HomeMy WebLinkAboutPurchase Grass Seed for City Parks & DW Golf Course CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Authorize the Annual Purchase of Grass Seed for City Parks and
Desert Willow Golf Course
SUBMITTED BY: Jay Niemczak, Park Facilities Manager
CONTRACTOR: Crop Production Services, Inc.
78490 Via Sevilla
La Quinta, California 92253
DATE: August 27, 2009
CONTENTS: Seed Specifications
Recommendation:
By Minute Motion: Authorize the purchase of 262,800 pounds of grass seed
from Crop Production Services Inc., in the amount of $196,151.29 (including
tax, shipping, and handling).
Discussion:
The City of Palm Desert and Desert Willow Golf Course purchase grass seed on an annual
basis for the overseeding of City parks, sports fields, and the Desert Willow Golf Course.
The City and Desert Willow combine seed orders in order to maximize cost savings on the
purchase.
This year the City is utilizing 35,000 pounds of grass seed with the remainder being utilized
by the Desert Willow Golf Course. Desert Willow will house it's portion of the seed, and the
City's portion will be stored at the Joni Yard. The Park Facilities Manager will oversee the
daily distribution of seed.
On July 15, 2009, the City requested bids for the purchase of the annual grass seed.
Sealed bids were opened on Friday, July 24, 2009, with the following results:
Crop Production Services Inc. (La Quinta, CA) $ 196,151.29
Hi Tech Irrigation Inc. (Indio, CA) $ 200,833.14
Simplot Partners (Palm Desert, CA) $ 201,310.31
John Deere (Palm Desert, CA) $ 206,402.06
Staff Report
Authorize Annual Seed Purchase
August 27, 2009
Page 2 of 2
Staff is recommending that the City Council authorize the purchase of 262,800 pounds of
grass seed from the lowest responsive bidder, Crop Production Services Inc., of La Quinta,
California, in the amount of$196,151.29 (including tax, shipping and handling).
Funds are available in Account Nos.110-4610-453-2190 ($7,750.93), 110-4611-453-2190
($7,750.94), and 110-4611-453-3371 (10,000.00), for the City's portion of the seed in the
amount of $25,501.87 with the balance to be funded by Desert Willow Corporation in the
amount of $170,649.42 from Account No's. 80710-5600-100 and 80710-5600-105.
Submitted By: Department Head:
� �
J iemczak J nis Steele
k Facilities Manager arks and Recreation Services Manager
Approv I:
Mark Gree ood Paul S. ibson
Director of Public Works Director of Finance
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hn ohlmuth
it Manager CiTYCOUNCILAC�iON
APPROVED �� DF.NfED
RECEIVED OTHER
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VERiFIED BY: � �n
Original on File with Ci lerk's Office
SPECIFICATIONS
1. Standard perennial rye grass blend, tournament quality, shall be the following variety in
equal portions:
A. Slugger/ Flash II /Academy II
B. Goalkeeper II / Caddieshack II
C. Presidio / Palace
Blend and packaging specifications:
• Purity shall not be less than 98.5°/o.
• Successful germination shall not be less than 90%.
• Inert material shall be less than 1.5%.
• Weed seed shall be less than .05%.
• Fluorescence shall be less than 2.5%.
• State of origin shall be Oregon.
• Seed shall be free of Poa Annua, bentgrass and course grass.
• Seed shall be shrink wrapped and palletized.
Bid quantity:
1. 252,000 pounds perennial rye.
2. 7,500 pounds Apron treated.
2. Poa Trivialis shall be one of the following varieties:
A. Starlite
B. Sabre III
C. Laser
Blend and Packaging Specifications:
■ Bid quantity:
3,000 pounds Apron treated.
■ Seed shall be shrink wrapped and palletized.
3. Delivery shall be on two separate dates:
1. 60°/o order— Delivery due no later than September 7, 2009.
2. 40% order — Delivery in October, TBD by a Desert Willow
representative.
PROPOSAL FOR FUR�VISHtNG GRASS SEED
Responding to an invitation to Bidder furnishing grass seed to the City of Palm Desert,
the undersigned bidder, proposes and agrees to furnish the merchandise in good order as
spec�ed. We/1 will furnish and deliver the specfied merchandise to the City of Palm Desert
and will accept as full payment thereof, the following amount:
ITEM ITEM DESCRIPTION ESTIMATED UNIT UNIT TOTAL
NO. QUANTITY PRICE
1. Perennial rye grass seed 252,000 LB. _..j<� ���� $ a�'!�l-�$ � � �� �"l�
biend.
Seed brand /variety: �1�"��.�'.��1 � q� ��✓.�`'�'�
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2. Perennial rye grass seed 7,500 LB. �.��� $ d �� � $ .����:-��
blend, Apron treated. .
Seed brand /variety: �1�1^��f�� �C> �A�,�t�-�
3. Poa Trivialis grass seed 3,300 LB_ ��� �r��;$ � . �`�� $u�f c�� /
Apron treated
Seed brand /variety: �/�C�=�� ��'����'�-�=� ����j ��j� J
4. Amount tax: � ,�� ���� $ � � ��v ...--,,
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5. Amount shipping: $ `�"'
TOTAL AMOUNT OF B1D IN FlGURES $ , 1�9 ��R ,. �
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TOTAL AMOUNT OF BID IN WORDS O� r-{�t�TJ D�'��� p��.�' `�E� �'�'�J�.1J.
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