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Home My WebLink AboutC26960A - Rtfy - PDME Lndscp Screening Ratify CM Authorization to Award C26960A to Leon's Landscape Page 2 of 2 November 20, 2008 Staff has reviewed Leon's Landscape & Tree Service, Inc. bid and found it be in order with the contract requirements. Staff estimated the project cost to be at $45,000; therefore, the project was advertised and bid as a Public Works Capital Improvements Project, a process that extended the construction start date. Concerns about this time delay were expressed by City Council and the residents of the Chaparral Country Club. In order to avoid further construction defay and considering the fact that the lowest bid was under $25,000.00, staff requested that the City Manager approve the contract, thereby allowing for an earlier construction start date. Therefore, staff recommends that City Council, by Minute Motion, ratify the City Manager's authorization to award Contract No. C26960A for the Palm Desert Mobile Estates Landscape Screening Project to Leon's Landscape & Tree Service, Inc. of Thousand Palms, California in the amount of$18,505.00. Fiscal Impact: Regular landscape maintenance will be performed by the Palm Desert Mobile Estates. In order to control the spread of unwanted tamarisk, the City of Palm Desert will perform herbicide application for a period of four years commencing with the Notice of Completion; therefore, there will be a fiscal impact of approximately $1,000/year for the next four years. Funds for this project are available in account 110-4614-453-3370. Submitted By: � Approv : .,� w � 0 H. pe cer i ht � Mark Gree ood, P.E. � La dsc e M ager Director of Public Works v� � � U Approvalj : � � � � � 1 � � �' . .�� ', � ci � � �` /j�-`' °� s'�-� z , .� Homer Croy Paul Gibson �-+ ACM for Deve ment Services Finance Director � � � .� � -� � � � H �.� a ;� � � �� Carlos L. O ga City Manag r �� '=� � °• � � � � a H �`� ,g E-; H F-4 � •` !: �"4 Cu -.-t �'i � r� 6�! H �-t Cn G:\PubWorkslStaff Reports�2008\November 20108 Ratify CM Award of C26960A to Leons P695-08\Ratify Award C26960A t" sc �� r Ratify CM Authorization to Award C26960A to Leon's Landscape Page 2 of 2 November 20, 2008 Staff has reviewed Leon's Landscape & Tree Service, Inc. bid and found it be in order with the contract requirements. Staff estimated the project cost to be at $45,000; therefore, the project was advertised and bid as a Public Works Capital Improvements Project, a process that extended the construction start date. Concerns about this time delay were expressed by City Council and the residents of the Chaparral Country Club. In order to avoid further construction delay and considering the fact that the lowest bid was under $25,000.00, staff requested that the City Manager approve the contract, thereby allowing for an earlier construction start date. Therefore, staff recommends that City Council, by Minute Motion, ratify the City Manager's authorization to award Contract No. C26960A for the Palm Desert Mobile Estates Landscape Screening Project to Leon's Landscape & Tree Service, Inc. of Thousand Palms, California in the amount of$18,505.00. Fiscal Impact: Regular landscape maintenance will be performed by the Palm Desert Mobile Estates. In order to control the spread of unwanted tamarisk, the City of Palm Desert will perform herbicide application for a period of four years commencing with the Notice of Completion; therefore, there will be a fiscal impact of approximately $1,000/year for the next four years. Funds for this project are available in account 110-4614-453-3370. Submitted By: Approv : H. pe cer i ht Mark Gree ood, P.E. La dsc e M ager Director of Public Works Approval� � , �� .', , � ', , �. ��,J ;' Homer Croy Paul Gibson ACM for Deve ment Services Finance Director Carlos L. O ga City Manag r G:\PubWorks\Staff Reports�2008\November 20\OS Ratify CM Award of C26960A to Leons P695-08\Ratify Award C26960A to Leons Landscape P695-OS.doc �--Tr—� CITY OF PALfVI DESERT ' ' � PUBLIC WORKS DEPARTMENT .�� ' INTEROFFICE MEMORANDUM To: Carlos L. O�tega, City Manager From: H. Spencer Knight, Landscape Manager � Date: October 21, 2008 Subject: Palm Desert Mobile Home Estates/Whitewafer Storm Channel Landscape Screening Project During the first quarter of 2008, staff was directed by the Cify Council to negotiate an agreement between the City of Palm Desert, the Coachella Valley Water District and the property owners of Palm Desert Mobile Estates. The agreement was for the landscape screening of the northern edge of the Palm Dese�t Mobile Estates �hat is adjacent to the Whitewater Storm Channel. After a long period of negotiations, the agreement was signed by all three parties. Because staff estimated the project cost to be at least $45,�00, the project was advertised and bid as a Public WorEcs Capital Improvements Project, a procsss that delayed the sta�t of construction. Concerns about this time delay were expressed by City Council and the residents of Chaparral Cauntry Club. On October 21, 2008, bids for the aforementioned p�ojec#were received anci opened by the City Clerk. From the five bids received, Leon's Landscaping Tree Service of Thousand Palms, Ca(ifornia was the lawest bidder at $18,505.00. As you are aware, being a Public Works Capital Improvement Project, the contract must be awarded by the City Council; however, the next Council meeting is scheduled until November 20, 2008. This additional three-wesk delay wiil add to the frustration of the concerned parties. . Considering the time delay and the fact that the lowest bid was under$25,000.00, staff is requesting that you approve the contract and allow staff to go to the City Council meeting of November 20, 2008 for ratification. If you concur, please indicate your approval below. Review and Concur: r � H. p nce nig t Carlos L. O a , , La ds ap anager City Mana r G:1PubWorksIPROJECTSh695-08 Pa1m Deserl Mobifa EslatesPalm Valley Storm Chamsl ScreeNnglNlemcslMemo-Cl0 Aulhorization.doc P . i V . I ; 1 �. Ban k of Arner�ca '�� Cashier's Checic No. 4 2 2 2 4 916 3 .Noti¢cto%uic(� gc�Iqqlect�nE�hisclu�cl.klpst;.mSspfniedois�ofe�,°�T'h's�r�. `� i.� �.Q; �IIB�{�1174'�VB.� l r. ' _ � x� tlr3��?�0z ��. ��\� %�ntc[t�rnt�nd�dnysN�ilihf,�e ad xilF 8e r�quifad pniSF tP repl0enp nt ��D3�C �- l � . . `� "� \ ", �,haYshouldt(neg6Uaitdwtth�n9Uc4�'E . . a 2 � - �ISCA � ; . :. .. S t \.�. � _ f � � � • Y ��y`c��` .:RBSBR�' GA'�$iIAY , x' ,' s r' . ,f �r � ��: ` ' ,. :: C8pI0C ./ .� � : � ,� ..� ....�� .� �(. � . �.� , m i,,;� . �,., -'., � � .... .:-. �.. .,... ,� �/' �' � a `` '�Q4U�9�62 . Q��13 ��6�22491fi3 � :LO&NS GARDBNING�ANb TRB$ 3$RVICB *` % ' , �'� ; ` , £ . 5 s r :?: ' ;, ' ; ' ,, a. a Remrtter{P'vrchnsec7 By) ' , • `��1900.00�� *#ONB RN011SA�(D NIHB RUHDRBD D: f , , ; <. � . ,.'' � N � ' OLLAR3 AND'06�CBNTS'�s ''.. � A � Pay . s � ' � � Ta k � .i'he ��RflB CITY UF PA3,H DBSBRT�* ` „� Order, fttt : > � .Of � � � � � � : � onzed�Sign •� � � � Bonk of Anierica.N.n VOfD AF1'ER 90 AAYS � Snn Francisco,�A , ,.. ' . � �i'4 2 2 249 563+i' �: i2L00035B�: i� 3970��85076�i' � THE ORiGINAL DOCUMENT HAS REFLECTIVE WA7'GRIv1AILK ON'CHG[3ACK "THE URIGINAL DOCUMENT HAS REFLECTIVfi WATERMARK ON TH8 BACK ,r_ , 1 � � . increased interest and costs of funding the project, attorney expense, additionai engineering and architectural expense and cast of maintaining or construction afternate facifities occasioned by the failure to execute and deliver said documents. I# is understood that the quantities shown hereon, except for those c�uantities marked "Lump Sum", are but estimates and the final payment wil�be based upon the actual work perFormed, subject to such adjus�ment and alterations as elsewhere provided herein. v e - • o e � a o � ci g3 � i1,'. s t i ... ... .,. .,.. :�. . .� .. . . . . . :. - . . . ... . . . . , . . ,.. �..�. :` 1 Mobilization LS 'f $ 1,000 $ 1,000 2 Clearin and Grubbin LS 1 $ 9'7S $ 75� 3 Acacia smallii 15ga1 30 $ /oS $ /50 4 Dalber ia sissoo 15 af 3� $ 1� $ y5"D 5 Parkinsania aculer�e 15ga1 30 $ � 1 S $ 3 H5� 6 Tecoma stans 5 a1 110 $ /f3 $ � GJ' 80 7 Irri ation S stem LS 1 $ y 5'00 $ `�,Sbd TOTAL BID,PRICE $ �50�.� The costs of any work shown or required in the Plans and Specifications, but not specifically identified as a Pay Item are included in the related Pay Item(s), and no additional compensation sha{I be due Contractor by vfrtue of Contractor's compliance with the Plans and Specifications TOTAL AMOUNT BASE BID IN FIGURES $ /�, SZ�S , oa TOTAL AMOUNT BASE BID IN WORDS � e -�'�o o c��-o� Y"t vp, �`1.u,rw�r2c� �r V 2 VL 0 l l GI,Y�. IN WITNESS WHEREOF Contrac#or executed this praposal as of date set forth on Page C-1: .� .. By• < , 1� ignature �� e � e t �ea�ee�° Title: Y�a-�� . ��'-�Y� �oo��y`o�a<<�� 1°Q� Contractor �a� �o c�"t°`aS�°`r ,� . S�a��S``�ea`c�`a�ot o`�a`eap° �`' Attest by: S,, `�j r as�S ea� Not ry u ic 'n and for s id Caun y and State o�,�t��S � '0 o aQp . e°��'�tr b`I veatEQc�y� Title: � � � � . _ Qtio�pe�'� y � ..--- ' � � �JEFF R.ilALLMANN S��i�a` Page C-2 -2 r^ CoMn�.�1836869 fn � ' " V!'�� NOTARY PUBUC•CALIFOANIA V' 1 RIVERSIDE COUNTy � MY COuu.E%P.JAN.10,20t0 i ��-��.�- .mw��'�...��`�+ �..�*'4��C fy.0 � - ��`� Proposal _ i�` . � � Date � s �^��, .v,.,. � �� .. ., � ;;�, ��`t��'i4P�1��&�`R'f��1+��'�lrt�: i oia ii2oos ��,�. �� r..:�z-�.��: Name/Address Ship To City of Palm Desert Palm Desert Mobile Home Estates/ 73-510 Fred Waring Dr. Palm Valley Storm Channel Palm Desert,CA 92260 Landscape Screening Attn: Ryan Gayler Description Qty Rate Total Mobilization 1 1,000.00 l,00a.00 C(earing and Grubbing 1 975.00 475.00 Plant 15 gallon Acacia smallii 30 105.00 3,150.00 Plant 15 gallon Dalbergia sissoo 30 115.00 3,450.00 J'lant 15 gal�on Parkinsonia aculerte 30 1 I5.00 3,450.00 Plant 5 gal(on Tecoma stans 1]0 18.00 1,980.00 Install tl�e entire Irrigation System 1 4,500.00 4,SOQ.00 Approved by: Date: TOt�I $18,505.00 Customer Signature: Date: � �'.O. f3o-w 9�, Tl�.cn��o� Pa.[.w�.y� GA R227� " �`¢�� 760-343-1884 I Fa�yc��k 760-343-1887 I Gz7/ D�F9 #845402 I E—w�.a.i,L leonslandscapinginc@gmail.com Contractor's Proposal PAL,M DESERT MOBILE HOME ESTATESIPA�M VALLEY ST�RM CHANNEL LANDSCAPE SCREENING Project No. 695-48 Contract No. C26960A TO: C1TY OF PALM DESERT, "Owne�" DATE: �C-f-��--� � � r �� g BIDDER: o�r c�. +►-� �-a'�. r" r�22 �'rContracto�' The UNDERSIGNED, "Con#ractor", having carefully examined the site and the Contract Documents for the construction of Palm Desert Mobile Home Estates — Palm Valley Storm Channel Landscape Screen, Project No. 695-08, Contract No. C26960A, hereby proposes to construct the work in accordance with #he Contract Dacuments, including Addenda No(s}. �for the amount stated in this Proposal. By submitting this Proposal, Contractor agrees with Owner: 1. That unless withdrawn in person by Contractor or some person authorized in writing by Contractor — no# by telephone or telegram — before the time specified in the . Notice Inviting Bids for the public opening of bids, this Proposal constitutes an irrevocable offer for sixty(60) calendar days after that date. 2. The Owner has the right to reject any or all Proposals and to waive any irregularities ar informalities cantained in a Proposal. 3. That the contract sha[k be awarded only by #he governing body of OWNER. Said contract shall only be deemed awardeci after the contractor's complete submission of all contract documents, bonds, insurance documentation, and the OWNER shall obtain all necessary signatures of the governing body, at which time the contract shall be deemed awarded. 4. To submit to Owner such information as Owner may require to determine the Bidder's financial standing experience and to perform the work. 5. That the accompanying certified or cashier's check or Bid Bond constitutes a guarantee that if awarded the contract, Contractor wilf execute the Agreement and deliver the required bonds and certificates of insurance within ten (10) days after notiee of award. If Contractor fails to execute and deliver said documents, the check or bond is to be charged wi#h the costs of the resultant damages to Owner, including but not limited to publication costs, the difference in money between the amount bid and the amount in excess of the bid which costs Owner to do or cause to be dane the work invofved, lease and rental costs, additional salaries and overheacl, y Page C-1 � increased in#erest and costs of funding the project, attorney expense, additional engineering and architectural expense and cost of maintaining or construction alternate faeilities occasianed by the failure to execute and deliver said documents. It is understood that the quantities shown hereon, except for those quantities marked "Lump Sum", are but estimates and the final payment will be based upon the actual work performed, subject to such adjustment and alterations as elsewhere provided herein. * r � , � i � � a 5 f E � �� "�::�'�� x..�..,. u i � �.� � r� t�'."`�,r�L-��'f � 'l�i� ��'#r'��.ti.`� &rG��'F, .�.z�y'�y�fi�'Yvm:+Nif�?y��a�9 � ;?-�.r�, E+a�r 1`r x��. ,.5v` .r .. ��`r,a �'z�".°¢�'� � 2'''i �. z-`x..c aEY r �r .K,. � a��l � Sr* .3'� �. ,F#.^.._�sr�.�.�i,;''��,....t.c�,..�'`,n��'F�"•g�l'i"�,,,�nr.irF 3��y .. ,.,.�....;5��.'' ,.....�.�..^"��`�",'`t's�'{;y�"�t?a�.�„S'a.<:�.�...,. .:�,e '.�.'.`'��-;..., h.._.:� t..,.s..?�..K,.,,4.i:.:.,..m,��..,�...., .... ._ . ... 1 Mobilization L.S 1 $ 1,000 $ 1,000 2 Clearin and Grubbin LS 1 $ $ 3 Earthwork and Grading LS 1 $ $ 4 Acacia smallii 15 al 30 $ $ 5 Dalber ia sissoo SF 30 $ $ 6 Parkinsonia aculerte ' � SF 30 $ $ 7 Tecoma stans LF 110 $ $ 8 Irrigation S stem LS 1 $ $ TOTAL BID PRICE � The costs of any work shown or required in the P�ans and Speci#ications, but not speci�cally identified as a Pay Item are included in the related Pay Item(s), and no additional compensation shall be due Contractor by virkue of Contrac#or's compliance with the Plans and Specifications TOTAL AMOUNT BASE BID IN FIGURES $ TOTAI. AMOUNT BASE BlD lN WORDS ��.�. .�� , .�� ,� , a IN WlTNESS WHEREOF Contractor executed this proposal as of date set forth on Page C-1: ' By: Signature Title: Contractor Attest by: � Notary Public in and for said County and State Title: � Page C-2 � fnformation Required of Bidder The bidder is required to supply the following information. Additional sheets may be attached if necessary. /� 1 Address � 0. �x -t L�� ►n�v�.,.�.-dl �� vrt S L.�' "I a--Zo 7� { ) (2) Telephone No. �(QU� �Jy �— l 43 �3� , ��(�d�3N�—lf�� 7 �.� {3} Type of Firm (Individual, Partnership or Corporation} C br��'�aY� (4) Corporation organized under the laws of the State of t-% � (5) Contractor's License No. g�� Exp. Date � �3! ' �° � � � Contractor hereby swears under penalty of perjury that this information provided is true and correct. Title: Q �""�e"� �g atu Contractor (6} List the names and addresses Qf ail owners of the firm or names and titles of al{ officers of the corporation: r�� C o�� f� U V�,Gc trr-�-[ � L�h �Se�r� �1-02-�� C�-s 1�a.( im�..� 31 —(0� �� r-rs ��5�-� ��,1�5 ��-9aa-�c� �►-�s�� (7) Number of years' experience as a Con#ractor in construction work �� `1 f 5 . (8) List at least three (3) similar projects compieted recentiy: Contract Amount C1ass of Work Date Completed Tele hone Ndo.rof O ner L-ar�,3 c a V5 S�a r �J.+.a r�5 � KiKm ��._ 1.� �/ � �• �� t P d,., lo-�� 7�og3 Sf��v,-rs ��g5�i�-IS'7J . ras �-`�• ve,n r i 2. S o°1 bd j,a.n,(scc�p � ��8' 1U`� &rlc.�-•e. �P'''`�tr C7` 30 -U7t�(p 3. ! � � s.�,-.� �.s � � .,oti �r►-wje.. ��I��,vp �t�+o�5!/.r✓��"" �/D� � �/�� 1��F (.� �T�'�-sfi�^► 7l� a 7 ✓ � f M Page D-1 '' �� - Co,�-��.�4-� ,�s �"� � �� . (9) List the names and addresses of each Subcontractor who wilf perform work in or about the work improvement, and indicate what portion of the work wilf be done by each Subcontractor: Subcontractor's Name: License Number: Address: Telephone: Work to be performed: Subcontractor's Name: License Number: Address: Telephane: Work to be performed: Subcontractor's Name: License Number: Address: Teiephone: Work ta be performed: (10} List the name af the person who inspected the site of the pro}�osed work for your firm (11} A financial statement or other information and references sufficiently comprehensive ta permit an appraisal of your current financial condition may be required by the Owner. � Page D-2 -