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SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding
CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT Contract No. C28200 REQUEST: Award Contract for Consultant Environmental Documentation Services to LSA Associates, Inc., of Brea, California (Project 606-09) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works Director APPLICANT: LSA Associates, Inc. 901 Tahquitz Canyon Way, Suite B-200 Brea, CA 92823 DATE: September 25, 2008 CONTENTS: Agreement Scope of Work Project Area Maps Project Cost Worksheets Recommendation: By Minute Motion: 1. Award the Consultant Environmental Documentation Services Contract to LSA Associates, Inc., of Brea, California for five CMAQ- Funded projects, in the amount of $70,160.00; 2. Authorize the Mayor to execute the agreement; and 3. Authorize the transfer of funds in the amount of $500,000 from the Highway 111 Tier {II Project, Account 213-4362-433.40-01, to Highway 111 Improvements Project, Account 213-4362-433.40-01. Background: On March 2008, the City of Palm Desert was awarded federal Congestion Mitigation and Air Quality (CMAQ) grants for eight projects. The Regional Transportation Improvement Program is s�eduled to be approved in November 2008, which will allow the City to proceed with the development of the projects. The projects need to be environmentally cleared in order to meet state and federal requirements prior to the completion of the design and construction. Five of the less complicated CMAQ projects listed below can be grouped together, which will result in work and cost efficiencies: 1. City Signal Interconnect 2. Fred Waring at San Pascual Signal Modification 3. Fred Waring-Monterey Avenue Turn Pocket 4. Highway 111 Improvements 5. PM 10 Soil Stabilization Award Contract to LSA Associates for CMAQ Project Environmental Services Page 2 of 3 September 25, 2008 The aforementioned CMAQ-funded projects are shown on the attached area maps. The City Signal Interconnect project will connect conduit and fiber optic cable in areas to complete the traffic signal communication system in the core of the city. The Fred Waring Drive Signal at San Pascual will be upgraded to a six phase, fully-actuated traffic signal that will provide a protected left turn movement and full access to Fred Waring Drive for the San Pascual traffic. The Fred Waring Drive/Monterey Avenue will provide turn pockets at various focations. The Highway 111 improvements include the construction of sidewalks on southbound Highway 111 and intersection improvements at Plaza Way. The PM10 Soil Stabilization will include two properties owned by the City and the app{ication will consist of a polymer stabilizer to control the dust during high winds. The three remaining consultant contract. Mid-Valley Bike Path, Right Turn Project. Discussion: CMAQ-funded projects will be done separately under a design This will include the Monterey/I-10 Ramp Modification Project, the and the Westbound Fred Waring to Northbound Highway 111 Free On June 6, 2008, a Notice Inviting Proposals was advertised soliciting proposals for Consultant Environmental Documentation Services for five CMAQ-funded projects. Staff received proposals from the following firms: LSA Associates, Inc. Palm Springs, California RBF Consulting Palm Desert, California The proposal evaluation team, comprised of City Public Works staff, reviewed and scored the proposals. The unanimous selection of the proposal evaluation team was LSA Associates, Inc., a firm that has extensive experience with Caltrans Local Assistance policies and procedures. The proposed project manager, prior to being employed by LSA Associates, was an Associate Environmental Planner in the Caltrans, District 8 Environmental Planning and Oversight Branch. RBF Consulting demonstrated good experience and understanding of proposal requirements. However, their proposal included utilizing LSA Consulting for the cultural and biological studies. They also indicated that the work would be performed with staff from their San Diego office. LSA Associates, Inc., will perform all work from their local office. The cost proposal and final scope of work were negotiated with LSA Associates, Inc., and staff is confident with the value being received. Fiscal Impact: Funds are available in the FY 2008-09 Fiscal Year Budget. The contract amount will be distributed and funded by available funds in the following budget accounts: Proiect City Interconnect San Pascual/FW Signal FW-Monterey Turn Pockets Hwy 111 Improvements PM 10 Soil Stabilization Project No 553-99 566-05 656-06 697-05 767-08 Amount $14,240 $ 9,945 $22,710 $15,075 $ 8,190 Budqet Account 440-4594-422.40-01 234-4276-422.40-01 213-4383-433.40-01 213-4362-433.40-01 400-4515-433.40-01 Award Contract to LSA Associates for CMAQ Project Environmental Services Page 3 of 3 September 25, 2008 A transfer of funds is required to fund the Highway 111 Improvement Project that was erroneously omitted from the FY 2008-09 Fiscal Year Budget. The Highway 111 Tier III Project funds were not allocated by CVAG. Therefore, staff recommends that City Council, by Minute Motion, award the contract to LSA Associates, Inc., in the amount of $70,160; authorize the Mayor to execute the subject agreement; and authorize the transfer of funds. Prepared by: �`'., . John . Gar ia, P.E. Engi eering Manager Approval: f�02 Approved Mark Greenv�od, P.E. Director of Public Works Paul Gibson Finance Director Homer Croy ACM for Development Services � Carlos L. Orteg City Manager C1T� C�UNCIL A,f�TI0i3: idni APPROVED �� DENZEi7 �:�c$xvED o���� N:�.�s���W �:a�x�, �_,�S-�k �r��� � � �1'l� � iZ,� �K �1 { � i�l��.��y.�'S� 1 �� �s . _�______...� l'�C��`, r �>�5��!': ' �l'1 c��Y� �;�iC�� AB5TA2N: (� - - i� VERIFIED BY:_�����1, Original on File wi City Cl��rk's Offic� Fred Waring and Monterey Turn Pockets Project/Construction Cost EstimatesCommunity Benefits StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Ease traffic congestion, improve traffic flow and safety at intersections. Property Acquisition: $ - $ - $ 416,667 $ - $ - $ 416,667 213 Professional Services: $ 231,425 $ - $ - $ - $ - $ 231,425 213 Fees: $ - $ - $ - $ - $ - $ - Construction: $ - $ 1,916,667 $ -$ -$ 1,916,667$ - 400 Equipment: $ - $ - $ -$ -$ -$ - Administration: $ - $ - $ -$ -$ -$ - Direct Staff Costs: $ 6,710 $ 26,840 $ 6,710$ 6,710$ 6,710$ - 0 Contingency: $ 46,285 $ - $ 83,333 $ 383,333 $ - $ 512,952 Change Orders: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ -$ -$ -$ - Total: $ 284,420$ 6,710$ 506,710$ 2,306,710$ - $ 3,104,551 Recurring Cost Estimates StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Maintenance Costs: $ - $ - $ - $ - $ - $ - Replacement Costs: $ - $ - $ - $ - $ - $ - Administration: $ - $ - $ - $ - $ - $ - Direct Staff Costs: $ - $ - $ - $ - $ - $ - 0 Contract Staff Costs: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ - $ - $ - $ - Total: $ - $ - $ - $ - $ - $ - Total All Costs:$ 284,420$ 6,710$ 506,710$ 2,306,710$ - $ 3,104,551 Potential Increase to Public Safety Costs:$ - $ - $ - $ - $ - $ - Project Fund Sources FundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total General Fund: $ - $ - $ 500,000 $ 1,200,000 $ - $ 1,700,000 400 Job Creation Measure A Funds: $ 275,000 $ - $ - $ - $ - $ 275,000 213 Redevelopment Funds:Temporary Jobs Created: $ - $ - $ - $ - $ - $ - 15 Storm Drain Funds:Average Income: $ - $ - $ - $ - $ - $ - 50,000 Assessment District Funds: $ - $ - $ - $ - $ - $ - CMAQ Funds:Permanent Jobs Created: $ - $ - $ - $ 1,100,000 $ - $ 1,100,000 0 0Average Income: $ - $ - $ - $ - $ - $ - - Total: $ 275,000$ - $ 500,000$ 2,300,000$ - $ 3,075,000 8/12/2021 4:55 PM C:\\Users\\ecsadmin\\AppData\\Local\\Temp\\3\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (2)_951440\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (2) Fred Waring at San Pascual Signal Modification Project/Construction Cost EstimatesCommunity Benefits StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Improve safety and allow turns in both directions from San Pascual to Fred Waring Property Acquisition: $ - $ - $ - $ - $ - $ - Professional Services: $ 8,288 $ - $ - $ - $ - $ 8,288 234 Fees: $ - $ - $ - $ - $ - $ - Construction: $ - $ 190,833 $ 190,833$ -$ -$ - Equipment: $ - $ - $ -$ -$ -$ - Administration: $ - $ - $ -$ -$ -$ - Direct Staff Costs: $ 7,226 $ 14,452 $ 7,226$ -$ -$ - 1 Contingency: $ 1,658 $ 38,167 $ - $ - $ - $ 39,824 Change Orders: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ -$ -$ -$ - Total: $ 17,172$ 236,226$ - $ - $ - $ 253,397 Recurring Cost Estimates StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Maintenance Costs: $ - $ - $ - $ - $ - $ - Replacement Costs: $ - $ - $ - $ - $ - $ - Administration: $ - $ - $ - $ - $ - $ - Direct Staff Costs: $ - $ - $ - $ - $ - $ - 0 Contract Staff Costs: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ - $ - $ - $ - Total: $ - $ - $ - $ - $ - $ - Total All Costs:$ 17,172$ 236,226$ - $ - $ - $ 253,397 Potential Increase to Public Safety Costs:$ - $ - $ - $ - $ - $ - Project Fund Sources FundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total General Fund: $ - $ - $ - $ - Job Creation Measure A Funds: $ - $ - $ - $ - $ - $ - Redevelopment Funds:Temporary Jobs Created: $ - $ - $ - $ - $ - $ - 5 Traffic Signal FundsAverage Income: $ 10,000 $ 27,000 $ - $ - $ - $ 37,000 50,000 - 234 Assessment District Funds: $ - $ - $ - $ - $ - $ - CMAQ FundsPermanent Jobs Created: $ - $ 202,000 $ - $ - $ - $ 202,000 0 Other:Average Income: $ - $ - $ - $ - $ - $ - - Total: $ 10,000$ 229,000$ - $ - $ - $ 239,000 8/12/2021 4:57 PM C:\\Users\\ecsadmin\\AppData\\Local\\Temp\\3\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (3)_951441\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (3) Highway 111 Sidewalk and Intersection Improvements Project/Construction Cost EstimatesCommunity Benefits StaffFundFY 07-08FY 08-09FY 09-10FY 10-11FY 11-12Total .Traffic Circulation .Pedestrian Transportation Property Acquisition: $ 1,500 $ - $ - $ - $ - $ 1,500 Professional Services: $ 70,669 $ 20,796 $ - $ - $ - $ 91,465 Fees: $ - $ - $ - $ - $ - $ - Construction: $ - $ 700,000 $ -$ 350,000$ 350,000$ - Equipment: $ - $ - $ -$ -$ -$ - Administration: $ - $ - $ -$ -$ -$ - Direct Staff Costs: $ 2,684 $ 13,660 $ 2,765$ 4,045$ 4,166$ - 2 Contingency: $ 14,434 $ 4,159 $ 70,000 $ 70,000 $ - $ 158,593 Change Orders: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ -$ -$ -$ - Total: $ 89,287$ 27,720$ 424,045$ 424,166$ - $ 965,218 Recurring Cost Estimates StaffFundFY 07-08FY 08-09FY 09-10FY 10-11FY 11-12Total Maintenance Costs: $ - $ - $ - $ - $ - $ - Replacement Costs: $ - $ - $ - $ - $ - $ - Administration: $ - $ - $ - $ - $ - $ - Direct Staff Costs: $ - $ - $ - $ - $ - $ - 0 Contract Staff Costs: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ - $ - $ - $ - Total: $ - $ - $ - $ - $ - $ - Total All Costs:$ 89,287$ 27,720$ 424,045$ 424,166$ - $ 965,218 Potential Increase to Public Safety Costs:$ - $ - $ - $ - $ - $ - Project Fund Sources FundFY 07-08FY 08-09FY 09-10FY 10-11FY 11-12Total General Fund 110/400: $ 100,000 $ - $ 400,000 $ - $ - $ 500,000 Job Creation Measure A Funds: $ - $ 500,000 $ - $ - $ - $ 500,000 Redevelopment Funds:Temporary Jobs Created: $ - $ - $ - $ - $ - $ - 30 Storm Drain Funds:Average Income: $ - $ - $ - $ - $ - $ - 45,000 Assessment District Funds: $ - $ - $ - $ - $ - $ - Grant Monies:Permanent Jobs Created: $ - $ - $ - $ 619,700 $ - $ 619,700 0 Other:Average Income: $ - $ - $ - $ - $ - $ - - Total: $ 100,000$ 500,000$ 400,000$ 619,700$ - $ 1,619,700 8/12/2021 4:59 PM C:\\Users\\ecsadmin\\AppData\\Local\\Temp\\3\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (4)_951442\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (4) PM 10 Reduction Soil Stablilization Project/Construction Cost EstimatesCommunity Benefits StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total PM 10 dust control and compliance with AQMD regulations. Property Acquisition: $ - $ - $ - $ - $ - $ - Professional Services: $ 6,825 $ - $ - $ - $ - $ 6,825 400 Fees: $ - $ - $ - $ - $ - $ - Construction: $ - $ 283,333 $ 283,333$ -$ -$ - Equipment: $ - $ - $ -$ -$ -$ - Administration: $ - $ - $ -$ -$ -$ - Direct Staff Costs: $ 4,747 $ 9,637 $ 4,890$ -$ -$ - 1110 Contingency: $ 1,365 $ 56,667 $ - $ - $ - $ 58,032 Change Orders: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ -$ -$ -$ - Total: $ 12,937$ 344,889$ - $ - $ - $ 357,827 Recurring Cost Estimates StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Maintenance Costs: $ - $ - $ - $ - $ - $ - Replacement Costs: $ - $ - $ - $ - $ - $ - Administration: $ - $ - $ - $ - $ - $ - Direct Staff Costs: $ - $ - $ - $ - $ - $ - 0 Contract Staff Costs: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ - $ - $ - $ - Total: $ - $ - $ - $ - $ - $ - Total All Costs:$ 12,937$ 344,889$ - $ - $ - $ 357,827 Potential Increase to Public Safety Costs:$ - $ - $ - $ - $ - $ - Project Fund Sources FundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total General Fund: $ 15,000 $ 39,000 $ - $ - $ - $ 54,000 400 Job Creation Measure A Funds: $ - $ - $ - $ - $ - $ - Redevelopment Funds:Temporary Jobs Created: $ - $ - $ - $ - $ - $ - 2 Storm Drain Funds:Average Income: $ - $ - $ - $ - $ - $ - 50,000 Assessment District Funds: $ - $ - $ - $ - $ - $ - CMAQ FundsPermanent Jobs Created: $ - $ 301,000 $ - $ - $ - $ 301,000 0 Other:Average Income: $ - $ - $ - $ - $ - $ - - Total: $ 15,000$ 340,000$ - $ - $ - $ 355,000 8/12/2021 5:01 PM C:\\Users\\ecsadmin\\AppData\\Local\\Temp\\3\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (5)_951443\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (5) City Signal Interconnect Project Project/Construction Cost EstimatesCommunity Benefits StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Smoother traffic flow and reduction of congestion at signals. Ability to adust signals Property Acquisition: $ - $ - $ - $ - $ - $ - on a real-time basis. Professional Services: $ 11,867 $ - $ - $ - $ - $ 11,867 440 Fees: $ - $ - $ - $ - $ - $ - Construction: $ - $ 729,167 $ 729,167$ -$ -$ - 440 Equipment: $ - $ - $ -$ -$ -$ - Administration: $ - $ - $ -$ -$ -$ - Direct Staff Costs: $ 7,226 $ 14,452 $ 7,226$ -$ -$ - 1 Contingency: $ 2,373 $ 145,833 $ - $ - $ - $ 148,207 Change Orders: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ -$ -$ -$ - Total: $ 21,466$ 882,226$ - $ - $ - $ 903,693 Recurring Cost Estimates StaffFundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total Maintenance Costs: $ - $ - $ - $ - $ - $ - Replacement Costs: $ - $ - $ - $ - $ - $ - Administration: $ - $ - $ - $ - $ - $ - Direct Staff Costs: $ - $ - $ - $ - $ - $ - Contract Staff Costs: $ - $ - $ - $ - $ - $ - Other: $ - $ - $ - $ - $ - $ - Total: $ - $ - $ - $ - $ - $ - Total All Costs:$ 21,466$ 882,226$ - $ - $ - $ 903,693 Potential Increase to Public Safety Costs:$ - $ - $ - $ - $ - $ - Project Fund Sources FundFY 08-09FY 09-10FY 10-11FY 11-12FY 12-13Total General Fund: $ - $ - $ - $ - $ - $ - Job Creation Measure A Funds: $ - $ - $ - $ - $ - $ - Traffic Signal Funds:Temporary Jobs Created: $ 25,000 $ 111,741 $ - $ - $ - $ 136,741 5 440 Storm Drain Funds:Average Income: $ - $ - $ - $ - $ - $ - 50,000 Assessment District Funds: $ - $ - $ - $ - $ - $ - CMAQ Funds:Permanent Jobs Created: $ - $ 752,500 $ - $ - $ - $ 752,500 0 Other:Average Income: $ - $ - $ - $ - $ - $ - - Total: $ 25,000$ 864,241$ - $ - $ - $ 889,241 8/12/2021 5:01 PM C:\\Users\\ecsadmin\\AppData\\Local\\Temp\\3\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (6)_951444\\SR - C28200 - 5 City Prjct Awarded CMAQ Grant Funding (6)