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HomeMy WebLinkAboutYouth Cmte - 10/06/08 S�m� � �"1��� PALM DESERT YOUTH COMMITTEE �� r-:.-�,. � • ��J"" ° i`,' APPROVED MINUTES '�� � �,� �� � Y MONDAY, OCTOBER 6, 2008 —6 P.M. ADMINISTRATIVE CONFERENCE ROOM I. CALL TO ORDER Committee Chair Elle Wohimuth called the meeting to order at 6 p.m. II. ROLL CALL Members Present: Member Absent: Raine Armstrong, Vice Chair Anna Miller Alahna Dunbar Carl Gerhardt Bryce Griffith Toni Gutierrez Kate Hart Alison McCollister Briana Nolan � " � � Katie Pawelczyk � Jonny Rohrbaugh � Jenna Scott � Ryan Sheehy N Abby Sturgeon .� Elle Wohlmuth, Chair �' a� � U Alternates Present: Alternates Absent: �,, William Harvey Kevin Autran � Q; � Megan Poster Laura Baldwin ~' Wx, v Emily Prest Devyn Dentise � �' � Jason Richard Jordan White A � � � Sydney Werry z � � 0 H � Staff/Guests: ' Pat Scully, Sr. Management Analyst � � w Gina Tenorio, Desert Sun a �., •• H �.., y, � t� ._,, �H�; �ca � III. ORAL COMMUNICATIONS � � A A �� O .. � �--t O � C 7' �, W � � � None �-�° . e�rT H H G V H �a o s ,c. n; Gu -� � ��� �+ rC cr� Iz7 E-a H b� �r7 �:c�j �� ft,7 Cf� a'+ •r-! IV. CONSENT CALENDAR �� �� � � r A. APPROVAL OF THE SEPTEMBER 6, 2008, MEETING MINUTES Upon a motion by Member Katie Pawelczyk and second by Co-chair Jenna Scott minutes of the September 6, 2008, meeting was approved as presented. Motion carried by unanimous vote. PALM DESERT YOUTH COMMITTEE OCTOBER 6, 2008, APPROVED MINUTES V. NEW BUSINESS A. PALM DESERT GOLF CART PARADE — ORAL PRESENTATION BY KATIE SLIMKO FROM THE PALM DESERT CHAMBER OF COMMERCE Katie Slimko made a presentation requesting assistance by the Palm Desert Youth Committee at the Palm Desert Golf Cart Parade, which is scheduled to be held on Sunday, October 26, 2008, on EI Paseo. The Auen Foundation has agreed to sponsor this event provided arrangements are made for senior members of the community to attend. Since the grant was predicated on interaction between the youth of the community and these seniors, the Chamber has requested that the Youth Committee assist in seating and hosting members of the community who live in assisted care facilities. Ms. Scully requested that the members decide if they wished this to be a Committee activity. It was decided that due to the short timeframe, volunteers would do so as community members rather than Committee members. Ms. Slimko passed around a sign-up sheet and advised those interested in participating that she would be in touch prior to 4ctober 26, to have appropriate forms signed and provide direction for the activity at that time. VI. CONTINUED BUSINESS SUBCOMMITTEE UPDATES A. Bryce Griffith — Community Wreath Lighting Ceremony Ms. Scully advised Bryce Griffith that he should have a sign-up sheet ready for distribution at the November meeting. Member Griffith advised that he has three activities planned. The first is an interactive game; the second is temporary tattoos; and the third would be a cookie decorating contest. Upon a question regarding the safety of cookie decorating, Ms. Scully responded that this would not be a problem. Individuals allergic to sugar and/or any other ingredients in cookies should not participate. All participants would need to be chaperoned by their parents. B. Antonia Gutierrez— Community Youth Gathering No report. C. Elle Wohlmuth — Safe House of the Desert No report. D. Kate Hart— Community Display Member Kate Hart asked Ms. Scully if she could schedule a meeting with Deborah Schwartz at the Visitor Center so that plans for the display next summer could stay on track. 2 PALM DESERT YOUTH COMMITTEE OCTOBER 6, 2008, APPROVED MINUTES E. Jonny Rohrbaugh —Activity w/ Senior Center Member Jonny Rohrbaugh indicated that he needed to meet with Peter Rittenhouse of the Senior Center regarding this activity. Ms. Scully requested that this meeting be delayed until after the holidays. F. Raine Armstrong — City Sponsored Events, Activities, and Programs 1. October 11, 2008, Henderson Building Dedication/Desert Garden Community Day 2. October 15, 2008, USAF Band of the Golden West Concert 3. November 11, 2008, Veteran's Day Celebration Member Raine Armstrong collected sign-up sheets for the October 11, October 15, and November 11 events. He will be coordinating those activities. G. Alison McCollister— Middle School Mentoring Program Member Alison McCollister reported that she had the first meeting with the Middle School Mentoring Program and it was enthusiastically received. As the program progresses she will begin focusing on a single activity or community improvement program for that group. H. Abby Sturgeon — New Member Mentoring Member Abby Sturgeon introduced and welcomed William Harvey, Sydney Werry, and Jason Richard to the Committee. I. Ryan Sheehy— Resource Guide Member Ryan Sheehy advised that the subcommittee recently met and made great strides in organizing the Resource Guide. It should be ready to turn over to City staff for final production after the first of the year. J. Alahna Dunbar— School Beautification Project Member Alahna Dunbar reported that the program was in its infancy, but due to the construction at Palm Desert High School, it was thought that efforts would be more positively received at one of the pre-schools. She will continue to investigate that possibility. K. Katie Pawelczyk— Rotary Youth Committee Service Project No report. VII. OLD BUSINESS None 3 PALM DESERT YOUTH COMMITTEE OCTOBER 6, 2008, APPROVED MINUTES VIII. INFORMATIONAL ITEMS A. CITY COUNCIL ISSUES None IX. REPORTS AND REMARKS A. COMMITTEE MEMBERS None B. STAFF Ms. Scully reminded those participating on October 11, should be at the Palm Desert Visitor Information Center no later than 8:45 a.m. Ms. Scully advised that she would be in and out of the office through the end of the year. Members should schedule meetings or requests to meet with her accordingly. Ms. Scully advised that attendance at meetings is required in order for members to maintain their voting status. Questions regarding activities, protocol, attire, etc., should be directed to her rather than other members of the Committee as she has been charged by the City Council with the responsibility of managing the Committee's activities. Ms. Scully advised that the shirts provided to Committee members are not a gift, but are to be used when representing the City in an official capacity. It is each member's responsibility to ensure that their shirt is clean and maintained in a presentable manner. In the future, if a member's shirt is not available to be worn at activities in an appropriate manner, member may not participate in the activity. Ms. Scully reminded the Committee that letters of recommendation need to be requested by Committee members rather than parents. Ms. Scully thanked the Committee for their work on the recent golf tournament. It was quite a success. Ms. Scully stated that any member that does not have a notebook should contact her after the meeting. X. ADJOURNMENT Upon a motion by Member McCollister and second by Member Armstrong, the meeting was adjourned at 6:33 p.m. Motion carried by unanimous vote. Res e tfully submitted, , �v Patricia Scully CFEE, Sr. Manag ent Analyst 4