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Home My WebLink AboutRplcmnt of China & Serviceware @ DW Golf Resort B� ,Iinute l�iotaon, autorized: 1) Se�ting asid�e �y��.'�i�� ;;- � �� Q(� Pv ♦► $52,000 fram FY 2008-09 Capital Burdget for �-�W_ -� ,r,_, Desert Willow Budget for purch�se o� china -a,�d ��j y'.F, ^� � /`� se�i��e'• � r .,�. ;O`.�.,� _`-��.._._ � �) continuing the mat�er ta �he rn��g of August 27, 2009; 3) staff to establish a � �Ao�� ,�' ��-,; �� reserve for such future CITY OF PALM DES RT '°-' replacement purchases. 44��,.� .. 4-0 (Kelly Absent) STAFF REPORT REQUEST: AUTHORIZE STAFF TO PURCHASE REPLACEMENT CHINA AND SERVICEWARE FOR DESERT WILLOW RESORT SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER DATE: JUNE 25, 2009 MEET��d� DAiE �' �7- �q /.�, � v� �, �.�.�,.� �,�,.; /V � � �?u��.0 IJ� �ie� �'�C.��i�� Recommendation: - a By Minute Motion, that the City Council: 1. Authorize the City Manager to purchase replacement China and service ware for Desert Willow Resort in an amount not-to-exceed $52,000; and 2. Surplus the majority of the existing China, authorizing staff to donate it to a non-profit organization, and retain a small portion for backup. Funds are available in the FY 2008/2009 Capital Budget for Desert Willow Golf Resort. Executive Summarv: Approval of staff recommendation will authorize the City Manager to purchase replacement China and serviceware in an amount not-to-exceed $52,000, and authorize the surplus and donation of the existing China to a charitable organization. Staff recommends approval. Discussion: Ninety percent of the Desert Willow dining China inventory pattern and serviceware is original to when the club opened in 1997. In past years, small amounts of new and used China have been purchased to match the current pattern and color. Some pieces of the pattern are now obsolete and cannot be matched or replaced. The current China pattern is stained and has a dulled finish due to age and wear. Some of the potential wedding business has indicated that the China is not appealing for formal wedding events. In addition, China and serviceware are often rented to handle large events over 150 guests. � Staff Report Desert Willow China Replacement Page 2 of 2 J u ne 25, 2009 In order to maintain a quality product for banquets, social events and for dining guests, staff recommends the purchase of new China and serviceware. The new China will allow Desert Willow to modernize the China pattern with a more contemporary style and be more attractive to banquet clients. The proposed new China has a warranty against chips and finish issues. A China pattern has been selected and staff requests that the City Council review and approve the new pattern. A sample set of the China and serviceware will be available for your viewing in the City Council offices lobby during the week of June 22, 2009. The new China and serviceware includes, but is not limited to, new lunch and dinner plates, salad plates, specialty plates, coffee cup and saucers and dessert plates. Desert Willow staff has researched pricing for the proposed pattern, and it is anticipated that the bids will not exceed $52,000. Staff is seeking approval of the proposed pattern and authorization to allow the City Manager to purchase the China in an amount not-to- exceed $52,000. In addition, staff seeks authorization to surplus most of the existing China and the ability to donate a portion of the China to charitable organization. A portion of the existing China will be kept for backup. Funds are available in the FY 2008/2009 Capital Budget for Desert Willow Golf Resort. Staff recommends approval. Submitted by: Department Head: � ,. artin Alvarez , ve Yrigo n Redevelopment Manager Director of development/Housing Approval: -- sti Mc arthy, A edevelopment Paul S. Gibson, Director of Finance Joh . Wohlmuth, City Manager G:\rda\Martin Alvarez\2009\SR\DWChina Staff Report 6-16-09.doc Michelson, Wilma From: Richard Mogensen [rmogensen@kempersports.com] Sent: Tuesday, June 23, 2009 3:15 PM To: CityhallMail Cc: Wohlmuth, John; Mc Carthy, Justin; Yrigoyen, Dave; sgillagan@cityofpalmdesert.org; Gibson, Paul; Alvarez, Martin Subject: China Alternatives Memo to City Council Attachments: Memo to City Council Members China Alternates 6-23-09.doc Wilma, Here is another memo for the City Council - please distribute. We are dropping off another China pattern for the City Council, as requested, to review today at 4PM. Other alternate patterns will be delivered as available. Thanks, Rich Richard S. Mogensen General Manager Desert Willow Golf Resort 38995 Desert Willow Dr. Palm Desert, CA 92260 (760) 346-0015 (Office) (760) 346-9459 (Fax) (561) 267-9094 (Cell) <mailto:rmo�ensen(�desertwillow.com> rmo�ensen(�kempersports.com KemperSports o �� o �=; � %'�_,� r 2 ��_" N �r''� CwJ �.� �:, : '� �r � _ ��' --+�:; ; w - �.,_.. .. c�.., w �-c� � � m 1 . �� . Wil� � G��li�Resort June 23, 2009 MEMO TO: The City Council—The City of Palm Desert FROM: Richard Mogensen, General Manager RE: Capital Project - China Alternatives Information At the request of Mayor Robert Spiegel and Ms. Cindy Finerty, we have been asked to evaluate a couple of other China pattern choices. Possibly more texture, pattern or borders. We are trying to stay neutral in our china choices to accommodate the many culinary use types at Desert Willow(Casual Dining and Banquets). A question arose today on the cost of putting a Desert Willow Logo on any China pattern we select. The approximate cost, without actual Bid Artwork, is about a 20% premium over the cost of the item. Usually the Logo is only imprinted on the Base Plate and/or Dinner plate to provide an air of class, while not overdoing the logo theme with too many logos. Due to our original Capital Budget, we did not request Base Plates due to the high cost and replacement issues over time. Certainly KemperSports would like to see a more upscale China pattern used at the resort, but our analysis of the approved budget led us to the current recommended china pattern, to fit the monies available in the 2008/2009 Capital Budget. Alternate China Patterns We have dropped off a higher priced alternative China pattern in the City Council offices called Spyro by Steelite. This was Management's preferred pattern of choice. We did not recommend this pattern due to the Budget restrictions we encountered in the Capital Budget and Operating Budget for 2010. Flatware Pattern Our Capital Budget for Flatware for 2008/2009 is only $5,000. Another upscale alternative Flatware pattern was also left at City Council offices for you to evaluate. The cost of this more upscale alternate pattern would be $32,000 to stock Desert Willow. As requested, we will have two more patterns available shortly with more cost information for you. If you have any questions,please let us know. Richard Mogensen RSM:mtf 38-995 Desert Willow Drive Palm Desert,California 92260 Telephone 760-346-0015 Fax 760-346-7444 Website: www.desertwiliow.com E-mail: info@desertwillow.com Cc: John Wohlmuth, Justin McCarthy, Sheila Gilligan, Dave Yrigoyen, Paul Gibson Page 2 - Memo to Citv Council6/23/09 The China Pattern is Spyro by Steelite 5 YR Chip Warranty � Description 1. 100 dz Dinner Plate 12" 2. 60 dz Dessert Plate 8" 3. 100dz B & BPIate63/4" 4. 45 dz Pasta Bowl 12" 5. 4 dz Oval Platter 12 1/2 " 6. 2 dz Teapot 15 oz. w/ Lid 7. 10 dz Creamer, 5 oz. 8. 45 dz Bouillon Cup, 10 oz. 9. 60 dz Saucer, 7" 10. 75 dz Coffee Mug, 8 oz. • Approximate cost of this alternate china pattern, in the quantities requested is $85,000 without Logo, including State Sales Tax. • Tne addition of Base Plates with Logo, would be approximately $35.00 per plate, or 40 Dozen (480) two Par would be an additional $18,500 including State Sales Tax. 38-995 Desert Willow Drive Palm Desert,California 92260 Telephone 760-346-0015 Fax 760-346-7444 Website: www.desertwillow.com E-mail: info@desertwillow.com . n�.� ii ��--�- �#�d'#'. � � � �� „ � �..,F" i � �� .� ;,;.. � ,,-