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Home My WebLink AboutC24202 - CA1 - Animal Control Field Svcs CITY OF PALM DESERT DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT REQUEST: Approve Amendment No. 1 to Contract No. C24202 with County of Riverside Department of Animal Services for Ongoing Animal Control Field Services SUBMITTED BY: Hart H. Ponder, Jr., Code Compliance Manager VENDOR: County of Riverside Department of Animal Services Attn: Modular C, Billing 4065 County Circle Riverside, CA 92504 DATE: August 27, 2009 CONTENTS: Amendment No. 1 — Exhibit A Summary of Contract— Exhibit B Billing Summary FY08/09— Exhibit C Recommendation: By Minute Motion, that the City Council: 1) Approve Amendment No. 1 to Contract No. C24202 with the County of Riverside Animal Services in an amount not to exceed $7,992.44 for on-going animal control field services; and 2) Authorize the Mayor to execute same. Funds are available in Account No. 110-4230-442-3090. These expenses were incurred during Fiscal Year 2008/2009, and the funds will be expended from the budget for that year. Discussion: On December 13, 2007, the City Council approved Contract No. C24202 — Memorandum of Understanding (MOU) between the County of Riverside Department of Animal Services and the City of Palm Desert to provide animal control field services. The MOU established a contract amount of $91,387, but allowed for increases based on actual costs, provided that such increases were approved by both the County and the City. Due to actual costs for overtime and mileage for fiscal year 2008/2009, the County has asked the City Council to authorize the release of additional FY 2008/2009 budgeted funds to the Riverside County Department of Animal Services. Adequate funds were Staff Report Amendment No. 1 — Animal Control Field Services Contract Page 2 of 2 August 27, 2009 budgeted in Animal Control Account No. 110-4230-442-3090, and the total amount of the overtime and mileage caused actual costs to exceed the original purchase order amount. City Council approval is needed for additional payment of funds to cover the Animal Control Field Services invoices for the remaining balance of the May 2009 invoice and the total invoice amount for June 2009. Staff recommends approval of Amendment No. 1 to compensate the County of Riverside Department of Animal Services for providing additional animal control field services for the City of Palm Desert in the amount of $7,992.44. Prepared by: Department Head: �� e� 'A� a - Hart H. Ponder, Jr. Lauri Aylaian Code Compliance Manager Director of Community Development Approval: CITY COUNCIL�QTIpN APPROVED DENiED RECENED OTHER Paul S. Gibson MEETI�TG DATE - ��O Director of Finance A�S,fd F�r-�. ,y � �1 NOES: --- ABSENI; I�L�?7� ABSTAIN: J h M. Wohlmuth VERIFIED BY: i Manager Original on File with City rk's O�ce �,i Exhibit A CI1'Y 4F PALN� DESERT Contract#/P.O.# c242o2 15784 PROFESSIQN�L SERVICE A►Ni��3fi�IENT AmendmenU � Change Order No. Contingency: YES NO X Contract Purpose Animal Services Field Contract Account No. 110-4230-442-3090 ConsultanYs Name County of Riverside Community Health Agency Project No. Address: Post OffiCe Box 7849, Riverside, CA 92513-7849 vendor No. 11137 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Expenditure increases in mileage and overtime for Fiscal Year 2008-2009. 7,992.44 The additional funds will cover the remaining invoice balance for May 2009, and the total invoice for June 2009. County of Riverside Department of Animal Services contract for field se ry ice s. TOTALS: - 7,992.44 NET CHANGE IN CONTRACT PRICE: 7,992.44 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 91,387.00 CONTINGENCY: Less: Expend. & Encumb. To Date: - 91,387.00 AmountApproved by Council: + - Less: This Change OrderAmount: - 7,992.44 Less: PriorAmendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: (7,992.44) Balance Remainin ofContin enc : - The amount of the Contract will be increased by the sum of: Seven thousand, nine-hundred ninety-two dollars and forty-four cents ($7,992.44.) G:\CodelCode Shared FilesWnimal Control�4nimal Control\Budget\Contract C24202 Amendment No.1.doc Continued on reverse ... Exhibit A Contract C24202 Amendment No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 30 Days. Revised Contract Total $99,379.44. The undersigned Consultant approves the foregoing Contract Amendment # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment # 1 . The Consultant agrees to furnish all labor and materials and perForm all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONSULTANT 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved G:\Code\Code Shared FilesWnimal ControlVinimal Control\Budget\Contract C24202 Amendment No.1.doc Continued on reverse ... 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