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Home My WebLink AboutC26561 - CA1 - Hort Tech, Inc. - LMA No. 9 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Amend Contract No. C26561 with Hort Tech, Inc., for Landscape Maintenance Area No. 9 (Project No. 909-08) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Hort Tech, Inc. P.O. Box 3284 Palm Desert, CA 92261 DATE: October 9, 2008 CONTENTS: Contract Amendment No. 1 Estimate Recommendation: By Minute Motion, amend Contract No. C26561 for Landscape Maintenance Area No. 9 to add the Eric Johnson Garden II and the Henderson Building Landscapes at Entrada del Paseo in the amount of $31,875. Discussion: On May 22, 2007, the City Clerk advertised and called for proposals for professional horticultural services for the City's Landscape Maintenance Area No. 9. The contract was awarded to Hort Tech, Inc. in the amount of $231,000. On June 12, 2008, the City Council approved the extension of the contract for a period of one year in the amount of $245,037. The Redevelopment Agency has recently completed the Entrada del Paseo Project, which includes The Eric Johnson Garden II and Henderson Building Landscapes. Both areas have compteted their 90-day maintenance period and have been accepted as complete by the Landscape Services Division. The areas need to be added to the Landscape Maintenance Area 9 contract for regular landscape maintenance. Amend Contract C26561 Landscape Maintenance Area No. 9 Page 2 of 2 October 9, 2008 Staff contacted the landscape maintenance vendor for this area, and requested a price quote for the additional work. Staff reviewed their estimate of $3,125.00 a month for the Eric Johnson Garden II and $625.00 a month for the Henderson Building Landscapes and found it to be consistent with the cost of services for similar areas in the current contract. Therefore, staff recommends that, by Minute Motion, City Council amend Contract No. C26561 for Landscape Maintenance Area No. 9 for the remainder of the contract term (8'/2 months) by adding $31,875.00 for the two additional areas, bringing the contract to a grand total of$276,912.00. Fiscal Impact: Funds for this amendment are available in Budget Account 110-4614-453-3370. This amendment will result in no other additional costs to the City. Prepared By: Submitted By: i / H. Sp cer ight Mark Green ood, P.E. La ds pe nager Director of ublic Works Approval: i � �� 0 Homer Croy Paul Gibson ACM for Development Services Finance Director CITY COUNCIL AC�'ION: APPRO�IED � DENIED �ECTtIVED 0�'HER Carlos L. Orte City Manager ��E�I�G vA�E � - c `� � .�� .� � � . ��Bs:��r�� rssE�: �.� - /bg ABSTAIN�� VERIFIED B�'• � Origin�l on•File wit City C�erk's Office G:IPubWorkslStaSRepo�fs1200810ctober 9101 Amendmenf No 1 Horf Tech P909-081Amend Contract LMA 9 Hort Tech 909-08.doc �j�y 0�, ��,� ]�,��'�` Contract#/P.O.# C26561 015299 �(1NT�(�"rT ��> � ,NT Amendm nt Not � Vl\ i �✓ i Contingency: YES NO Contract Purpose Landscape Maintenance Area 9 Account No. 110-4614-453- ConsultanYs Name Hort Tech, IIIC. Project No. 909-08 ada�ess: P.O. Box 3284 Palm Desert, CA 92261 vendor►vo. 5799 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications,and Directives dated Attached) In ContraCt Price In Contract PriCe Eric Johnson Garden II ($3125/month x 8 1/2 months - October 15, 2008 - June 30, 2009) 26,562.50 Henderson Building Landscapes ($625/month x 8 1/2 months - October 15, 2008 - June 30, 2009) 5,312.50 TOTALS: - 31 ,875.00 NET CHANGE IN CONTRACT PRICE: 31 ,875.00 JUSTIFICATION: Add the Eric Johnson II area and Henderson Building to Landscape Maintenance Area 9 for regular landscape maintenance. TOTqL BIAGET I�OR PRO�IECT: + 276,912.00 C�OMINIGE]VCY: Less: E�end.&Enamb.To Date: - 245,037.00 Arrou�t Approved by Counal: + Less: ThisArr�endmentAmourrt: - 31,875.00 Less: PriorCharc,�eOrcie�(s): - - 6�I�ICE OF BUDGEf Less:This Change C1-der: - RE]VIpJNING FORPRQIECT: 0.00 Balanoe R�inirg oF Cortir��gerx,y: - The amount of the Contract will be increased by the Sum of: Two Hundred Seventv-Six Thousand Nine Hundred Twelve Dollars ($276,912.00). Contract C26561 Contract Amendment No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perForm all work as necessary or required to complete the Change Amendment items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension -0- Days Revised Contract Total $276, 912.00 The undersigned Contractor approves the foregoing Contract Amendment# 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR JEAN M. BENSON, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved 09111l2�t6� 1�:53 7E036�18�� HOP.T TECH PAGE 03/03 � �.��ssc�� l�1�ra��x � Se�tez�.b��r 9, 2Q08 . �rwc Jo�.�so� �.A.xea Entrada Del Paseo Landsca�e�aa�tez��tce Se�rvRces Hort Tech to su��ly all labor, su�ervisio�,z�xaTe�za�s a�d equxp�r�,ez�t z�eeded to pxovid��a�n.dscape zxxaiunte�az�ce sexvaces to tk�E Ez'xc�ok�z�son II area.at Entra,da del Paseo. Wark shall be pezfo��d ta t�e spee�fication of our existing contract C265�0, Pzoject 909-07. Se;r�ice does zzot xnc�ude empty.i�g txas� catas oz az�y t�ree caze beyoz�.� sa�'ety pzw�iz�g. '�'ota� Price Per Month $3,125.00 k'age 2 of 2 �9/1112008 10:53 76036018�@ HORT TECH PAGE 02f03 "M � �� . ��rc�s�� Nl��r��s�� September 9, 2008 . Hendersen Sui.�d�ng � ��tarada�J►e��aseo Landscape 1Vlaintenanc�e Services , Hart Tech ta su��ly all laboz, supez v�s�oz�,zxi.atex�a�s axad equx��nt needed to provide landsca�e maintenanoe searv�ves to az�ea suzxoundaz�g the Hendersen building at Ez�tzada de1 Paseo. Woz��C skzal�be perfozxxa�d to the specx�xcatxoxx 4£our existing eantract C2b560, Frojeet 909-Q7. Sezvice does nat xz�c�ude ezx�ptyxz�g t�rash cans ar any tree care beyoz�d sa£ety pxu�.ixag. TotaJ. �'�ce�'e��Vionth $625.00 Page 1 of 2