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Home My WebLink AboutAppntmnt - CFLAC - J.Beasley CITY OF PALM DESERT COMMUNITY SERVICES DIVISION CITY CLERK OPERATIONS STAFF REPORT REQUEST: APPOINTMENT TO THE RIVERSIDE COUNTY FREE LIBRARY ADVISORY COMMITTEE (CFLAC) SUBMITTED BY: Rachelie D. Klassen, City Clerk DATE: September 11, 2008 CONTENTS: I. Staff Report II. Last Appointment - January 27, 2000, Staff Report Recommendation: By Minute Motion: 1) Accept the resignation of Ella Manor as the City's appointed representative to the Riverside County Free Library Advisory Committee (CFLAC); 2) appoint Joan Beasley as the City of Palm Desert's representative to CFLAC. Discussion: The Riverside County Free Library Advisory Committee is a body of interested residents, representing the cities and each Supervisorial District, to advise the Board of Supervisors on the development and standards of library services of the Riverside County Free Library System. Ella Manor has been the City of Palm Desert's faithful representative to CFLAC since April 1993. She has also been a member of the City's own Library Promotion Committee since August 1996 and is a past Chair of that body. Following the June 2008 adjourned regular meeting, Ms. Manor indicated she would like to relinquish her appointment on CFLAC and recommended fellow Library Promotion Committee Member and another of its past Chairs, Joan Beasley. Joan Beasley has been a dedicated friend of the Palm Desert Public Library and a member of the City's Library Promotion Committee since May 2003, including past Chair. Additionafly, Ms. BeasleyservesasPresident/TreasureroftheFriendsofthe Palm Desert Public Library, a separate non-profit organization that is an invaluable source of financial and physical support to the various activities and outreach provided to Palm Desert Library patrons. (Friends of the Palm Desert Public Library was selected as the City's official "Volunteer of the Year" in 2007.) Staff believes StaffReport-Appointment to Riverside Co. Free LibraryAdvisory Committee September 11, 2008 Ms. Beasley would be an excellent choice for this important role and has confirmed with her that she would be very willing to assume this responsibility for the City. Staff has further confirmed with County Library officials that the former two-year appointment term for CFLAC representatives has been waived in order to retain continuity of service and programs. CFLAC Meetings are held on a quarterly basis, with the next scheduled for Thursday, October 16; and the action being requested at this time would provide ample time to notify both the County and the appointee. Therefore,your approval of the recommendation to accept Ms. Manor's resignation and appoint Ms. Beasley to the County Free Library Advisory Committee is respectfully requested. Submitted by: � i � �/ . ; �, R CHELL . LA EN, CMC SHEILA . GILLIGAN,r A M FOR CITY CLERK COMMUNITY SERVI��F /P.I.O. Approved: �� CARLOS L. O EGA CITY MANAG R �IT1' CnL'NCIZ I�CTIO�: rdk r�E%i.�}t�i��,�,� � ��l�� C�':T`�?��'�L`�.,.��,�,.�:_ C?TiiE� . ,�,� .�, .._ _ .....�.,�...�.� • Attachment (as noted) �.r: r_ r:^y x =::�`>:t,. - . .m..o. �, �:''k .,��e�� .za.�. �a...�.m.u,,....�..a.. � ' A��9 � �:; :��, �,►.��.,�,��._,�..�,....,�,�...�,�.�,�,,�.,. -��:,:°:=�?�,��,� � �1�i c�.'�.r_T_�;? ��' . .�.�...m ;�Z.C��.�1::�1 s�n File wi}h Ci*y Cl�r:is ` s Of�;_�� H:IWPdataIWPDOCSIStaff Reports108-CFLAC APPT wpd 2 7 � �",,,,� cf:�y �� 'i , � City of Palm Desert .��.:�� ::_ : ` . Interoffice Memorandum DATE: JA1vU�tY 27, 2000 TO: HONORABLE MAYOR AND MEMBERS OF T�CITY COUNCIL FROM: AcTnvG CrrY Cr�� SUBJECT: Apponv�rMErrr To � � �mF Co nv�ry FrtFF IB ARV A vl��Rv (CFLACI Co�EF BECO�NDATION• By Minute Motion, reappoint Ella Manor as the City's appointed representative to the Riverside County Free Library Advisory Committee for a period of two years. BACK�ROLT_lv�• Ella Mae Manor was first appointed to serve as the City's representative to the subject advisory committee in April 1993. Since that time she has been reappointed to successive two-terms in that capacity and, when asked, graciously agreed that she would be pleased to continue her service. She has been a faithful friend of the City, not only serving in this capacity, but also as Chair of the City's Library Promotion Committee. Therefore, your reappointment of Ella Manor to the CFLAC is recommended. Respectfully submitted, Reviewed and concur: � � r RACHELLE D. KLASS N � MON A. DIAZ ACTING CITY CLERK CITY MANAGER rdk Attachment (Letter from Riverside County Librarian Gary M. Christmas) �� o � a��F � � J � i O �Ir �� f .� *- G cs ----- ,� n+ s , _ �. Larry Parrish Riverside County Executive Office � ,y County Executive Office 4r9 � 84 � 2 3 � y.� ..;,.�. �. January 10, 2000 � �' °' `v ��'`"��w�i7 Buford Crites, Mayor " JqN � 73-510 Fred Waring Dr. j? Palm Desert, CA 92260 � ?�� Subject: County Free Library Advisory Committee Appointment �� 1� 6 g Dear Mayor Crites, Appointments to the County Free Library Advisory Committee (CFLAC) are for a period of two years. The term of your City's appointed representative, Ella Mae Manor,.has expired. The next CFLAC meeting is scheduled for January 20, 1999, at the La Quinta Library in La Quinta. In order to have continued representation on CFLAC, a new appointment of a representative or � reappointment must be made by the City Council. Your current representative is welcome to attend CFLAC meetings until the new appointment is made. Please forward a copy of the City's Council action on a CFLAC appointment for a new two year term to me as soon as possible. I am enclosing a copy of the most recent County of Riverside Boards and Commissions policy as regards the CFLAC. Ifyou have any questions, please contact me directly at (909) 955-1111. Sincerely, �'� �, � �;,..�-�- � Gary M. Christmas County Librarian Enc(. Copy to: Ella Mae Manor Ramon Diaz Robert T.Andersen Administrative Center 4080 Lemon Street• 12th Floor�Riverside,California 92501 •(909)955-1100 •FAX(909)955-1105 � SUBMITTAL TO THE BOARD OF SUPnERVISORS Cr VTY OF RIVERSIDE, STATE OF CALIFORN :� e► t,�� , ; o � FROM: COUNTY EXECUTIVE OFFICE SUBnntTTAI DATE: February 16, 1999 � � r��a SUBJECT: Review of County Advisory Boards cnd Comrr�issions nnd Revisions to Boa�d Policy A-21 RECOMMENDED MOT10N:That the Board of Supervisors receive the attached report regarding County Advisory Boards and Commissions and: 1 y Approve the recommendations listed in Attachment A; 2) Approve the recommended revisions to Board Policy A-21 as specified in- " Attachment B; 3) Direct the Clerk of the Board to provide each Board Member with monthly reports highlighting each vacancy requiring appointment action by the Board. Reports should provide 60-90 days advance notice of routine vacancies. BACKGROUND: On September 1 (Item 3.56) the Board directed �he Executive Office to review the scope of Riverside County's Boards and Commissions and develop a report on the relevancy of each. Specifically, the Board indicated an interest in recommendations on which advisory groups should be maintained/disbanded, whether the membership of any panels should be adjusted, and the status of an automated process to track individual appointees and thei� terms of service. - (Continued) �' Zu Attachments THOMAS M. D NTIS FINANCIAL DATA: Deputy County Executive Officer CURRENT YEAR COST N�A ANNUAL COST � NET COUNTY COST IN CURRENT YEAR BUDGET: � � BUDGET ADJUSTMENT: FOR FY: j' �o �o SOURCE OF FUNDS: � a �� C.E.O. RECOMMENDATION: APPROVE ., «. � c c m a� N N C C - � v Count Executive Officer Si nature ❑ ❑ c 0 .� �o � c a� E ci � .0 O '~ U 0 � � � a+ > C ++ � 7 � V � X �6 W a od Prev. Agn. ref. 3.56, 9/1/98 Dist. AGENDA�IVO. PORM 11 (Rev. 8/98) � o Form 11: Review of Counr• Advisory Boards and Commission- Page 2 � The attached study p�ovides comprehensive information regarding advisory panels. Background data and recommendations were provided by the departmentls) most directly associated with each board/commission; Executive Office recommendations were then prepared regarding each. Attachment A provides a Summary of Recommendations for each Advisory Board/Commission. Attachment C provides a compendium of information gathered for individual advisory bodies. The C�erk of the Board reports that the ability to automatically track the status of advisory board appointments currently exists, and is in use. To ensure that this process remains effective, the Department is converting this data to a database program which is fully Year 2000 compliant; this effort is nearly completed. Monthly reporting on vacancies (anticipated and actual) will aid the Board in making appointments to these panels as required. On November 17, the Board indicated potential interest in removing "term limit" provisions which currently apply to appointments to Advisory Boards/Commissions/Committees (as currently specified in Board Policy A-21), and directed staff to review this concept. A recent amendment to "term limits" provisions was inspired by a February 23, 1993 proposal by Supervisor Larson. Amang the issues raised w�s the fact that a 1983 "grandfather" clause which exempted existing appointees from term limits had led to some instances where individuals had served in excess of 25 years. In recommending deletion of the "grandfather" provisions, Supervisor Larson pointed out that "to not reappoint an excellent public servant is seen as silent criticism even though the intent is solely to allow for varied citizen participation, hence absent a rule to the contrary, change is difficult." The Board ultimately adopted a sunset clause which allowed individuals appointed prior to 1983 to complete their current term of appointment, becoming ineligible for reappointment after that point. It is also recognized that ihe number of advisory boards, and the tightly-defined etigibility requirements for appointment to some panels, may be having an unintended consequence of complicating the task of fitling advisory posts. In some instances, this situation can become more perplexing when "term limits" prevent reappointment of individuals who have served well and are interested in continued participation. To address this situation, it is recommended that the Board consider recommended amendments to Board Policy A-21 as outlined in Attachment B. On December 8, the Board directed staff to coordinate with Supervisor Venable regarding this report. The outcome of this process is reflected in the document which now includes the Supervisor's recommendations regarding several specific advisory bodies. ln each instance, these recommendations supersede the E.O. recommendation and represent the action presented to the Board for consideration/approval. Also on December 8, a question was raised regarding the advisability of combining several Appeals Boards (e.g., Structural, Mechanical, Electrical, Plumbing, etc.) to simplify the appointment process. Upon further examination, it is believed that combining several of those Boards may have the unintended consequence of limiting the expertise in each area (if it were comprised of only one or two individuals with knowledge of a particular area as opposed to a panel of appointees with similar background�. Further, recommended revisions to Board Policy A-21 (which would allow Supervisors the discretion to re-appoint individuals for more than two terms) would make it easier to �etain qualified people to serve on these Appeals Boards. Advisory Board/Comm' 'on: COUNTY FREE LIBRARY�' 'SORY COMMITTEE BACK6ROVND INFORMATION Purpose/Reason Formed: To advise the Board of Supervisors on the development and standards of library services of the Riverside County Free Library. Statutory Provisions: March 15, 1965. Item 68 Specific Composition: A resident of each Supervisorial District to be appointed by the Board of Supervisors. A resident of each city and each library district that is a member of the Riverside County Free Library system (9). Membe�from each city to be appointed by the city council. Member from each library district to be appointed by its goveming body. Depa�tment(s) Providing Staff Support: Executive O�ce (County Librarian) Frequency of Meetings: Quarterly � Departmentnl Rccommendntions X Continue without modification Rationale: CFLAC provides a means for appointees to advise the Boa�d, both through the County Librarian and directly, on the Riverside County Free Library. An additional benefit is that it provides a public fon�m for sharing library infortnation. The Committee recommends the composition be changed to one representative per library in unincorporated areas, Staff, however, recommend that the composition remain the same. As cuRently composed all libraries in a Supervisonal District are represented by one person,who also provides a district-wide perspective. Since the libraries in unincorporated areas serve large, ove�lapping areas the wider view would be lost with one representative per library. In addition, more staff time would be needed to deal with additional representatives. 18 Advisory Board/Commi� ��n: COUNTY FREE LIBRARY A(' 'iORY COMMITTEE (Cont'd) E.O. RECOMMENCATION: X Continue without modification Rationale: CFLAC provides a means for appointees to advise the Board, both through the County Libranan and diredly, on the Riverside County Free Library. An additional benefit is that it provides a public forum for sharing library infonnation. The Committee recommends the composition be changed to one representative per library in unincorporated areas Staff, however, recommend that the composition remain the same. As currently composed all libranes in a Supervisorial District are represented by one person, who also provides a district-wide perspedive. Since the libraries in unincorporated °areas serve large, ove�lapping a�eas the wider view would be lost with one representative per library. In addition, more staff time would be needed to deal with additional representatives. 19