HomeMy WebLinkAboutC29180 - MOU - Joslyn Sr Ctr - Maint of Lawn Bowling Green Contract No. C29180
���-� CITY OF PALM DESERT
� � OFFICE OF THE CITY MANAGER
STAFF REPORT
REQUEST: APPROVAL OF A MEMORANDUM OF UNDERSTANDING
BETWEEN THE JOSLYN SENIOR CENTER AND CITY OF PALM
DESERT AS IT RELATES TO THE MAINTENANCE OF THE
CENTER'S LAWN BOWLING GREEN.
SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager
DATE: August 27, 2009
ATTACHMENT: MOU Agreement
Recommendation
By Minute Motion:
1. APPROVE a Memorandum of Understanding (MOU) Between the Joslyn Senior
Center and the City of Palm Desert as it relates to the Maintenance of the
Center's Lawn Bowling Green.
2. AUTHORIZE the Mayor to execute the finalized agreement, substantially as to
form.
3. ALLOCATE $10,000 from the unobligated General Fund Reserves.
Backqround
In 2005, the Joslyn Senior Center (JSC) Board made a decision to discontinue lawn
bowling at the Center based on the fact that the venue was not recovering maintenance
and operating costs. Many individuals who participate in this activity subsequently
contacted the City to express their concern over the recommended closing of the green.
In early 2006, after exploring construction of a City lawn bowling green, staff
recommended entering into an agreement with JSC to fund the operation and
maintenance cost of its green. It was estimated that the cost to construct a City green
was $185,000, exclusive of maintenance costs.
Therefore, the City entered into a two year agreement with JSC to fund the Center's
lawn bowling maintenance costs at an annual rate of $10,000. In 2008, City Manager
Carlos L. Ortega authorized extending the contract through the end of Fiscal Year
2008/2009.
�
Joslyn Senior Center Lawn Bowling
Page 2 of 2
August 27, 2009
Joslyn Senior Center's Executive Director recently sent correspondence to the
City Manager to ascertain if the City would continue with funding the green's
operation and maintenance cost this fiscal year, in the amount of $10,000.
Staff respectfully recommends that the City Council approve the MOU agreement with
Joslyn Senior Center for the maintenance of the Center's lawn bowling green. The
agreement commences on September 1 , 2009 through June 30, 2010. The
Center would be required to provide an expense report to the City and reimburse
any unused funds.
Submitted By: Reviewed By:
� �
Step en Y. A an Paul S. Gibson
Assistant to the City Man er Director of Finance
Approved By:
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Contract No. C29180
MEMORANDUM OF UNDERSTANDING BETWEEN
THE JOSLYN SENIOR CENTER
AND
THE CITY OF PALM DESERT
AS IT RELATES TO THE MAINTENANCE OF THE CENTER'S
LAWN BOWLING GREEN
Whereas, Since 1981, the Joslyn Senior Center (JSC) has been serving the
seniors of the City of Palm Desert (CITY) to encourage them to lead active, stimulating,
and rewarding lives; and
, Whereas, JSC has made available a lawn bowling green for individuals to
participate in lawn bowling; and
Whereas, up to forty (40) people use the green three days per week during
season; and
Whereas, in 2005, the JSC made a decision to discontinue lawn bowling due to
unrecoverable maintenance and operation costs; and
Whereas, in 2006, CITY staff determined that the cost of constructing a lawn
bowling green was $185,000; and
Whereas, there is limited space available to construct a lawn bowling green at
the Civic Center Park; and
Whereas, in 2006, the JSC and CITY entered into a two year agreement (2006-
2008) in which the CITY paid $10,000 annually for the maintenance and operations of
JSC's lawn bowling green; and
Whereas, in 2008, the City Manager authorized extending this agreement
through FY2008/ 2009
Now, therefore, it is agreed that CITY will assist JSC with the operation and
maintenance of the lawn bowling green as follows:
1. CITY will allocate $10,000 for the purpose of funding operation and maintenance
costs of JSC's lawn bowling green.
2. This MOU is for operation and maintenance cost reimbursement between the
period of September 1, 2009 through June 30, 2010.
3. This MOU will not be modified in any way, without the mutual consent of all
parties involved.
4. Upon conclusion of the MOU term, JSC will provide CITY a detailed expense
report for lawn bowling operation and maintenance costs incurred between
September 1, 2009, and June 30, 2010. Any unused funds shall be reimbursed
to the CITY.
PAGE 1 of 2
Contract No. C29180
In Witness Thereof, this Memorandum of Understanding has been executed this
day of August, 2009, for a period of nine months, after which it may become eligible
for renewal, subject to agreement by both parties.
JOSLYN SENIOR CENTER
Peter Rittenhouse, Executive Director Date
Attest:
Date
CITY OF PALM DESERT
Robert A. Spiegel, Mayor Date
Attest:
Rachelle D. Klassen, City Clerk Date
Reviewed and approved by:
Dave Erwin, City Attorney Date
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