attn;Mikc 760-3�1-7a98 F� � Project P.O. IVumber Terms Rep Ship Via Due on receipt � 1110!20U8 H� - gr��a� Amount ltem Gode Description 7,344.06 Quantity � throu h 12/19/07 Z5.50 2gg Iandscape Maintena... o�dho u sM288 I t tat duere$7.�4 00 g ��°y�� ,P� �Q 104� ��/;f\�e p�;L �5��4!��:�� t- } 3 � > �Ed9F�1� ��1�1� �.�fi�,�.��34� "3�i.� �n��' � ','yi�';'y91, 1 4 $' � < < �� 'l� � ,� �� Y�;�� ,� , � .�� •r 0,��' $i;344.fl0 'I7iank you for your business• �'✓_=�r��a��d�r5'ti�il�4 �u�i��';��', II' �I I �^.��.�a�>e�r�i�� m a � � e a &��i�n C� �� 1��Q�'��€��r�� . . C'C��':.i�i��',�4�=i:ti�'I n i' ��. ' r , � �V � � '� Frorn: ��l � Ta � �' �, �� j1, Fa�c: "�V Page� Date: ' (i�'� s,�;e�t:��,�,��_�� cc° ❑Urgea� O r Rev�ew �Pfease Comment ase Reply C3 Please Recycle � • Qttention; �f �n � ��('�.�.� � � �, te� � . ments: . � - .�� . , � �/,� ��i � > ' ' ' � ` G � �: �- ; � �>�/ , � �/ !�+ V � tJLU� „a .�,,,•�„ ,., ,.� .,�„ ' �P�9a�>�r �22Q� � � oL��BO GJ��G�'r 1�d ��;12�r�� e. �f ��, �g, �n; �, FLL o ;. � ,�"yt'i��.{7u?J�ji��'�_fl3a� I �% 2�� y�`� ��a; l.��l , �� e�:�.�,,..o��.. _��_�� 12/05/07 Wednesday - Parking lot of 11Aon#errey and 11'I for Area #7 8 hrs Maria Romero ��S ��,�� 8 hrs Pedro Corane4 Total of hrs=24 �(�� 8 hrs Femanda Mora �2,7,�� ,3��,�y.�3-3'�x-O 12l06/07 Thursday - Paricing Iot of Monterrey and 111 far Area#7 8 hrs Mar9a Romero ��N,, r� 8 hrs Pedro Coronel Totat of hrs = 24 ��1�''��s �� I� 8 hrs Femanda Mora ��S� ..43 3P 33 Z� -is-�,�7-2r373 12l07/07 Friday - Parking lot of Monterrey and 111 for Area#7 8 hrs Mar� Romero {� (��'�� I ct GI 8 hrs Pedro Ctyronel Total of hrs=24 'C�(� � ��3��3320 8 hrs Fernanda Mora '� � Z BZ- y-3�3 12l10107 Monday - Frank Sinatra and Bardas for Area#7 $ hrs Maria Romero ,�-� 8 hrs Maria Valdez Total of hrs = 24 Cn1� '1��.cKll�---- � 8 hrs Fernanda Mora #- 287- 4�7*t--�33�3��-a 1211'1/07 Tuesday - Frank Sinatra and i'ortola for Area#7 8 hrs Maria Romero 8 hrs Maria Valdez Totai of hrs= 32 ��v��n�a �P1.�,e� 8 hrs Femanda Mora � ZS'�-ti�062- �33-3 3a o 8 hrs Blanca Ortega 12/12I07 Wednesday - Franlc Sinatra and Portola for Area#7 8 hrs Maria Romero 8 hrs Maria Valdez Total of hrs = 32 Sknr�a�lc,2 �as� 8 hrs Femanda Mora +�287-4�63-43$-33�2� 8 hrs Blanca Ortega 12/13/07 Thursday - Portola, Shepherd, Ln and Ave. 3 Sections 8 hrs Maria Romero 8 hrs Maria Valdez Total of hrs= 32 �-�1�a.cr� �� 8 hrs Femanda PJlora .� Z,g�_ t,,��gc�.-�,-33 -33z� 8 hrs Blanca Ortega ".d rl�n��n �n �� ncn �� E��=� �,_:��°d�k��e`��,�t�� `i��`��sg�:��' ��i��€ - ��9� ��6�� :�a1� � ��_��,`a� � ��a�� ti� , . � ��s G��V�Id�� ►� � �� `Ta�d�►�,��r �:��} � h�� Ferna�d� M�ra �. �_� �aa,�;��x��`�� hr� �lan�flrt�g� . �2117J07 �tlo�nday � G�rald F�r� and Portol�#o �arda �S�ctio�� 8 hrs Maria Romero w�� tn.e.��s 8 hrs Maria Valdez Tatal of hrs= 32� ,� ��.�_ ,�,C,�B�m ��3�. ��``' 8 t�rs Martha Zelix � 8 hrs Fernanda Mora �� .�� q�� # 285-4'S7�-�r3��32v 12/18/07 Tuesday - Frank Sinatra and Hollister 8 hrs Maria Romero 8 hrs Maria Valdez Total of hrs = 32 �vl �1�� 8�'�� 8 hrs Martha Zelix_ � 2,gs- 437�+ �"�3�"3'�' 8 hrs Femanda Mora TOTAL OF HOURS FROM DATES 1?J05/07 TO 12/18107 288 HRS '`*!F YOU HAVE ANY QUESTIDNS PLEASE CALL RALHP 902-9563 OR ALFONSOCa�46&6209 HIS THE SUPERtNTENDENT""k rc� d��:+�n in �i. �an �L�.N�se�E ��1�� -�,,,��p.,,�,..,� 8?-500 Hwy 111 Suifie 7-B Date fnvoice# F.a. Bo�. 27$6 Indio,CA'�22a2 (76U)&63-i 369 2;�iiaooa g�4 Lic. #C27-884909 Bill Ta Ship To City of Palm Desert L�'� /�.. `t't' � Attention;Miguel Garcia � fax 341-7098 -d� � s�� — � �t 4- - 453-33—`7��' P.Q. Number Terms Rep Ship Va F.O.B- Prolect 2/1]/2008 Quantity Item Code Description P�ice Each Amount ]andscape Maintena... Landscape Maintenance for Area#2 Fred Waring&Monterey 4,896.00 4,$96.00 -from 12/I 9l07 to]2/2$/07 Total hours= l92 i total due $4,896 �tECEiV�p FE9 1 1 2006 '� �w�'�$�'' �f P�1m De�� ' C'�� ,;fi��i�i�� ori�s pP��i A "----j`�,�`�'� �; C$ y A�� / �� 0� Z 1 2/U� / 1 ` � tl � We apprecia[e your prompt payment� Tl�ank you! Tota I $4,896.U0 •:J` +^� �..:.}..:;. g•d �85�I.� 80 6 6 qa� v� RZ Ll�il`�r��;�E�E �� -��.�,$�.,�..,� 82-500 �� I 11 Suite 7-$ Da�� nvoice# �.0. �io��786 Ir�dio,C�S 92202 z�i�,�oos szs (76{l)863-1369 Lic. #C27-884�Q9 Bill To Ship To City of Pa1m Desert � i ^�� Attcntion;A�iiguel Gaxcia �� faa:341-7098 P.O,Number Terrris Rep Ship Via F.O.B. Project 211112008 Quan6ty Item Code Description Price Each Amount landscape Maintena... Landscape Maintenance(see attach sheet)from 32/3 V07 to 13,31 I.00 13,3]I.00 01118/08 Total hours= 522�`Total due=513,311.00 ��cE�vED FE9 11 200� ��' Ci�1f ��3�4`��;�t Publ1 � °�' �. ��t �� ,<:,,,x,, t;��l��'�at 1� ��'� . „y � ��tiB'�jE.✓��4.� �'`� �d V V i � ' � t � �v � We appreciate your prompt payrnent. Thankyou! Tota# $13,31 lA0 �� 'L�� Z•d �L9�L� 80 L� qa� 8'-SOQ I-[W1'1 l l,Suite�I7B c�, indio,CA 422p2 OtF�.e{760)&63-1369 3 Fax(7b0)863�1301 !„�I�f—Ek��C�i�� GCFWVefeCW.L• GiE:Yt?ENTV«l_ CITY C}F PALM DESERT 12/19/Q7 W�dnesday - �ast=P�k�l�at�f�ionterre�ar�tt�-'F�fior-f\rea---#�2� �`�.� ��,�� 8 hrs Maria Romero 8 hrs Maria Valdez Tptal of hrs � 27 8 hrs Femanda Mora 8 hrs Bianca Ortega 12l20/07 Thursday --�Rartici+�lat of-M��te�ey a�'I�—€eFA�'ea-#� fl►awnonr�b��k 8 hrs Maria Romero 8 hrs Maria Valdez Tatal of hrs= 27 8 hrs Fernanda Mora 8 hrs Blanca Ortega 12/21147 Friday - �-2� rMo��,�.�� ,`1�,�ada�S 8 hrs Maria Romero 8 hrs Maria Valdea Total of hrs = 27 8 hrs Fernanda Mora 8 hrs Blanca Ortega 12I24107 Monday - �e�#�kir�g-le��f-��te T�4r1-e �� 8 hrs Maria Rornero S hrs Maria Valdez Totai of hrs= 27 8 hrs Fernanda Mora 8 hrs Blanca Ortega 12/26107 Wednesday - -Pa�ir�g-tat-of-Idler�te�e�r-afl"' �'"" r�' """"�- 8 hrs Maria Romero #�'kovley eou,r� we5� d k��ey C�I�e��i�r 8 hrs Maria Valdez Total of hrs =28 8 hrs Fernanda Mora 8 hrs Blanca �rtega . 12/27107 Thursday - a�-�-- �ov��Y �as�a,es $ hrs Maria Romero 8 hrs Maria Valdez Totai of hrs =28 8 hrs Fernanda Mora � 8 hrs Blanca Ortega 12/28/07 Friday +��••I• �inn}r.�s .sr�rl�v�'tcm�-ivi��riGM�� +� ��'1�t7�a � 8 hrs �Vlaria Ramero �3 hrs Maria Valdez . Total of hrs =28 8 hrs �ernanda Mora 8 hrs Blanca Ortega TQTAL HRS '!92 Z'd dZ£�ZL 80 66 qa� � �� February�9,�OG8 12131/Q7 i'�onday ��Fr-ank��a�ra=at�d-E�o�#Q��-�-.�s�rArea-�7=� �� -=� ��.y 10 hrs Maria Rornero 9 hrs M�ria Valdez Tatal of hrs = 37 9 hrs Fernanda Mara 9 hrs Blanca �rtega 011021C18 Wednesday --�er-�ela;�ta�t�e�r�d;L-�-a;-��►�:=-=�-yee#�o�s �� r'�O1 'l0 hrs Maria Romero 9 hrs �111aria Valdez Tota!of hrs = 37 9 hrs Fernanda Mara 9 hrs Blanca Ortega 01/03lQ8 Thu rsd ay S ar►c1 P��t� C,au►r� u1 e s� 10 hrs Maria Ramero 9 hrs Maria Valdez Total of hrs= 37 9 hcs Fernanda Mora 9 hrs Btanca CJrtega 01/04/C18 Friday 5��,��2� Cov►�r� 1U hrs Maria Romero 9 hrs Maria Valdez Total of hrs= 37 9 hrs Fernanda Mora 9 hrs Blanca Ortega 011a7108 Monday 'S��'�� 10 hrs Maria Romero , 9 rrs Maria Valdez Total of hrs= 37 9 hrs Fernanda Mora 9 hrs Blanca Ortega � 01/08/08 Tuesday �--��-p�''°"9 �^+�f nA��,t �►�ya��rd,S ��'c�rr �vs vr-rrvrra 10 hrs Maria Romero 9 hrs Ma�a Valdez Total of hrs = 37 9 hrs Fernanda Mora 9 hrs Blanca Qrtega 011�91Q8 Wedneday - �fe�� 'DeSe{� 10 hrs Maria Romera ��$ 9 hrs Maria Valdez . Tatal of hrs= 38 10 hrs Fernanda Mora 9 hrs Blanca qrteg� �•d dZ��Z� 80 66 qa� �� ag�� F�k�r`��P��, �� '�d�� 7�u��a� ��kst��let--c��--�i�c�i��r-c��-�� -�.� j�t��u;��;��: '10 Frrs ��ria �o�ner� 9 hr� t�iaria�faldez �o��l �f hr�= �7 9 ��s F�rnanda (�tora 9 hrs Bl�nca 4rtega 01l11/08 - Friday �--Ff��fi�a��d�i��e4c�Vall=�r F�e� �ar�a�)-A►r.�a�#7___.�i�r�t��C� ��(�C.� 9 hrs Maria Romero 9 hrs Maria Valdez -�-�T�" "�" -��v 9 hrs Fernanda Mora 9 hrs Blanca Ortega 01/14108 - Manday 9 hrs Maria Romero '�(eS ir�Q�� 2q ��5� 9 hrs Maria Valdez To�af of hrs=36 9 hrs Fernanda Mora g hrs Blanca Ortega 01/1�I08 - Tuesday �.� �� 1Q hrs Maria Romero � 10 hrs Maria Valdez Total of hrs =40 10 hrs Femanda Mara 10 hrs Blanca Ortega 01/16/08 - Wednesday , . , _ � . l.o ��ro�� _ - 10 hrs Maria Ramero , 9 hrs Nkaria Valdez ",�x 9 hrs Femanda Mora '��'��l lnrs 9 hrs Blanea Ortega Q1/17108 - Thursday �A�YO n ��eS� 9 hrs Maria Romera 9 hcs Maria Valdez Tatal of hrs = 36 9 hrs Ferr�anda Mora 9 hrs Blanca Ortega 01/18108 - Friday�al�er��--R��la-�4�-Bloek�f�f�e�-F�►�e-f �J' c�nv��► � 10 hrs iVlaria Romero 10 hrs I�llaria Valdez . . Total of hrs =40 10 hrs Fernanda Mora �0 hrs Blanca Ortega t��d dZ��Z6 80 6l. qa�