HomeMy WebLinkAboutPurchase Hybrid SUV for Citizens on PatrolI.I4
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Appropriate Funds and Award Bid for the Purchase of One Hybrid
SUV for Citizens On Patrol (COPS)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: September 11, 2008
ATTACHMENT: Bid Proposals
Recommendation:
That City Council, by Minute Motion:
1. Authorize the purchase of a new hybrid sport utility vehicle
for the City fleet, for the use by the Citizens On Patrol
Program; and
2. Appropriate $13,572.48 from the unobligated 110 fund to the
new vehicle fund for this purchase.
Discussion:
The purchase of a new vehicle for the Citizens on Patrol Program was budgeted for the
current fiscal year, at an amount not to exceed $25,000. The Public Works Department
called for bids on one hybrid sport utility vehicle (SUV) for this purpose. Staff did not
specify a brand name or model of hybrid SUV. Specifications did include a 4-cylinder
engine, which is the more economical choice among the vehicles available on the
market.
Of the eleven bid packages distributed, two vendors responded. On August 18, 2008,
these sealed bids were opened, with the following results:
Fiesta Ford, Indio, California
Whiteside Chevrolet, St. Clairsville, Ohio
$38,572.48
Declined to Bid
Appropriate Funds and Award Bid to Purchase New Vehicle for COPS
Page 2 of 2
September 11, 2008
The bid submitted by Fiesta Ford exceeds the monies budgeted for this purchase.
Therefore, Public Works staff recommends that City Council appropriate additional
funds in the amount of $13,572.48 from the unobligated 110 fund to the new vehicle
account and award the bid of purchase to Fiesta Ford of Indio, California, for one hybrid
sport utility vehicle in the amount of $38,572.48.
Prepared, B
Carlos Heriandez
Maintenance Service Manager
Appro al:
Homer t Eo
ACM for
lopment Services
Carlos L. Orteg
City Manager
Department
Ma'k Gr-en ood
Director of Public Works
Paul S. Gibson
Finance Director
CITY COui'CIL ACTION:
APPROVED Ni DENIED
RECEIVED OTHER
MEETING DATE _ j 1- 04' /dhl
AYES : RE -fusty,/ F,nfr---v � �I , � �� gerisr,y,
NOES: h?ne_
ABSENT: NUoc,
ABSTAIN: /J ae
VERIFIED BY: kniOfq
Original on File with -)City Clerk's Office
uu 4U a m. 08-08-2008 3/7
PROPOSAL
FOR FURNISHING VEHICLE TO THE
CITY OF PALM DESERT
Responding to an invitation to Bidders dated Monday, August 18, 2008 the undersigned
bidder proposes and agrees to furnish the equipment in good order as specified. We/I
will furnish and deliver the specified equipment, to the City of Palm Desert, and accept
as full payment thereof, the following amount:
ONE (1) HYBRID SUV
d yl-Pec 2. /h,4iz/ 2 c3�,�,
Year/Malce/Mode1 f
/2 L , j Vehicle Price: $ 3S 735. 0-49
%�I Tax $ -7 7 3 . '7 3
I Tire Fee: $ I.-. 7
i Other Fee:
1 Total Delivered Price:
ESTIMATED DELIVERY TIME:
At time of delivery, furnish Dealer Report of Sale in the name of: CITY OF PALM
DESERT, 73-510 Fred Waring Drive, Palm Desert CA 92260.
IFI$S /AI lf-t•efi, r't,k04r
COMPANY NAME
tife,0190003
ADDRESS
NAME BIDDER
SIGNATURE
..a.-e 0/,2.e e 7&u
TITLE
DATE
i 7‘4:3 - 7 7a- -Heer) 7 i
TELEPHONE
Location of authorized service facility/facilities:
1 7 550 re - j? 4)
(Please attach business card)
Y r ,:
17ESIDE
PONTIAC
Oldsmoble
50714 NATIONAL ROAD
ST. CLAIRSVILLE, OHIO 43950
TELEPHONE (740) 695-0211
Date gfii/m
NO BID / PROPOSAL RESPONSE
THANK YOU FOR THE OPPORTUNITY TO SUBMITA BID/ PROPOSAL
WE WILL NOT BE SUBMITTING A RESPONSE TO THIS BID / PROPOSAL
PLEASE PLACE US ON YOUR BID/PROPOSAL NOTIFICATION CONTACT LIST
FOR ANY FUTURE BIDS AND PROPOSALS
CONTACT INFORMATION IS AS FOLLOWS:
Whiteside Chevrolet, GMC, Buick, Pontiac, Cadillac, Inc.
Fleet & Commercial Division
50714 National Road
St Clairsville, OH 43950
fleet@whltesides.com email
(800) 610-0211
(740)695-0211
(740) 695-1756 fax
A General Motors Business Central Dealer proudly serving clients in 37 states
CITY OF PALM DESERT
NOTICE OF INVITING SEALED PRPOSALS
FOR
No
Q:
c
ONE (1) HYBRID SUV
Public Notice is hereby given that the City of Palm Desert, an Agency, will receive
sealed bids for purchasing one (1) Hybrid SUV.
Completed sealed bids will be accepted at the City Clerk's Office, Palm Desert City Hall,
73-510 Fred Waring Drive, Palm Desert California, until 1:30 P.M. Monday. Auaust 18.
2008, at which time they will be opened and read publicly. Public and Vendors are
invited to be present.
It is the responsibility of the bidder to see that any bids sent through the mail
have sufficient time to be in the hands of the City Clerk prior to bid opening date
and time. The receiving time at the City Hall will be the governing factor on
acceptability of bids. Telegraphic or telephone bids will not be accepted.
Bids must be prepared and submitted on the appropriate proposal forms in
conformance with the Instruction to Bidders and submitted in a sealed envelop plainly
marked on the outside "SEALED PROPOSAL FOR ONE (1) HYBRID SUV— DO NOT
OPEN WITH REGULAR MAIL."
Specifications can be obtained at the Public Works Department, 73-510 Fred Waring
Drive Palm Desert, CA 92260 by mail, facsimile by calling (760) 340-5776.
Date: July 31, 2008
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA