HomeMy WebLinkAboutC27950 CA1 Intersection Imprvmnts @ Frank Sinatra-Portola 572-08 �:E`E`� �F �'l�L� �E����t�
PUBLIC WORKS DEF�laRTi�IENT
STAFF R.EI�OI�T
REQUEST: Approve Amendment 1 to Contract No.C27950 with Kimley-Horn
and Associates for Additional Engineering Services for Intersection
Improvements at Frank Sinatra Drive and Portola Avenue (Project
No. 572-08)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Kimley-Horn and Associates, Inc.
1770 lowa Avenue, Suite 200
Riverside, California 92507
DATE: September 11, 2008
CONTENTS: Amendment No. 1 to Contract C27950
Proposal with Fees
Project Work Sheet
Vicinity Map
RECOMMENDATIONS:
By Minute Motion:
1. Approve Amendment No. 1 to Contract C27950 in the amount of
$96,000.00 with Kimley-Horn and Associates, Inc. for additional
engineering services for intersection improvements at Frank Sinatra
Drive and Portola Avenue;
2. Authorize the Finance Department to move $51,100.00 from
contingency to base; and
3. Authorize the Mayor to execute the agreement.
DISCUSSION:
On July 10, 2008, the City Council approved Contract No. C27950 with Kimley-Horn &
Associates, Inc. in the amount of $511,000.00, plus a 10% contingency, for consultant
design services for intersection improvements at Frank Sinatra Drive and Portola
Avenue.
Staff has prepared Amendment No. 1 to Contract 227950 with Kimley-Horn and
Associates, Inc. for the following additional engineering services. The project limits for
Frank Sinatra & Portola Intersection-Approval of Amendment No. 1 to KHA Contract
Page 2 of 3
September 11, 2008
the intersection improvements for Frank Sinatra Drive and Portola Avenue have been
extended to include the following:
• Full section widening on Portola Avenue based on the General Plan Typical
Section. The limits extend south of the intersection and transition just before the
Santa Rosa Country Club entrance, and north of the intersection to include the
transition back to the existing roadway width.
• Drainage improvements along Frank Sinatra to Drexell Drive.
• Drainage improvements along Heatherwood Drive including the existing retention
basin.
Additional services are required to:
1) Widen Portola Avenue to the typical sections based on the general plan, which
includes widening south of Frank Sinatra Drive along the undeveloped lots to the
west and east, and provides adequate transition to the existing section north of
Frank Sinatra Drive.
2) Upon evaluation of the existing drainage it was determined that the majority of
the water located at Frank Sinatra Drive and Portola Avenue is nuisance water.
This nuisance water in the intersection can be resolved by providing additional
drainage at Drexell Drive and Frank Sinatra, Hollister Drive and Frank Sinatra
and along Heatherwood Drive. This additional drainage will utilize the existing
retention basin currently maintained by the City to alleviate the nuisance water at
the intersection of Frank Sinatra Drive and Portola Ave.
Staff has reviewed the request for additional services and is confident with the value
being received for the cost of the additional services. Staff requests City Council
approval of Amendment No.1 to Contract C27950 with Kimley-Horn and Associates,
Inc. in the amount of$96,000.00. The total revised contract amount will be $607,000.00.
FISCAL IMPACT:
The funds for the design contract shall utilize the following accounts:
213-4548-433-4001 60%
232-4548-433-4001 30%
234-4548-422-4001 10%
Thus funds for Amendment No. 1 are available in the following accounts:
213-4548-433-4001 $57,600
232-4548-433-4001 $28,800
234-4548-422-4001 $9,600
SUMMARY:
Staff recommends that City Council approve Amendment No. 1 to Contract C29750, in
the amount of $96,000.00 to Kimtey-Horn and Associates, Inc. for design services for
G:IPubWorkslSta!lReports120081September 11107Amend No 1 C27950 KHA Frank Sinatra-PoRo/a Intersection Improvements 572-081StaKReport-FS&Porto/a Amend 1 to
KHA.doc
Frank Sinatra & Portola �ntersection-Approval of Amendment No. 1 to KHA Contract
Page 3 of 3
September 11, 2008
intersection improvements at Frank Sinatra Drive and Portola Avenue, approve moving
$51,100.00 from contingency to base; and authorize the Mayor to execute the same.
�
Prepared By: Departm n H d:
,� �
Aaron Kulp Mark Greenwood, P.E.
Associate Engineer Director of Public Works
Approval�
/
,�--'
Homer Croy Paul Gibson
ACM for Deve ment Services Finance Director
CTTY COUNCIL P�ETION:
APPROVED •� DENIED
Carlos L. O a
RECSIVED OTFIER
City Manager 1�ZB�TII,iG DATE -//-C�
A�ES: iYl n�r tt �( �( '
I�OES:
FiBSENT 1
=�BSTAIN:
VERIFIED BY: 1
Original on File wit City Cl,erk' s Offic�
G:IPubWorkslStaf(Reports120081September 11107Amend No 1 C27950 KHA Frank Sinatra-Portola/ntersection Improvements 572-081Sta(f RepoR-FS&Portola Amend 1 to
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CITY UF PALM DESERT �ontract#/P.O.# C27950 15397
Amendment/ �
PR4FESSIQI�AL SER�ICE AMENDII+�NT' �hange Order No.
Contingency: YES NO
Consultant Design Services for Intersection -4548-433-4001
Contract Purpose Improvements at Frank Sinatra Drive and Portola �4ccount No. 232-4548-433-4001
Avenue 234-4548-422-4001
ConsultanYs Name Kimley-Horn and Associates, IIIC. Project No. 57Z-OH
AddreSS: 1770 lowa Avenue; Suite 200 vendor tvo. 7643
Riverside, California 92507
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
DESCRIPTION OF CHANGES In Contract Price In Contract Price
Additional services are required due to the project limits for the intersection $96,000.00
improvements for Frank Sinatra Drive and Portola Avenue have been
extended to include the following:
1. Full section widening on Portola Avenue based on the General Plan
Typical Section. The limits extend south of the intersection and transition
just before the Santa Rosa Country Club entrance, and north of the
intersection to include the transition back to the existing roadway width.
2. Drainage improvements along Frank Sinatra to Drexell Drive.
3. Drainage improvements along Heatherwood Drive including the existing
retention basin.
TOTALS: - $ 96,000.00
NET CHANGE IN CONTRACT PRICE: $ 96,000.00
JUSTIFICATION:
Additional services are required due to: 1) widen Portola Avenue to the typical sections based on the general plan,
which includes widening south of Frank Sinatra Drive along the undeveloped lots to the west and east, and provided
adequate transition to the existing section north of Frank Sinatra Drive. 2) Upon evaluation of the existing drainage it
was determined that the majority of the water located at Frank Sinatra Drive and Portola Avenue is nuisance water.
This nuisance water within the intersection can be resolved by providing additional drainage at Drexell Drive and
Frank Sinatra, Hollister Drive and Frank Sinatra Drive and along Heatherwood Drive. This additional drainage will
utilize the existing retentions basin currently maintained by the City to alleviate the existing nuisance water at the
intersection of Frank Sinatra Drive and Portola Ave.
OTAL BUDGET FOR PROJECT: + $ 3,498,000.00 CONTINGENCY:
Less: Expend. & Encumb. To Date: - $ 511,000.00 Amount Approved byCouncil: + $51,100.00
Less:This Change Order Amount: - $ 96,000.00 Less: Prior Amendment(s): - $0
BALANCE OF BUDGET Less:This Amendment: - $51,100.00
REMAINING FOR PROJECT: $ 2,891,000.00 Balance Remaining of Contingency: -
The amount of the Contract will be increased by the sum of: Ninety-Six Thousand Dollars
($96,000.00).
Continued on reverse ...
Contract C27950 Amendment No. 1 Continued from front
This Professional Service Amendment covers changes to the subject contract as described herein. The Consultant
shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump
sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension N/A Days.
Revised Contract Total $ 607,000.00
The undersigned Consultant approves the foregoing Professional Service Amendment #1 as to the changes, if any, in
the contract price specified for each item including any and all supervision costs and other miscellaneous costs
relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on
account of said Professional Service Amendment #1. The Consultant agrees to furnish all labor and materials and
perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required
to complete the Professional Service Amendment items. This document will become a supplement of the contract and
all provisions will apply hereto. It is understood that the Professional Service Amendment shall be effective when
approved by the Owner.
Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that
fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or
equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown,
including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of
productivity, as well as any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONSULTANT Date Accepted
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR JEAN M. BENSON, MAYOR Date Approved
NOTE: No payments will be made prior
to City Manager and Council approval CITY MANAGER Date Approved
Continued on reverse ...
AMENDMENT NUMBER 1 TO THE AGREEMENT BETWEEN THE
CITY OF PALM DESERT AND HIMLEY-HORN AND
ASSOCIATES, INC.
AMENDMENT NUMBER 1 DATED August 21, 2008 to the agreement between the
City of Palm Desert, ("Client") and Kimley-Horn and Associates, Inc., ("Consultant") dated
August 1, 2008 ("the Agreement") concerning Frank Sinatra & Portola Improvements (the
"Project").
The Consultant has entered into the Agreement with Client for the furnishing of
professional services, and the parties now desire to amend the Agreement.
Therefore, it is mutually agreed that the Agreement is amended to include Additional
Services to be performed by Consultant and provisions for additional compensation by the Client
to the Consultant, all as set forth in Exhibit A hereto. The parties ratify the terms and conditions
of the Agreement not inconsistent with this Amendment, all of which are incorporated by
reference.
CLIENT:
CITY OF PALM DESERT KIMLEY-HORN AND ASSOCIATES, INC.
By: By:
Title: Title:
Date: Date:
Exhibit A to Amendment Number 1, dated
August 21, 2008.
The services currently authorized to be performed by Consultant in accordance with the
Agreement and previous amendments, if any, shall be modified as followed:
Project Understanding
The project limits for the intersection improvements for Frank Sinatra Drive and Portola Avenue
have been extended to include the following:
1. Full section widening on Portola Avenue based on the General Plan Typical Section. The
limits extend south of the intersection and transition just before the Santa Rosa Country
Club entrance, and north of the intersection to include the transition back to the existing
roadway width.
2. Drainage improvements along Frank Sinatra to Drexell Drive.
3. Drainage improvements along Heatherwood Drive including the existing retention basin.
Scope of Services
Task 1.0,Preliminary Design and Concept
Based on the above mentioned project understanding,these tasks have been updated.
Task 1.1,Data Collection and Review
The Consultant will collect recard information for the extended project limits, to the
extent readily available, from the City. It is assumed the as-built plans will be researched
and compiled by the City, and be made available for KHA to pick up. Consultant will
perform one additional site visit during this task.
Task 1.3,Field Survey
KHA will obtain additional field survey which includes approximately 3000' to the
south, 600' to the north along the east side of the roadway, at the intersecton of
DrexeUFrank Sinatra, at the intersection of Hollister/Frank Sinatra, along Heatherwood
Dr., and at the existing detention basin. The field shots to the south will include the east
half of the roadway extending to the right-of-way limits. It is assumed that all of the
widening to the east will remain within the existing right-of-way.
Task 1.5,Drainage Analysis
KHA will expand the hydrologic analysis to include the existing retention basin located
within the subdivision bounded by Heatherwood Dr.,Drexell Dr. and Hollister Dr. The
basin volume will be calculated. The hydraulic function of the basin will be calculated
based on the increased inflow into the basin due to diverting runoff from Drexell Dr. and
Hollister into the basin.
Task 1.7,Prepare 30% Project Submittal
KHA will prepare full widening plans as outlined below:
■ Full width widening on the south leg of the intersection. The transition will begin
immediately after the golf course driveway, where the full width section will
include (24' parkway, 6' bike lane, 12' lane, 12' lane, 12' lane, 18' median, 12'
lane, 12' lane, 12' lane, 6' bike lane, 24' parkway ), and continue to the
intersection.
■ Additional widening to the north to allow for the transition of the northbound
thru lane to transition back to the existing roadway. It is assumed the transition
will begin approximately 150'past the intersection.
KHA will prepare storm drain improvement plans for re-routing runoff into the existing
retention basin. These plans will include three catch basins at the northwest,northeast
and southwest corner of Hollister and Heatherwood Dr. Two catch basins are
anticipated at the northwest and nartheast corner of Heatherwood Dr. and Drexell Dr. A
pipe will run east along Heatherwood Dr. to the southwest corner of the basin where it
will connect to the basin. Inlets will also be included along Heatherwood Dr. to intercept
flow and also to allow for maintenance access to the overall system.
The existing flow line will be evaluated along Frank Sinatra between Drexell Dr. and
Hollister for surface flow. It is assumed that the existing cross gutters will be replaced.
KHA will extend the proposed starm drain system from Frank Sinatra/Portola west to
intercept flow priar to crossing Sheperd Ln.
The plans will include:
■ Typical Sections
■ Demolition Plan: 1" = 40' scale (showing saw cut lines, pavement removal,
limits of grinding,minor utility adjustment)
■ Improvement Plan and Profile: 1"=40' scale (showing existing grade elevations,
curb extensions, new ADA pedestrian ramps, drainage improvements,
crosswalks, cross gutters,medians, channelization)
■ Construction Details: 1"=20' scale
Task 2.0,60% Plans, Specifications, and Estimate(PS&E)
Based on the revised Task 1.7,these tasks have been updated to reflect the complete design.
Task 2.3,Landscape Concept Design
Ray Lopez Associates (RLA)will provide landscape concept design for the median south
of Frank Sinatra Drive, on Portola Ave. Based on the revised street section; the median
width will be 18 feet and is assumed to have full landscape and irrigation.
Task 3.0,Pre-Final, 90% Plans, Specifications, and Estimate(P5&E)
Based on the revised Task 1.7,these tasks have been updated to reflect the complete design.
Task 3.2,Landscape Construction Drawings
Based on the Task 2.3,RLA will provide the following:
• Landscape Plan-This plan will revise the Conceptual Landscape Plan
■ Irrigation Plan - This plan will call out proposed piping, valves control equipment,
emitter, spray-heads and water calculations.
■ Details & Specifications - RLA will provide the details and specifications as
required to have the landscape and irrigation plans installed per local code.
Task 4.0,F�nal, 100% Plans, Specifications, and Estimate(PS&E)
Based on the revised Task 1.7,these tasks have been updated to reflect the complete design.
Task 5.0,Project Coordination,Meetings,Management
Based on the revised Task 1.7,a total of 20 hours has been added to this task.
For the Additional Services set forth above, Client shall pay Consultant the following additional
compensation: Lump Sum fee of$96,000.
Task Fee
Task 1.0 $49,200
Task 2.0 $23,500
Task 3.0 $15,700
Task 4.0 $6,600
Task 5.0 $1,000
Total $96,000
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