HomeMy WebLinkAboutReimbursement for Hopalong Cassidy TrailREQUEST:
CITY OF PALM DESERT
DEPARTMENT OF DEVELOPMENT SERVICES
STAFF REPORT
TF
Consideration of approval to reimburse the Friends of the Desert
Mountains in the amount of $11,800 for funds given to the City during
the construction of the trail system.
SUBMITTED BY: Ryan Stendell, Senior Management Analyst
DATE: September 11, 2008
CONTENTS: A. Staff Recommendation
B. Background and Discussion
C. Background Documents
RECOMMENDATION:
By Minute Motion: Approve the expenditure of $11,800 to the Friends of the
Desert Mountains, funds are available in Account Number 233-4636-454-40-
01.
DISCUSSION:
In April 2007, staff was contacted by the Friends of the Desert Mountains (Friends)
regarding grant funding in their possession that was going to expire. The Friends asked
staff if we would accept the funding in the amount of $11,800 to assist with the
construction of the trail system. The Friends were attempting to use that funding for the
production of a trail map for all trails within the National Monument (including Palm
Desert). Unfortunately, work on the map was not far enough along to use those funds.
Staff and Friends agreed that we would take the grant funding in 2007, and when the
Friends were ready for the map, staff would arrange to reimburse the funds through a
donation in the amount of $11,800 to the Friends for production of the trail maps. The
final version of the map includes every hiking trail within the National Monument, and
includes a very nice blowup of the Palm Desert Trail System.
Submitted By:
Ryan Stendell
Senior Management Analyst
Approval:
Carlos L. Orti6a
City Manager
Homer Croy
ACM for De
pment Services
Paul Gibson
Director of Finance
REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 11, 2008
X. CONSENT CALENDAR
F. REQUEST FOR APPROVAL of a Reimbursement of Funds in the Amount of
$11,800 to Friends of the Desert Mountains for Funds Given to the
City During Construction of the Trail System.
Rec: By Minute Motion, approve the expenditure of $11,800 to Friends
of the Desert Mountains for reimbursement of funds given to the
City during construction of the trail system - funds are available
in Account No. 233-4636-454-4001.
;;ITY COUNCIL ION:
APPROVED DENIED.,
RECEIVED OTHER
MEETING DATE -0
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?riginal on File with City Clerk's OfficE.
ITYOFPRLfflOESEPT
73-510 FRED WARING DRIVE
PALM DESERT, CALIFORNIA 92260-2578
TEL: 760 346-061 I
FAX: 76o 340-0574
info@palm-desert.org
OFFICE OF THE CITY MANAGER
INVOICE
To: Friends of the Desert Mountains
From: City of Palm Desert
Date: April 23, 2007
CCpy
Invoice for Trail Construction on the Hopalong Cassidy Trail in the amount of $11, 800 between April
2, 2007 - April 20, 2007.
as
a;s PRINTED ON RECYCLED PAPER
AGREEMENT REGARDING TRAIL CONSTRUCTION
This Agreement is made and entered into this 20th day of April, 2007, by and between the
Friends of the Desert Mountains, a California nonprofit corporation ("Friends"), the City of
Palm Desert ("City"), and the Coachella Valley Mountains Conservancy ("Conservancy").
The Friends, the City, and the Conservancy hereby agree as follows:
1. The Friends' mission includes support for the National Monument and for the
Conservancy, whose purposes include providing for the public's enjoyment and
appreciation of the natural and cultural resources of the Coachella Valley.
2. The City is in the process of aligning and constructing a trail system within and
adjacent to the Santa Rosa and San Jacinto Mountains National Monument to provide
access to the Monument for City residents and visitors.
3. The trails being constructed by the City have been aligned in coordination with the
Coachella Valley Multiple Species Habitat Conservation Plan/Natural Community
Conservation Plan to ensure that they will not adversely impact Peninsular bighorn
sheep while providing year round recreational opportunities.
4. The Friends has received a grant from the Conservancy to support the provision of
trails in the mountains that avoid the most sensitive Peninsular bighorn sheep habitat
so that the public may enjoy the mountains while helping to conserve the bighorn
sheep.
5. The Friends wishes to assist the City in the alignment and construction of the trails
using grant funds from the Conservancy, and this is consistent with the terms of the
grant, which provides for funding cultural resource surveys, trail alignment,
environmental review, and other tasks identified by the Conservancy.
6. The Conservancy has identified one of those other tasks as actual construction of the
trails.
7. The Friends, therefore, agrees to provide $11,800 of Conservancy grant funds to the
City for any remaining alignment activities and for the construction of trails in the
City of Palm Desert in and adjacent to the National Monument.
8. The City agrees to use those funds for alignment and/or construction of the trails and
to invoice the Friends no later than April 30, 2007.
Roger Tansey, CEO
Friends of the Desert Mountains
Carlos Ortega r ity Manager
City of Palm Desert
Date: Date:
Bill Havert, Executive Director
Coachella Valley Mountains Conservancy
Date:
Memorandum
To: Buford
From: Bill
Date: 4/20/2007
Re: Agreement with City
1. If you will get Carlos's signature on the attached agreement and return it to me then I will get
Roger's signature and return a fully executed copy to Carlos or whomever at the City he
would like me to give it to. In the meantime, he's welcome to keep the second attached copy.
2. I need an invoice from the City to the Friends by the end of this coming week, i.e. no later
than April 27. It doesn't have to be fancy; just be on city letterhead or otherwise look official.
Per the agreement 95ke amount should be $11,800 and the invoice should state that it's for trail
construction on th uch-and-such trail(s) between the dates of and (an
ending date in April would be good). [The way this works is that the city invoices the
Friends; the Friends invoices CVMC; we get the money to the Friends and the Friends gets
the money to the City.]
If there are questions, Carlos or someone can call me at (909) 790-3405. And Ryan knows what's
going on.
Thanks.
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